Deputy Project Manager, Budget & Finance, Education, HCMP

Job Description

Title: Deputy Project Manager, Budget & Finance, Education, HCMP

Company Name: BRAC

Vacancy: --

Age: Na

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Graduation/ Post Graduation in Business Administration, Accounting, Finance or any other relevant subject.

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Knowledge: BRAC’s values and mission, development sector, global development scenario to identify funding trends, financial and budget management, donor agencies

Skills: Budgeting and accounting, accounting software skills, communication, researching, writing, monitoring and evaluating, preparing reports, auditing, analyzing budgets

Competencies: Facilitating group meetings, managing timelines, oral and written fluency in both Bangla and English, handling critical issues

BRAC is an international development organisation founded in Bangladesh in 1972 that partners globally with over 100 million people living with inequality and poverty to create opportunities to realise their potential.

This position will be the focal person to ensure the overall financial management of the Programme and Coordinate with relevant authorities/donors in terms of financial issues as per Project needs.

• Support the Team Lead and PDL and Grants team in budget calculation and real cost estimation as per projects needs

• Support the Education team in human resources salaries and all the costs related calculation and provide overall resources analysis for better planning and utilization

• Support the Team lead through development of the tracking tools and compilation of the agreed reporting templates.

• Support BRAC management through active participation in budget and account related discussion meetings

• Ensure the procurement plans and work plans are as per the cash flow forecast in all the project

• Develop and monitor all the transactions and financial report and ensure the PMs provide the inputs timely

• Supervise the budget tracking associates and conduct periodic review to ensure the tracking is done correctly

• Track all the administration cost and other procurement related cost and work closely to ensure the plans and procurement process is done as per the agreed and approved plan.

• Document all the budgets, communication from donor and BRAC staff including the modification in the budget and ensure the PMs and project staff communicated and action taken

• Record and document all the grant variations and document the decision on relocation of the budget lines and miscoding.

• Backup and update all Education financial transactions, budgets, documents and bills and establish the filing system with holding the PMs accountable in any action related

• Coordinate with Grants and finance and other support function in decision making and actions Organize the capacity building for the staff including the PMs and document the learning with learning division.

• Hold responsibilities of final budget and related BoQ and ensure the correct calculations are maintained in all the steps.

• Crosscheck the budgets are in line with the proposal narrative and work plan through careful review of the budget and narrative document with PDL and Education lead

• Develop the financial reports as per donor and BRAC policies and ensure all the indicators and put- put are in line with approved proposal

• Review and prepare the Cost estimations related to the external evaluations and any surveys may Education sector be engaged.

• Conducted monthly financial reconciliations, verified bills/vouchers, and maintained meticulous records for audits and donors.

• Develop the FD-6 and FD-7 budgets and prepare the accompanying narrative for submission to the relevant stakeholders and NGOAB.

Safeguarding

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

·       Mobile bill

·       Weekly 2 holidays

·       Health & Life Insurance

·       Paternity/ Maternity leave

·       others as per Organisation policy.