Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Shushilan

Vacancy: 01

Job Location: Khulna (Dacope, Koyra), Satkhira (Kaliganj, Shyamnagar)

Employment Status: Full-time

Educational Requirements:
∎ Masters in Commerce from a reputed university

Experience Requirements:
∎ At least 4 year(s)
∎ The applicants should have experience in the following area(s): Accounting
∎ The applicants should have experience in the following business area(s): NGO

Job Responsibilities:
∎ Finance and Admin Officer will work under direct supervision of UC and with technical guidance from SFO and Head of Procurement, Logistics and Admin Cell. S/he is required to do below mentioned activities to proper implementation of the Program.
∎ Assist SFO for preparation of program budget guidelines in consultation with the program management staff.
∎ Ensure payment of salary to the staffs in his/her assigned Upazila.
∎ Ensure payment to suppliers on time in his/her jurisdictions.
∎ Assist SFO for tracking of fund status for proper reporting and ensuring timely fund requests.
∎ Overall responsibility on budget execution.
∎ Certify & review monthly/quarterly expenditure report.
∎ Ensure timely preparation and submission of the financial reports.
∎ Ensure update the books of accounts on a regular basis.
∎ Ensure compliance with Income Tax Act of the government of Bangladesh.
∎ Ensure compliance with VAT Act of the government of Bangladesh and USAID.
∎ Maintain banking transaction.
∎ Maintain administrative/accounts/logistic support for smooth function of the project.
∎ Maintain records of fixed assets and stock register regularly.
∎ Ensure all materials/logistics is delivered to the staff according to plan in a timely and safe manner and used appropriately.
∎ Ensure project material, project staff's comply with organization's visibility rules
∎ Provide logistics support during training, meeting, workshop etc.
∎ Maintain and check the log books (fuel, lubricant, maintains etc) of the motorcycles.
∎ Ensure security of the assets and office.
∎ Provide necessary support to procurement related work and its documentation.
∎ Assist to vendor enlistment.
∎ Ensure vendor monitoring and quality service.
∎ Provide necessary support to June closing.
∎ Staff supervision under you (if necessary).
∎ Support supervisor & Deputy Director, Finance & Admin for different documents filing & preservation.

Additional Requirements:
∎ At least 04 years experience in financial management including clear understanding about budget preparation, cash management, financial report, budget variance analysis, asset management, dealing VAT/Tax, procurement, stock management, logistics management etc. Experience on food security related projects or USAID fund handling will be added advantage
∎ Familiar with soft-ware based accounting system
∎ Ability to maintain cash book & ledger
∎ Computer knowledge on MS Office, MS Excel and Power Point.
∎ Able to maintain all process of procurement in accordance with USAID rule/regulations
∎ Knowledge on USAID rule/regulations
∎ Has knowledge on VAT/Tax compliance
∎ Proficiency in both written and spoken English

Salary: Tk. 35750 (Monthly)

Application Deadline: August 22, 2019

Company Information:
∎ Shushilan
∎ Address : 155 Jalil shorani, Commercal cum Residential Area, Rayermohol, Khulna-9000
∎ Business : Shushilan - a non-profit organization has been working in the field of Livelihoods, Environmental Resource Management, Health & Nutrition, Human Rights & Good Governance, Disaster Management and People organization development in Bangladesh since 1991.

Category: NGO/Development