Cash Assistance Information Management and Reporting Officer (CAIR-O)

Job Description

Title: Cash Assistance Information Management and Reporting Officer (CAIR-O)

Company Name: World Vision Bangladesh - Cox's Bazar Special Zone

Vacancy: 01

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Contractual

Educational Requirements:
∎ The holder of this position must have a minimum of Bachelor Degree in Business / Accounting / Social Welfare / Computer Science any other related course from a recognized University.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ The Cash Assistance Information Management and Reporting officer (CAIR-O) is responsible for leading operations pertaining to the Cash Based Information Management and reporting systems, tools and products for the operations.
∎ The position demands regular reporting to various stakeholders in Information and Reporting issues such as consulting with the other sectors in CBI in the enhancement of information and reporting, and in addressing the other sectors` needs in this area.

Job Responsibilities:
∎ Ensure that all the distribution (Cash) documents are correctly filed, available and ready for any audit; frequent field visit to assist in documentation and accountability.
∎ Maintain invoices tracking sheet and update & share with the management on timely basis.
∎ Ensure that all Cash losses and claims procedures are in compliance with the World Vision Partnership and donor requirements.
∎ Prepare new required formats and approved from DMT and share with the team for project record keeping.
∎ Ensure timely submission of the replication and backups which include field reports, Cash reports etc. by 5th of every month for timely consolidation at the CBI Office.
∎ Maintain response information management systems to meet response needs and develop and support systems to manage requests for information in a structures and efficient way.
∎ Support on the development and maintenance of protocols for internal information sharing with relevant functions and with external stakeholders.
∎ Ensure accurate and timely monthly, quarterly and yearly close out procedures and revision controls in place for the reports.
∎ Liaison with line manager and ensure cash disbursement in process to beneficiaries are on time.
∎ Works closely with the field monitors and Commodity officers/field Coordinators.
∎ Participate in a forum of IT support staff for sharing common experiences and troubleshooting technical challenges.
∎ Ensure Monthly Reports are posted in the WVI Food Grants Database (FGDB) with in 18 of the following Month.
∎ Ensure Cash Transfer Monthly Report (CTMR), Cash Transfer Summary Statement (CTSS), required Cash Transfer Reports are generated and posted in the FGDB.
∎ Ensure Monthly and Quarterly Narrative Reports are prepared, approved and posted in the FGDB.
∎ Contextualized and utilized reporting guidelines
∎ Support data collection at the implementation level

Additional Requirements:
∎ Experience working on Worksheets (MS Excel) and Beneficiary Database Management.
∎ Must have strong analytical, problem solving and organizational skills with an attention to details with the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
∎ Good written and oral communication skills; Ability to consolidate information into visual presentations (factsheets, charts, graphs, tables); strong communication skills to interact with all levels of staff, management and ability to influence stakeholders.
∎ Must be able to work effectively with a diverse team.
∎ Requires the ability to work under pressure and on multiple tasks.
∎ Must have a service orientation and very comfortable supporting end-users.
∎ Familiarity with humanitarian quality assurance mechanisms including Sphere, Red Cross Code of Conduct, Humanitarian Accountability Partnership, Do No Harm, People in Aid Code of Good Practice.
∎ World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. Essential
∎ World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation. Essential

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 1
∎ Subject to funding availability.

Application Deadline: June 13, 2020

Company Information:
∎ World Vision Bangladesh - Cox's Bazar Special Zone
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071 Hotel Bay Marina, (1st Floor) Plot# 61, Block # B, PWD Residential Area, 4700 Cox's Bazar
∎ Web : http://www.wvi.org/bangladesh

Category: NGO/Development