Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Anando

Vacancy: 1

Age: At most 42 years

Job Location: Anywhere in Bangladesh

Salary: Tk. 55000 (Monthly)

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Consulting Firms

• Bachelor of Business Administration (BBA) in Accounting, Finance
• Master of Business Administration (MBA) in Accounting, Finance

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Consulting Firms

• Age At most 42 years

• Minimum 2 years of relevant professional experience, preferably with national or international NGOs.

• Maintaining day-to-day accounting transactions in local and donor currencies using accounting software (ERP/Tally or similar).

• Preparing donor financial reports in prescribed formats.

• Budget tracking, monitoring and Budget vs. Actual (BVA) analysis.

• Financial compliance, donor regulations and audit support.

• Strong analytical, budgeting, and financial reporting skills.

• Experience in Budget vs. Actual (BVA) analysis and financial forecasting.

• Proficiency in Microsoft Excel, Word, and accounting software (ERP/Tally or equivalent).

• Commitment to safeguarding and PSEA

Anando (Promotion of Culture and Youth Resource Development) is a non-government, non-political and non-profitable national organization, established in 1997 and its mission is to strive for culture of development and peace through integrated development approach, which enables individuals and communities to become self-reliant. Anando is inviting application for the Sustainable WASH and Humanitarian Innovation for Local Transformation (SHIFT) Project of Cox’s Bazar financial supported by Foreign, Commonwealth & Development Office (FCDO) and Fund Managed by BRAC.
Immediate supervisor: Project Manager
Contract period: 16.07.2026 to 31.03.2027
Proposed start date: 16th of June 2026
Name of Project: Sustainable WASH and Humanitarian Innovation for Local Transformation (SHIFT)
Project Context: SHIFT will deliver integrated, inclusive and sustainable WASH services across targeted Rohingya camps in Teknaf and Ukhiya and host communities in the assigned area. The project will priorities operation, maintenance and upgrading of existing water supply, sanitation, bathing, solid waste, and fecal sludge management infrastructure, while ensuring disability-friendly access and WASH Sector compliance. It will strengthen water quality monitoring, community led FRC checks, hygiene promotion, MHM support, WASH NFI distribution and accountability through a harmonized CFM. By promoting 3R-based waste management, MRF operations, tri-composting, local production of MHM kits and soap, and community ownership, SHIFT will enhance local resilience and localization.
Objectives of the position: The Finance and Administration Officer ensures financial management, administration, budget monitoring, compliance, and office operations. The role supports transparent fund management, accurate records, timely reporting, procurement support and coordination with teams and partners for efficient, accountable, and policy-compliant project implementation.
Job Description / Responsibility
1. Financial Management and Accounting:

• Manage day-to-day financial operations in compliance with organizational policies, donor requirements and applicable regulations.

• Maintain accurate accounting records, including cash book, ledger, journals and supporting documentation.

• Prepare and process payment vouchers, journal vouchers, bank reconciliation statements and other accounting records.

• Process staff salaries, volunteer incentives, vendor payments and statutory deductions accurately and on time.

• Maintain financial records in the organization’s approved accounting software, ensuring timely and accurate data entry.

• Prepare monthly, quarterly and annual financial reports, cash forecasts, fund requisitions and other financial reports required by management and donors.

• Coordinate banking transactions and maintain effective liaison with banks and relevant authorities.

2. Budget Planning, Monitoring and Reporting:

• Support the preparation, revision and monitoring of project budgets.

• Maintain budget utilization and procurement request (PR) tracking against approved budgets.

• Monitor project expenditures to ensure spending remains within approved budget limits.

• Conduct Budget versus Actual (BVA) analysis, identify variances and recommend corrective actions.

• Inform the Project Manager of significant budget deviations requiring donor approval or budget revision.

3. Compliance, Audit and Internal Control:

• Ensure compliance with organizational financial policies, donor regulations and statutory requirements, including VAT, tax and other applicable obligations.

• Verify financial compliance before processing procurement-related payments.

• Maintain complete, accurate and organized financial and administrative documentation for audit, monitoring and donor review.

• Coordinate internal audits, external audits, financial monitoring visits and donor assessments, and follow up on implementation of agreed recommendations.

• Promote accountability, transparency, internal controls and value for money in all financial and administrative processes.

4. Procurement and Asset Management Support:

• Work closely with the Procurement and Logistics Officer to ensure procurement activities comply with approved budgets, financial procedures and donor requirements.

• Maintain inventory and fixed asset records in coordination with the Procurement and Logistics Officer.

5. Administration and Human Resource Support:

• Manage office administration, utilities, office supplies, service contracts and other administrative functions.

• Maintain personnel files, attendance and leave records.

• Support recruitment, onboarding and other administrative and human resource processes.

6. Coordination and Capacity Building:

• Provide financial guidance and orientation to project staff on financial procedures, budget management and donor compliance.

• Communicate updates on financial policies and donor requirements to relevant staff.

• Coordinate effectively with programme, procurement and support teams to facilitate smooth project implementation.

7. Values, Safeguarding, and PSEA:

Core Values:

• Integrity

• Innovation

• Inclusiveness

• Effectiveness

8. Safeguarding and PSEA:
The Finance and Administration Officer is responsible for complying with all organizational safeguarding, PSEAH, child protection, anti-fraud and Code of Conduct policies. The incumbent must immediately report any safeguarding concern through the organization’s approved reporting mechanisms and actively contribute to maintaining a safe, respectful and accountable working environment.