Finance, Admin & Logistics Executive

Job Description

Title: Finance, Admin & Logistics Executive

Company Name: Social and Economic Enhancement Programme

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Bachelor's Degree in the same fields with additional 2 years of relevant work experience in lieu of the advanced university degree is required.
∎ Master's degree along with 8 years of progressively responsible experience in financial management and/or accounting. (Bachelor's Degree along with 10 years of experience).
∎ Master's degree in Business Administration, Economics, Management, social sciences, or related field is required. Specialized national or international certification in accounting and/or finance would be an asset.

Experience Requirements:
∎ 8 to 10 year(s)

Job Context:
∎ Social and Economic Enhancement Programme - SEEP is a private voluntary development organization with a vision to create a society for children which is free of exploitation, discrimination and violence and supports growth to their highest potential. Established in 1985 with its head office in Dhaka and has the mandate to protect the children from all sorts of hazardous condition including disaster and emergencies across Bangladesh.
∎ SEEP works in emergency response and humanitarian context and has been implementing a project titled `Human Health and Family Planning in Cox`s Bazar` with technical support from Welfhungerhilfe (WHH) Bangladesh, to support to the Rohingya and host community to cope with shocks and stress`.
∎ The Family Planning and Hygiene Officer is responsible for the operation and implementation of `Human Health and Family Planning in Cox`s Bazar` project produces documentation, and coordinates and disseminates information in support of the project. He will manage / coordinate the training, placement and see to their employment.
∎ Contract Length: Contractual. Until 31 July 2022.

Job Responsibilities:
∎ Functional Competencies:
∎ Thorough knowledge of financial rules and regulations and accounting principles.
∎ Excellent knowledge and application skills of IT tools and management systems.
∎ Ability to provide input to business processes re-engineering, implementation of new systems.
∎ Very good analytical skills and results orientation.
∎ Client-oriented approach to work.
∎ Skills to manage relationships and communicate.
∎ Core Competencies:
∎ Demonstrating/safeguarding ethics and integrity
∎ Demonstrate corporate knowledge and sound judgment
∎ Self-development, initiative-taking
∎ Acting as a team player and facilitating teamwork
∎ Facilitating and encouraging open communication in the team.
∎ Administration and implementation of program and operational financial services
∎ Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions, regulations, policies and recording and reporting systems. Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action.
∎ Analyze/interpret the financial rules and regulations, as well as established policies and procedures, and provide advice and recommend solutions to a wide range of financial/programmatic issues to partners.
∎ Prepare/Review drafts for Grant Agreements including Due Diligence reviews.
∎ Collect, prepare, and review projects interim and final financial and audit reports and provides regular analysis to supervisor.
∎ Monitor and implement an effective and proper functioning of the financial management system.
∎ Manage the financial business processes mapping and elaboration of the content of internal Standard Operating Procedures in admin/finance, in consultation with the supervisor.
∎ Monitor the financial status and implement control mechanisms of the projects and keep stakeholders and clients informed for timely actions/decisions. Review status reports for quality control.
∎ Recommend and/or implement cost saving and reduction strategies, in consultation with the management of the fund.
∎ Conduct financial spot-checks of the project to assess the soundness of the internal controls systems of the organization in addition to the accuracy of the financial records and programmatic achievements of the project.
∎ Follow-up and/or act on audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on partner executed projects.
∎ Provide information for the audit of projects and implementation of audit recommendations.
∎ Support HFU Unit in the review and administration of projects
∎ Collect, verify, and present thoroughly researched information and data for use in the planning of allocation amounts and the formulation of program work plans, allocation papers, implementation arrangements and execution modalities.
∎ Provide information/guidance to the implementing partners on routine implementation of projects. Keep track of the appropriate and timely use of financial resources.
∎ Verify accuracy of Reports as applicable. Take appropriate action to ensure accuracy and timely delivery of information.
∎ Assist in Implementation of control mechanism for projects through monitoring budgets preparation and utilization.
∎ Perform other duties as required by the ERM and SEEP management.
∎ Facilitation of knowledge building and knowledge sharing
∎ Contribute to training initiatives on financial processes by conducting training and/or organizing training events and activities.
∎ Capture, synthesize lessons learned and best practices in financial management and services.
∎ Disseminate information and know-how on fund mechanisms as appropriate to build capacity and knowledge.
∎ Design and/or introduce innovations in financial business operational practices and management.

Additional Requirements:
∎ Knowledge of Human Resource, procurement, and local laws and regulations is an asset
∎ Ability to prioritize multiple tasks within an environment where many interruptions occur.
∎ Ability to work with multi-cultural teams and international professionals.
∎ Availability and fitness for travel.
∎ Ability to work under pressure.
∎ Under the overall supervision of the SEEP management and under the day-to-day guidance of the Emergency Response Manager, the position holder is expected to perform the following tasks:

Salary:
∎ Market Competitive

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 28 Jan 2022

Company Information:
∎ 24 Jan 2022
∎ Social and Economic Enhancement Programme
∎ Address : House #5, Road #4, Block- A, Section #11, Mirpur, Dhaka-1216.
∎ Web : www.seep.org.bd
∎ Business : Promotion and Protection Child Rights

Category: NGO/Development

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