Assistant Registrar (Admin)

Job Description

Title: Assistant Registrar (Admin)

Company Name: UNIVERSITY OF SCIENCE AND TECHNOLOGY CHITTAGONG (USTC)

Vacancy: --

Age: at most 40 years

Location: Chattogram

Salary: Negotiable

Published: 30 Dec 2023

Education:

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ Skills/Abilities: Ability to implement policies and procedures and decisions of the meetings.
∎ Excellent Computer and IT literacy including preparation of PPT presentation for meetings, Online/Offline/Zoom meeting facilities.
∎ Proven commitment to multiculturalism and ability to work with a diverse student body and faculty members/staff.
∎ Ability and willingness to work effectively with local/international students.

Responsibilities & Context:
∎ Smooth coordination of Academic and Research Activities of the University with the Ministry of Education and the UGC Bangladesh.
∎ Sound and in-depth knowledge of the Private University Act 2010.
∎ Supervision of preparation of information related to instruction for Academic Ordinance, UGC Policy & BAC Manual procedures, faculty handbook, etc.
∎ Supervision, coordination and evaluation of all areas of academic programs and services for effectiveness and efficiency and the daily report to the Registrar and VC USTC.
∎ Providing all academic and administrative support to development of policies and procedures as it relates to current theory, trends and legislation for the areas of Academic Affairs including Academic Council and Syndicate meetings.
∎ Maintaining the accuracy and security of all academic records of current and former students, and monitoring effective student registration process, also an effective transcript evaluation process in association with APOs and office of the CoE.
∎ Building and maintaining accurate up-to-date curriculum management system, University management system, all course schedules and all exams schedules as recorded in the Academic calendar published.
∎ Monitoring of the registration of ongoing and incoming students, credit transfer, also records of foreign students and faculty members.
∎ Conducting daily meeting with Admission Office to get updates on the Admission Process and to frame the policies with CAC.
∎ Dealing with accreditation process, cases of migration, signing of different additional certificates, convocation activities and preparation, records of the steering committee meetings, monitoring of online activities including print & electronic media.
∎ Communicating regularly with the UGC, BAC, MoE to get the updates on the pending matters under the supervision of the Registrar.
∎ Facilitating the budget and program schedule for Seminar/Conference/Workshop/Orientation/Short-courses as per the schedule.
∎ Ensuring meaningful usage of classrooms, different labs, library, student career and development centre, hall room, canteen, auditorium, international office, and activities on collaboration, participation on different local and international seminars, symposiums, workshops, training program, International events, etc, during the full-length office hours.
∎ In-depth attention on all forms of online activities which are the current trends and gateways of BRANDING of the university.
∎ Planning staff development, taking care of their problems and managing the annual budget of the Registrar's Office.
∎ Performing any other duties and responsibilities assigned by the University Management from time to time.
∎ Such other duties as are within the scope of the spirit of the job purpose, the title of the post and its grading.
∎ Supervision of APOs and OSSes as appropriate to get the updates on the implementation of academic programs for the preparation of daily reports.
∎ Coordination with the Proctorial Committee and Student Welfare Committee to get the updates.
∎ Coordination with USTC Research Cell and NIC4IR to get the updates.
∎ Coordination with the USTC Journal and Newsletter Committee to get the updates.
∎ Coordination with the Central and Departmental Library to get the updates.
∎ Other duties as assigned by the USTC authority.

Employment Status: Full Time

Job Location: Chattogram

Read Before Apply: Application in plain paper along with a CV, passport-size photograph and other relevant documents should reach the Dept of HR, Block D, USTC, Foy's Lake, Chittagong or email to: [email protected] within 29.01.24. Shortlisted candidates will be informed. USTC is an equal-opportunity Organization/Institution; female candidates are highly encouraged to apply.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected] or Email your CV from My Bdjobs account

Company Information:
∎ UNIVERSITY OF SCIENCE AND TECHNOLOGY CHITTAGONG (USTC)

Application Deadline: 29 Jan 2024

Category: Education/Training