Finance and Administration Officer

Job Description

Title: Finance and Administration Officer

Company Name: SHUJAN- Shushashoner Jonno Nagorik

Vacancy: --

Age: 30 to 35 years

Job Location: Dhaka

Salary: --

Experience:

• 4 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Studies (MBS) in Accounting

• Master’s degree in accounting from reputed university. CA course completed will be given preference.

• 4 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age 30 to 35 years

Other Qualifications and Experiences

• Minimum 4-5 years works experiences in related field at International/ National NGOs or development organization.

• Sound knowledge on VAT & TAX and deduction at source

• Practical knowledge and skills in computer accounting software especially Quick book online plus

• Vast Knowledge in IAS, IFRS, Foreign Donation Act

• Practical experience in preparing FD-2, FD-3, FD-6, Fd-7 etc.

• Computer literacy is mandatory, Proficiency in MS Word, Advance MS Excel, Power Point etc.

• Pro-active, self-starter and result oriented

• Excellent interpersonal and communication skills in Bangla and English

• Professional, Honest, Dedicated, Energetic, Smart, Team builder, Polite in manner with positive personality

• Strong analytical and problem-solving skills.

• Accountable to: CEO and Trustee Shujan Trust

• Functional Relationship: Central Coordinator

• Staff Category: Core and fulltime

• Duty Station: Dhaka

• Joining Time: Immediately

Organization Profile

• SHUJAN-Shushashoner Jonno Nagorik (Citizen for Good Governance) was formed in 2002 as an initiative of a group of concerned citizens of Bangladesh with the purpose of promoting democracy, decentralization, electoral reforms, clean politics and accountable governance. As a non-partisan pressure group, it provides an effective platform for people to discover their voices and be heard. SHUJAN has already achieved solid successes in its priority areas.

Position Profile

• This is a mid-level position. Reporting to the CEO and Trustee, Shujan Trust. The successful candidate will be responsible for overall financial management, Administration and Support service and HR management of the organization.

Major Duties & Responsibilities

A. Accounts and Finance (50% time)

• Assist in preparing budget, financial reports as per organization and donors’ requirement.

• Maintain software base cash book, ledger, sub-ledger etc.

• Prepare various financial statements and reports monthly, quarterly, yearly basis as per donors, government and trustee board’ requirement.

• Scrutinize bills and vouchers in accordance with financial policy of the organization as well as law of the land and recommend payment

• Prepare year and project ending accounts such as trial balance, receipts and payments accounts, income statement and Balance sheet for external audit of the books of accounts and provide necessary documents to the external auditor and meet their queries.

• Prepare all tax related returns (75, 75A, 108,108A etc.) and ensure timely submission of these returns to NBR

• Ensure that Income Tax and VAT are deducted from bills as per government rules before making payments of bills and deposit VAT/TAX in the government treasury

• Ensuring full compliance of donors and Shujan financial, procurement, subaward, and value-for-money (VFM) requirements, while maintaining strong internal controls, accurate financial reporting, and effective financial support to program.

• Closely track program spending against the approved budget and ensure that Shujan Trustee and related staff have up-to-date information about deviations or potential deviations from the approved budget.

B. Administration (30% time)

• Ensure repair & maintenance of office equipment, vehicles, furniture & fixture and office premises

• Ensure timely procurement of all logistics following procedures and policy and sending these to the field offices as per field offices requirement. Also ensure proper stock/store systems are followed. Also update and maintain fixed assets register.

• Arrange local and international travel logistic support including tickets purchase, hotel accommodation, transport, visa related work for local staff and expatriates’ visitors.

• Ensure customs formalities /clearance of personal effects all expatriate personnel/foreign guests.

• Prepare deed of agreement and renew the existing agreement as and when required for office rent, and office security and repair and maintenance of office premises.

C. Human Resources (20 % time)

• Assist in timely recruitment of staff, orientation and training arrangement for newly hired staff.

• Develop JD, training and onboarding material for newly recruited staff.

• Maintain employees` retirement fund (PF Gratuity), health fund, life insurance policy, safety and welfare of all employees.

• Maintain personal files and records of all employees.

• Other HR related work such as employees` confirmation, promotion, transfer, reassignment, leave record etc. as per organization policy.

• Salary and Benefits: Completive and Market standard