Communication & Documentation Officer

Job Description

Title: Communication & Documentation Officer

Company Name: Pathfinder International

Vacancy: Not specific

Job Location: Sylhet

Employment Status: Full-time

Educational Requirements:
∎ Master's degree in Communications, Marketing, Journalism, or related field, or a combination of education and experience that yields the minimally required competencies.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Reports to:
∎ Program & Impact: Communications
∎ Direct Supervisor: Project Manager
∎ Classification: Regular Full-time based in Sylhet
∎ Grade Level:
∎ Directs: None
∎ Summary: Responsible for the development of the project related publications. Ensures that project adhere to branding standards and guidelines and comply with donor requirements. Will contribute to content and/or creative development through accessing a global pool of in-house talent and an extensive pool of freelance journalists, photographers, editors, technical writers, proofreaders, videographers, graphic designers, desktop publication specialists, and event planners to increase Pathfinder`s external visibility. Responsible as a lead in developing internal reports and documents and managing external content and creative development. Contribute to developing technical reports, success stories and other relevant project reports with the information from project leads. This position will also closely work with the `Communication & Documentation Manager` of Pathfinder Bangladesh office.
∎ The position is assigned to Pathfinder`s Bangladesh WLCR project in Bangladesh. It is a four-year project funded by Takeda Pharmaceuticals Company Limited as its` Global CSR Program. The project aims in advancing the leadership of women and girls towards better health and climate change resilience in Bangladesh

Job Responsibilities:
∎ Technical Report Writing: Lead and create the technical reports for the project on monthly/ quarterly or as need basis. Prepare pictographic documents to create a better illustration of the project.
∎ Internal- External Communication: Develop different types of internal and external materials, reports, one-pager about project, case study, project newsletter with the assistance of the project manager. Performing as an editor for documents.
∎ Presentation: Preparing brief note on presentation, fine-tune any presentation along with developing/ proofreading the relevant documents with a presentation. Create relevant documents needed to go with the presentation.
∎ Communications Planning Execution: Lead the internal creative planning and execution of communication materials, including website, social media, and print collateral. Oversees the creation on content and design of assigned projects. Ensures timely production of communications vehicles geared towards appropriate audiences.
∎ Communications Strategy Implementation: Guides and implements plans and strategies to achieve project-specific communications objectives. Leads conceptualization and oversees the writing, editorial, production, dissemination and publications management of communications materials (including online and email communications strategies) in support of the Pathfinder International brand strategy. Ensures consistency in the language, look and feel of all materials (including press releases) targeted to external audiences.
∎ External Relations Liaison: Serves as Pathfinder's point of contact for external communications who forwards communication requests to appropriate departments. Builds and strengthens collaborative relationships with internal business units and teams.
∎ Vendor Oversight: Provide content and oversee editorial work of consultants on planning and message development, managing services for materials, designers, printers, photographers and media. Oversee and guide vendor relationships. Ensures that appropriate content is translated to meet target audiences' needs.
∎ Online Status Findings and Recommendations Reports: Monitors the website, intranet and other online statistics, reports results and recommends improvements impacting usability, engagement and visibility.
∎ Activities and Events Coordination: Lead and assist (where needed) with organization-wide events and speaking engagements, including events and conferences to promote Pathfinder among the government stakeholders.
∎ Project Management and Participation: Leads, manages or participates in cross functional project teams.

Additional Requirements:
∎ Minimum 5 years' experience in communications specially in developing reports, success stories and project brief
∎ Prefer: Experience living or working in developing countries that aids in the understanding of program context, field realities, and technical needs preferred
∎ Minimally Required Job Competencies:
∎ Communications Principles and Practices: Foundational knowledge of applying standards, guidelines and best practices to communications efforts.
∎ Brand Strategy Development and Implementation: Ability to create, execute and sustain assigned enterprise-wide brand strategies.
∎ Design and Print Production: Foundational knowledge of the design process and print production.
∎ Communications Tools: Advanced knowledge of online and new media communications tools like- prezi, Piktochart
∎ Job-Specific Software Applications: Advanced knowledge of software applications for web-based solutions, social media platforms, and apps.
∎ Minimally Required Organizational Competencies:

∎ Software Applications: Advanced knowledge of Microsoft products, including MS Word, PowerPoint, Excel, Outlook.
∎ Languages: Proven ability to write and speak using the Bangla and English language
∎ Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels.
∎ Resilience, disaster management and Sexual and Reproductive Health and Rights: Foundational knowledge of climate change, disaster management, family planning and reproductive health principles, practices and services of assigned program, including program strategies and indicators.
∎ Influencing and Customer Service Skills: Proven ability to influence using diplomacy skills with key stakeholders. Advanced stakeholders dealing skills.
∎ Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
∎ Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
∎ Matrix Management: Ability to thrive in a matrixed organization.
∎ Confidentiality: Proven ability to maintain confidentiality on work-related issues.
∎ Other Information:
∎ Travel required; must be willing to travel in public transportation
∎ Uses cellular and desk phone; laptop or desktop computer
∎ May deliver editorial direction on select products.
∎ May work with internet, website and other communications platforms.

Job Source: Online Job Posting.

Application Deadline: 28 Nov 2021

Company Information:
∎ 17 Nov 2021
∎ Pathfinder International
∎ Business : Pathfinder is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose.

Since 1957, we have partnered with local governments, communities, and health systems to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent.

Our work ensures millions of women, men, and young people are able to choose their own paths forward. Change lives with us.

Category: NGO/Development

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