Deputy Manager, ED's Office

Job Description

Title: Deputy Manager, ED's Office

Company Name: BRAC

Vacancy: --

Location: Dhaka

Experience:
∎ At least 2 years

Published: 9 Jun 2024

Education:

Requirements:

Additional Requirements:
∎ Strong writing skills with meticulous attention to detail; adept at analysing, synthesising, and clearly presenting information
∎ Strong interpersonal and communication skills
∎ Demonstrated ability to work independently and with initiative
∎ Strong project management skills; capable of organising and overseeing tasks effectively
∎ Highly organised, strategic thinker with a keen focus on detail
∎ Ability to collaborate effectively with diverse teams, both in-person and remotely; skilled in leading teams for proposals
∎ Ability to manage and prioritize multiple tasks in a dynamic, entrepreneurial environment
∎ Adaptability to fast-paced, high-intensity work environments
∎ Proactive team player with a strong desire for continuous learning and flexibility
∎ Diplomatic with exceptional interpersonal and cross-cultural sensitivity
∎ Respects privacy, confidentiality, and discretion
∎ Personal attributes of integrity, credibility, and dedicated commitment to BRAC's mission
∎ 2 years of experience in nonprofit, fundraising, and international development.
∎ ADDITIONAL JOB REQUIREMENTS
∎ Strong writing skills with meticulous attention to detail; adept at analysing, synthesising, and clearly presenting information
∎ Strong interpersonal and communication skills
∎ Demonstrated ability to work independently and with initiative
∎ Strong project management skills; capable of organising and overseeing tasks effectively
∎ Highly organised, strategic thinker with a keen focus on detail
∎ Ability to collaborate effectively with diverse teams, both in-person and remotely; skilled in leading teams for proposals
∎ Ability to manage and prioritize multiple tasks in a dynamic, entrepreneurial environment
∎ Adaptability to fast-paced, high-intensity work environments
∎ Proactive team player with a strong desire for continuous learning and flexibility
∎ Diplomatic with exceptional interpersonal and cross-cultural sensitivity
∎ Respects privacy, confidentiality, and discretion
∎ Personal attributes of integrity, credibility, and dedicated commitment to BRAC's mission
∎ EXPERIENCE REQUIREMENTS
∎ 2 years of experience in nonprofit, fundraising, and international development.

Responsibilities & Context:
∎ Managing a professional calendar and coordinating directly with external contacts to schedule calls and meetings
∎ Logging contact details and documentation in Salesforce
∎ Managing email communications from external email accounts
∎ Monitoring and recording professional engagements for each fiscal quarter
∎ Providing support with selected tasks related to the BRAC Governing Body
∎ Scheduling donor meetings and coordinating preparatory meetings in advance of key interactions
∎ Drafting external introductory, thank you, and follow-up emails
∎ Joining select external calls and meetings to take and share notes
∎ Proactively writing meeting debriefs for knowledge management purposes
∎ Drafting emails for major communications and announcements
∎ Supporting and monitoring follow-up action items
∎ Supporting logistical details and planning for partner engagement events, activities, and trips
∎ Drafting written updates for participation in BRAC’s global convenings
∎ Assisting with business travel plans, travel expenses, and visas
∎ Processing credit card expenses
∎ Managing e-signature insertion into key documents
∎ Supporting in selected work of the Executive Director’s Office for special projects
∎ Facilitating excellent internal relations, staff coordination, and communication
∎ Collaborating closely with the Senior Management Committee (SMC) and Programme Coordination Committee (PCC)
∎ Maintaining bandwidth and anticipating additional work hours for specific times of year, such as at year-end, before and after domestic and international meetings and events
∎ As and when needed, travelling within the country to learn about new programme development work
∎ Conducting all other activities required to ensure successful daily operations and highly effective management.
∎ JOB PURPOSE
∎ This role will provide high-level administrative support to the Executive Director and other senior staff. Specifically with stakeholder relationships through meeting preparation, meeting follow-up, and written correspondence, management of professional calendar, engagement tracker, to-do list, and external email account. The Deputy Manager will also support the ED’s Office team on cross-functional, strategic projects.
∎ KEY RESPONSIBILITIES
∎ Executive Assistance
∎ Managing a professional calendar and coordinating directly with external contacts to schedule calls and meetings
∎ Logging contact details and documentation in Salesforce
∎ Managing email communications from external email accounts
∎ Monitoring and recording professional engagements for each fiscal quarter
∎ Providing support with selected tasks related to the BRAC Governing Body
∎ Writing and Fundraising Support
∎ Scheduling donor meetings and coordinating preparatory meetings in advance of key interactions
∎ Drafting external introductory, thank you, and follow-up emails
∎ Joining select external calls and meetings to take and share notes
∎ Proactively writing meeting debriefs for knowledge management purposes
∎ Drafting emails for major communications and announcements
∎ Supporting and monitoring follow-up action items
∎ Supporting logistical details and planning for partner engagement events, activities, and trips
∎ Drafting written updates for participation in BRAC’s global convenings
∎ Finance & Administration
∎ Assisting with business travel plans, travel expenses, and visas
∎ Processing credit card expenses
∎ Managing e-signature insertion into key documents
∎ Others
∎ Supporting in selected work of the Executive Director’s Office for special projects
∎ Facilitating excellent internal relations, staff coordination, and communication
∎ Collaborating closely with the Senior Management Committee (SMC) and Programme Coordination Committee (PCC)
∎ Maintaining bandwidth and anticipating additional work hours for specific times of year, such as at year-end, before and after domestic and international meetings and events
∎ As and when needed, travelling within the country to learn about new programme development work
∎ Conducting all other activities required to ensure successful daily operations and highly effective management.
∎ SAFEGUARDING RESPONSIBILITIES
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.


Compensation & Other Benefits:
∎ Health and Life Insurance, Festival Bonuses, Contributory Provident Fund, Gratuity, Maternity/ Paternity Leave, Wellness Centre Facility, Day Care Facility and others as per policy.

Employment Status: Full Time

Job Location: Dhaka

Apply URL::

Apply Procedure:

Company Information:
∎ BRAC
∎ BRAC Centre, 75 Mohakhali, Dhaka-1212
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.

Address::
∎ BRAC Centre, 75 Mohakhali, Dhaka-1212
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 13 Jun 2024

Category: NGO/Development

Source: bdjobs.com

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