Job Description
Title: Finance and Administrative Manager
Company Name: JICA
Vacancy: 01
Job Location: Dhaka (Mohakhali)
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree (not specific to Accounting/Finance) from any reputed University
Experience Requirements:
∎ At least 4 year(s)
Job Responsibilities:
∎ The Incumbent is responsible for managing the overall day-to-day operations and strategic functions of Finance, Accounts, and Tax & VAT activities.
∎ Accounting, Finance and Administration
∎ Manage financial records of the project and all properties of the project appropriately.
∎ Assist in preparing the budget for project activities
∎ Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
∎ Check financial documents and compile them as a financial report and submit it by the deadline set by Japanese Project Coordinator
∎ Assist in the establishment of a standard and effective filing/record-keeping system in the project office
∎ Understand JICA's financial regulations and always comply with the regulations
∎ Obtain proforma invoices for management decision making when necessary
∎ Assist and provide interpretation for Japanese experts during trainings, meetings, and other necessary communication needs
∎ Manage and supervise office maintenance records, staff working records, and inventory books and other materials
∎ Manage the office budget and keep accounting book, as directed by Japanese Project Coordinator
∎ Procurement and Equipment
∎ Assist in arranging the procurement plan of the project equipment in accordance with JICA's regulation
∎ Manage office equipment / supplies and keep inventory of the project assets
∎ Maintain the project equipment in good condition
∎ Assess stock levels for stationery and office consumables and request for restocking
∎ Manage technical equipment and expert equipment in the project sites
∎ Monitor and ensure proper use of project property
∎ Manage the protection of procurement information as confidential to third-party
∎ Logistics
∎ Assist Japanese Project Coordinator for logistic arrangements
∎ Assist Japanese Project Coordinator for preparing cost estimates, standard specifications, and scope of services of the project procurement
∎ Book, confirm and assess venue and facilities on time to meet the needs of the project activities and JICA standards and regulations
∎ Ensure proper logistic arrangements for trainings, meetings, workshops, and any other related events of the project
∎ Assist participants to register accurately
∎ Check logistic inventory and functionality before and after project activities according to JICA standards and regulations
∎ Manage the operation of hiring cars
∎ Look after the vehicle's schedule and logbook every week
∎ Coordination
∎ Assist Area Manager and other staff in the implementation of project activities
∎ Support in organizing project management meetings
∎ Contact participants invited to attend project activities
∎ Ensure all training fees, honorarium, travel allowances (TA) and daily allowances (DA), materials, and refreshments for conducting trainings/workshops are prepared as per the project's regulation and the government regulation (sector-based)
∎ Coordinate with Area Manager(s) for administrative work of the project and provide appropriate instruction
∎ Supervise the Office Assistant scheduled work and activities
∎ Supervise the vehicle drivers and maintain the schedule
∎ Reporting and Recording
∎ Report on the status of tasks assigned by the project management team or Japanese experts
∎ Draft and finalize the minutes of internal and management meetings
∎ Submit financial documents, weekly activity report, daily attendance record for remuneration arrangement and other documents requested by Japanese Project Coordinator
∎ Others
∎ Keep records or minutes of activities and meetings of the project upon the request
∎ Other tasks requested by the Project
Additional Requirements:
∎ The applicants should have experience in the following area(s):Accounts and Finance, Financial Analysis, Financial Statement
∎ The applicants should have experience in a government-related project
∎ Excellent language skills both English and Bangla
∎ Typing skills in both English and Bangla
∎ Strong commitment to the Project activities and regulations
∎ Positive work ethics and a focus on results are required for assigned responsibilities
∎ Self-driven to work under pressure and self-motivated to take new initiatives
∎ Ability to maintain good interpersonal relationships and good teamwork
∎ Good knowledge in MS Office, Excel and Powerpoint
Salary: Tk. 70000 (Monthly)
Compensation & Other Benefits:
∎ As per project's provision and organizational policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Oct 2023
Company Information:
∎ 12 Sep 2023
∎ JICA
Category: Accounting/Finance
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