Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 01

Job Location: Nilphamari, Rangpur

Employment Status: Full-time

Educational Requirements:
∎ Master’s in finance/management/Accounting or other relevant disciplines, other may be considered with requisite qualifications.

Experience Requirements:
∎ 8 to 10 year(s)

Job Context:
∎ Eco-Social Development Organization (ESDO) started its journey in 1988 with a noble vision to stand in solidarity with the poor and marginalized. Being a peoples` centered organization, ESDO envisioned for a society which will be free from inequality and injustice, a society where no child will cry from hunger and no life will be ruined by poverty. Near about three decades of relentless efforts to make this happen, ESDO has embraced new grounds and opened up new horizons to help the disadvantaged and vulnerable people to bring meaningful and lasting changes in their lives. During this long span, ESDO has adapted with the changing situation and provided the most time-bound services especially for the poor and disadvantaged. A community focused and people centered approach has been adapted by ESDO while consideration was given to the national policy and Sustainable Development Goals (SDGs) as its guiding principle. ESDO is one of the most dynamic organizations expanding its development interventions across 283 upazilas under 49 districts of Bangladesh covering over 10 million poor and vulnerable people.
∎ ESDO is going to implement EC funded CARE Bangladesh supported project on Local Nutrition Governance name JANO and looking for Finance & Admin Officer for this potential project. Under this JANO project, ESDO will work with the Government of Bangladesh (GoB) at the national, regional and local levels, to support the effective implementation of the National Plan of Action for Nutrition (NPAN). This will work at multiple levels of local government institutions, specifically with the Nutrition Committees at the district, upazilla and union levels focusing on strengthening local nutrition-governance mechanisms, and scaling up multi-sectoral nutrition-sensitive programming. The project will facilitate developing solutions emerging from communities, government line departments, and from the private sector. This project will replicate proven best practices and take to scale innovative local governance models for better nutrition. The project intends to impact on several of the core challenges faced by two districts (Nilphamari& Rangpur) in North-West region of Bangladesh.
∎ The primary goal of this position is to ensure financial management including developing quality financial activities and reports for overall operation of the project. The Finance and Admin Officer’ swill ensure that all expenses are made according to the approved budget and following compliances of donors, agreed procurement procedures, etc. S/he will associate with budget monitoring process also. The incumbent will also provide support to internal and external auditors as per program need. S/he is also responsible for coordination, communication, performance management, and staff development and inventory management system. S/he will be based in Rangpur Project Office, with project coordination and management team. S/he will spend approximately 30% time in the field.

Job Responsibilities:
∎ Financial and operational management and control
∎ Prepare financial plan/fund request/cash call for the Project.
∎ Ensure donor compliance including financial transaction, HR, program.
∎ Orient and update donors’ compliance to the project staff.
∎ Check and verify the bills/Invoices as per plan and process for payment.
∎ Ensure that every bill/invoice/vouchers are cross checked with other documents with fact and figures.
∎ Keep the record of the updated fund/expenditure status and will provide analytical reports and forecast to management on fund utilization.
∎ Support Project Manager to prepare the budget according to the project plan.
∎ Ensure appropriate fund allocation for all activities.
∎ Financial documentation and record keeping
∎ Ensure to maintain and updates all accounts related books and documents such as cashbook, Bank book/check issue register, ledger, subsidiary ledger and other financial documentation associate with financial management.
∎ Prepare, update and preserve financial related information, files, documentation, and database for financial management.
∎ Monitor the approved budget with day to day actual expenditure as per program need.
∎ Assist to Project management for controlling and monitoring.
∎ Financial risk analysis.
∎ Ensure day to day cash and bank management including all sorts of banking jobs.
∎ Ensure proper management of petty cash management.
∎ Ensure that petty cash is kept in safe custody and the limit is not exceeds as per policy.
∎ Assist to ensure procurement process maintaining proper procurement policy.
∎ Ensure that every bills/Invoices are properly approved before payment made.
∎ Update the books of accounts and end of the day supervisor's signature to be taken regularly.
∎ Administrative support and human resources management
∎ Assist the project team in administrative support for smooth operation of project interventions.
∎ Manage effective utilization of Project assets
∎ Vehicle management and ensure effective utilization
∎ Ensure and maintenance HR database, leave and others relevant issue management and records.
∎ Timely ensure procurement followed by standard procedure and maintain donor’s compliance.
∎ Assist to prepare different agreement with landlord, vendors and other parties.
∎ Report preparation
∎ Prepare expenses summary report and identify any deviation, made recommendation to Management.
∎ Analyze budget expenditure and prepare financial reports for project reporting.
∎ Prepare all kind of financial reports (Trial Balance, Receipt & Payment Account, Budget and Expenditure Statement, Cash and Expenditure Status, Cash Recap by Bank Account, Bank Reconciliation Statement etc.).
∎ Prepare expenditure statements; conduct internal auditing, and maintaining books of accounts properly.
∎ Ensure the report submission to proper management within dateline.
∎ Prepare and updates assets tracking and reports.
∎ Prepare and submit the any other financial and admin report as per demand of project and organization. Coordination and communication
∎ Maintain proper coordination and communication among the ESDO HO and Finance Controller.
∎ Assist and orient to staff in different compliance issues in financial and administration
∎ Coordinate and communicate with Bank authority for any deviation.
∎ Ensure proper coordination with PM, APM, AFO and others project staffs for any official or reporting purposes.
∎ Coordination with different Projects of ESDO and outside organizations.
∎ Help others on project relevant task given by the supervisor/PM.
∎ Authority The Finance and Accounts Officer will report to the Project Manager and Finance Controller of ESDO.

Additional Requirements:
∎ Age 30 to 45 years
∎ Both males and females are allowed to apply
∎ 8-10 years experience in Financial Management and Auditing position of large scale development program preferably in nutrition governance and climate smart value chain program.
∎ Should have knowledge and experience on EC funded project.
∎ Should have specific knowledge on financial analysis and accounting software.
∎ Ability to write clear reports, to analyze and interpret data, and to prepare spread sheets.
∎ Strong in written and verbal English and Bangla communications.
∎ Skilled in accounting software.

Salary: Tk. 40000 - 45500 (Monthly)

Compensation & Other Benefits:
∎ Festival Bonus: 2 (Yearly) equivalents to 50% of monthly gross salary

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 May 2022

Company Information:
∎ 27 Apr 2022
∎ Eco-Social Development Organization (ESDO)
∎ Address : Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh
∎ Web : www.esdo.net.bd

Category: NGO/Development

: Interested candidates are requested to submit their resume with cover letter along with recent Passport size Photo, photocopy of all academic and experience certificates, NID card /Citizenship certificate including two references. Applications should reach within 10/05/2022 by post/Currier/online/hand to hand delivery to: APC(HR), ESDO, Collegepara (Gobindanagar), Thakurgaon-5100, Bangladesh.Only shortlisted applicants will be contacted and called for interview.Women are especially encouraged to apply.Equal opportunity, promoting women & children rights is mandate of ESDO.