Finance and Admin Officer
Job Description
Title: Finance and Admin Officer
Company Name: HELVETAS Swiss Intercooperation Bangladesh
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Graduation certificate(s) in accounting and/or finance from a reputed University.
∎ Completion of the CA course will add value.
Job Responsibilities:
∎ Prepare the monthly fund request and ensure on time submission to the Head of Finance
∎ To maintain an appropriate cash position, monitor the Bank accounts and petty cash fund, prepare monthly bank reconciliation statements and take necessary action.
∎ Ensure the preparation/process of daily/monthly payments to the staff/members/ vendors such as advance, travel expenses, overtime, and bills accurately and deliver payment on time.
∎ Review/approve bills/vouchers in accordance with cash disbursement vouchers, cash receipt vouchers, adjustment vouchers, and other relevant documentation and post them into BANANA on time.
∎ Prepare and review the monthly payroll of staff and transfer to the respective bank account.
∎ Preparation of field office monthly financial report (through Banana) and timely submission to Project Manager for final authorization.
∎ Prepare monthly budget variance reports and analyze the variance report and assist the Project Manager in keeping the trend of expenditure according to the approved budget.
∎ Assist in the preparation of the partner and field office budget and revision process.
∎ Deduct of Income Tax and VAT of all concerned Bill/Voucher(s) as per Government Rules and deposited to Govt. treasury accordingly.
∎ Timely submission of monthly tax and VAT returns and other related required documents to tax & VAT authority.
∎ Facilitate the external audit process.
∎ Assist in all kinds of procurement. Collect quotations, arrange tender, prepare bid summary and Purchase Order (PO) as and when necessary, according to the HSI-Bangladesh procurement policies and procedures
∎ Pay utilities bill, e.g., electricity, water, gas, telephone as well as supervise the function as usual in field office
∎ Ensure logistic support to arrange different training, workshop, purchase train/bus/air ticket as per project requirement, booking Hotels to ensure accommodation.
∎ Arrange hired vehicles timely for field staff to visit the field smoothly.
∎ Assist in preparing deed of agreement with different Suppliers/Vendors.
∎ Visit partner/collaborator on regular basis and get them feedback, training, coaching etc
∎ Check expenditure and review the budget analysis report and assist them to keep the trend of expenditure according to the approved Budget.
∎ Review the monthly financial report, integrate them into BANANA accounting software and report to Head of Finance.
∎ Assist and facilitate to undertake Audit of PNGO.
∎ Keep record of Field Office store inventory, ensure the accuracy and availability to meet up the requirements of Field Office.
∎ Review the inventory list of Field Office and conduct physical verification in coordination with the Project Manager
∎ Keep the project inventory list updated on a regular basis including field offices.
Additional Requirements:
∎ Age at least 26 years
∎ 3 years' of working experience INGO environment with at least 2 years in finance profession
∎ Knowledge of modern accounting methods, including electronic bookkeeping.
∎ Good knowledge and experience in auditing practices; and program budget planning.
∎ Good knowledge and experience in MS Excel, word, and financial management software.
∎ Advanced knowledge & skills of the above programs; spreadsheet and database.
∎ Fluent in English, Bengali native speaker desirable.
Salary:
∎ We will offer the attractive salary package along with the other benefits (festival bonus, provident fund, gratuity and medical insurance) based on your experience and qualification at similar position.
The offer also includes a contract of one year, with possibility of extension. In addition, Helvetas has attractive working conditions and a satisfactory and challenging job in a multicultural organisation.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 25 Nov 2023
Company Information:
∎ 16 Nov 2023
∎ HELVETAS Swiss Intercooperation Bangladesh
∎ Address : House 30 CWN (A), Road 42/43, Gulshan - 2, Dhaka - 1212
∎ Business : Helvetas Bangladesh is part of a network of independent development organizations. With head offices in Switzerland, Germany and the USA, Helvetas is working in 29 countries in Africa, Asia, Latin America and Eastern Europe. We bring about real change in the lives of over three million disadvantaged people every year. We implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. Helvetas also provides emergency response after disasters.
Category: NGO/Development
: We encourage the qualified candidates to apply online who has relevant experience, education and skills. Women candidates are highly encouraged to apply for this position. Note that HELVETAS Bangladesh does not charge any fee for the recruitment process and does not provide TA/DA for interview.
Deadline Expired on 25th Nov 2023
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