Deputy Manager/Manager - Finance and Operations

Job Description

Title: Deputy Manager/Manager - Finance and Operations

Company Name: DM WATCH LIMITED

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Consulting Firms, Research Organization

• Bachelor of Commerce (BCom)
• Master of Business Administration (MBA)

Bachelor of Commerce in Accounting/ Finance or Masters of Business Administration (MBA) in Accounting/ Finance from any reputed university/institution

• At least 5 years
• The applicants should have experience in the following business area(s): Consulting Firms, Research Organization

• Minimum 5 years experience in accounts and financial management.

• Working experience in any research/ consulting firm in the accounting/ finance and admin department is preferable.

Required Skills

• Good communication skill both in Bangla and English

• Sound knowledge in debit and credit management

• Sound knowledge on MS Excel, MS Word, MS Access, and other accounting software

• Willingness to work under pressure and meet deadlines

DM WATCH LIMITED is a premier research, consultancy, and training firm in Bangladesh, operating both domestically and internationally. We work across six key practice areas:

• Agriculture & Natural Resources

• Environment, Climate Change, Hazard & Disaster

• Energy & Power

• Public Health & WASH

• Public Policy & Governance

• Urban Development & Management

We partner with governments, multilateral banks, bilateral development agencies, UN agencies, donors, I/NGOs, universities, and international consulting firms to deliver technical assistance, capacity building, project management, results-based monitoring, evidence-based research, evaluation and policy support. For more information, please visit our website https://www.dmwatch.com.

Job Description

As a Deputy Manager/Manager—Finance and Operations, you will be responsible for efficient organizational functioning by managing financial processes, ensuring smooth operational workflows, overseeing logistics and office administration, and strengthening HR and compliance systems. The role aims to maintain financial accuracy, streamline operations, optimize resource utilization, and uphold organizational standards to support effective project delivery and overall business continuity.

Key Roles & Responsibilities

1. Finance and Accounts

• Work closely with the Managing Director and Senior Management Team (SMT) to monitor income, expenditure, cash flow, and update the organizational budget in line with the established financial management system.

• Record incoming funds, process invoices and expense claims, and raise invoices as required.

• Review and verify project staff expenses, bills, and vouchers to ensure accuracy and appropriate cost allocation.

• Collaborate with the SMT to prepare the annual organizational budget and develop project budgets for prospective funders.

• Support colleagues in managing project budgets and completing end-of-grant financial reports, while monitoring project expenditures and providing financial feedback to project management.Assist the Managing Director and SMT with the retrieval, preparation, and analysis of financial records as required.

• Prepare procurement and expenditure plans to support smooth project implementation in line with approved work plans and budgets.

• Maintain employee salary sheets and prepare periodic financial reports.

• Collect vendor bills and submit them to the appropriate authority with required supporting documentation.

• Maintain and update computerized financial records and formats.

• Review invoices, bank payment vouchers, debit and credit vouchers, and prepare cash flow statements with supporting notes.

• Manage tax and VAT-related matters and liaise with relevant authorities.

• Coordinate with the organization’s business strategist to support financial aspects of business development activities.

• Collaborate with Research and Knowledge Management (RKM) and Communication and Business Development (CBD) divisions to develop financial budgets for project proposals.

• Work with the Project Management Unit (PMU) division to support procurement of human resources, logistics, and essential services for project delivery.

• Assist the Project Management Unit (PMU) division in developing detailed project financial plans, including cost breakdowns and allocations.

• Support the Project Management Unit (PMU) division in negotiating consultant remuneration and onboarding consultants for project assignments.

• Manage cash flow planning and bank relationships

• Ensure contract management with the clients

• Perform other finance and accounts-related duties as assigned by management.

2. Operations

• Plan and coordinate operational procedures and systems, identifying opportunities to streamline and improve processes.

• Ensure the smooth and effective flow of information across the organization to support business operations.

• Take a lead role in preparing and regularly updating the Operations Division’s strategic and operational plans.

• Ensure all paper-based and electronic filing systems comply with data protection and confidentiality guidelines.

• Provide day-to-day operational support, including drafting correspondence and managing office supplies.

• Maintain organizational contact lists and subscription databases.

• Ensure operational activities comply with internal policies and regulatory requirements.

• Stay informed of organizational changes and relevant business developments.

3. Human Resources

• Coordinate recruitment, induction, training, performance evaluation, and HR documentation including contracts and Non-Disclosure Agreementss.

• Facilitate staff training, role allocation, and office space utilization.

• Supervise operations support staff, oversee office activities, and address performance management and HR compliance.

4. Logistics Management

• Coordinate and support logistics planning, inventory control, transportation, and warehouse activities.

• Oversee, under guidance, logistics staff, suppliers, and service providers.

• Track inventory, deliveries, costs, safety measures, and compliance requirements.

• Manage logistics documentation, reporting, fleet maintenance, and process improvements.

5. Office and Facilities Management

• Oversee, under supervision, office utilities, supplies, maintenance, security, and safety operations.

• Manage coordination with external vendors, landlords, and service providers.

• Maintain a safe, well-organized, and compliant office environment.

• Salary will be determined based on experience, skills, and the outcome of the recruitment assessment.