Executive Assistant to Managing Director

Job Description

Title: Executive Assistant to Managing Director

Company Name: Catalyst Solutions

Vacancy: 2

Age: At least 30 years

Job Location: Dhaka, Chattogram (Chakbazar Chittagong)

Salary: Tk. 40000 - 50000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service, Multinational Companies, Embassies/Foreign Consulate, Group of Companies

• Bachelor of Business Administration (BBA)

• At least 3 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service, Multinational Companies, Embassies/Foreign Consulate, Group of Companies

• Age At least 30 years

Experience Requirements

• The applicants should have experience in the following area(s): Effective email communication, Excellent communication skills, Flexible with working hours, Personal Secretary, Supporting C-level executives

• The applicants should have experience in the following business area(s): Group of Companies, Multinational Companies

Additional Requirements

• Excellent Interpersonal and Communication Skills

• Conversant in English speaking and writing.

• Must have problem-solving abilities.

• Must have strong proficiency in MS Office applications.

Catalyst Solutions is a multi-national company working based in the USA & Canada, catering to the top 10 marketing research and analytics companies in the world, looking for an Executive Assistant for the Managing Director with well-proven experience as an Executive Assistant.

We have a unique work environment and maintain an out-of-the-box ambience and culture. Therefore, it is a must that every candidate should be able to adapt our belief system and adopt our work philosophy.

Job Responsibilities

• Maintain the MD’s schedule, organize appointments, and manage meeting logistics.

• Provide regular updates and reminders regarding upcoming events and deadlines.

• Prepare agendas, meeting minutes, and follow-up action plans.

• Draft executive-level reports, secretarial notes, and internal communications.

• Track progress on decisions and pending tasks assigned by the MD.

• Liaise with internal departments to ensure timely execution of directives.

• Ensure controlled access and proper documentation of confidential records.

• Act as a point of contact for government and non-government organizations.

• Facilitate official correspondence, documentation, and communication flow.

• Manage accurate and timely flow of critical information to and from the MD’s office.

• Lead the company’s Corporate Social Responsibility initiatives, including planning and execution.

• Track daily expenses and prepare financial summaries (weekly, monthly, quarterly).

• Maintain inventory of office supplies and oversee resource utilization.

• Screen calls, manage correspondence, and direct inquiries to appropriate stakeholders.

• Organize travel itineraries for MD

• Any other secretarial tasks are relevant to the role given by the Managing Director.

• Fully subsidized meals: including breakfast, lunch, dinner, and snacks.
• Depending on performance, a twice-yearly festival bonus (between 50% to 100% of gross pay) is given*

• Yearly 21 days paid time off*

• 4 months of paid Maternity leave*

• Paternity leave- Paid in full for 7 days for the first child and 5 days for the second*

• Fully funded annual physical examination*

• On-time salary disbursement (15th of the month).

• Access to comprehensive training programs.

• Transition opportunity from an employee to a talent.

• Mentorship program.

• Learning & applying opportunities to ISO 27001:2013

• Possibly the cleanest and most hygienic workplace in Bangladesh.

• Secured workplace for women

• Employee Referral Bonus

• Holiday backup benefits

• Transportation: case-by-case basis.

• Unique CSR/ESG programs

• Fun activities: X-box & outings

• Work-from-home opportunity (Conditions apply)

• Opportunity to work in other offices (CTG Office)


*Only available to permanent employees, we refer to them as Family members