Job Description

Title: Assistant HR & Admin Officer

Company Name: Society for Health Extension and Development (SHED)

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Graduation in BBA in HRM/ Accounting / Management or relevant subject
∎ Professional certification on HRM will be given priority.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Society for Health Extension and Development (SHED) a National NGO working in Cox`s Bazar district is inviting applications from suitable candidates for its Programme title `Integrated Nutrition Interventions for Malnutrition Treatment and Prevention in FDMN`S Camps & Host communities in Cox`s Bazar`. The Programme is jointly funded by UNICEF & WFP. This position will be on boarded after securing grant in 2024. SHED is looking for qualified candidates for the post.
∎ Job Location: Program Office in Ukhiya Upazila.
∎ Job Duration: Till 31st December-2024 with a high possibility of extension.

Job Responsibilities:
∎ The Assistant HR & Admin Officer will be responsible to ensure the smooth and proper running of the program through providing systematic and regular HR related activities, monitoring and follow up of all activities at the field level through field office and center attendance & movement register for all field staff. The HR Assistant will work closely with the Senior HR & Admin Officer & other staff at office and field level.
∎ Direct Report To: Senior HR & Admin Officer
∎ Functionally Report To: Programme Manager
∎ 1. Role Profile: Reporting to the Senior HR & Admin Officer the overall purpose of the position is to coordinate the collection, compilation, consolidation, and analysis of data to track programs/ projects activities, monitor progress and support impact measurement. S/he will also assist to serve to the Senior HR & Admin Officer for all assessments, engage in reflective practice, and generate lessons from projects/program and prepare HR plans for nutrition program. S/he is responsible for establishing and ensuring better field level data management systems for the program s/he assigned to and coordinates the proper and timely evaluation of project objectives/impact. The position holder will closely work with Senior HR & Admin Officer & others project staffs & volunteers. Overall, an Assistant HR plays a key role in supporting the design, implementation, and management of HR activities, with the goal of improving program quality and impact.
∎ 2. Responsibilities: Under the direct supervision of Senior HR & Admin Officer, this position will undertake the following tasks.
∎ HR function:
∎ Assist with day-to-day operations of the HR functions and duties.
∎ Compile and update employee records (hard and soft copies)
∎ Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
∎ Coordinate with Senior HR & Admin Officer (meetings, training, surveys etc.) and taking meeting minutes.
∎ Deal with employee requests regarding human resources issues, rules, and regulations
∎ Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
∎ Assist conduct initial orientation to newly hired employees.
∎ Assist our recruiters to source candidates and update our database.
∎ Coordinating with Supervisors to assist and implement a comprehensive Human Resources (staff / volunteer) recruitment plan.
∎ Ensuring your respective supervisor for staff and volunteer recruitment process i.e., advertisement, applications screening, coordinate interviews and complete selection process according to the organizational recruitment policy.
∎ Ensuring personal files for all employees are updated and maintained regularly.
∎ Ensure all employees understand the Code of Conduct and other policies.
∎ Ensuring all kinds of staff transitions are completed and documented in a timely manner.
∎ Ensuring integrity and confidentiality of all staff data and records.
∎ Assist monitoring contract status, probation periods and end of contract for all employees.
∎ Provide support to prepare the regular HR reports.
∎ Helping supervisor all HR forms are regularly updated and easily available and proactively provided to all project staff for use.
∎ Supporting in areas such as staff performance management, staff orientation, development and training, compensation, and benefits; managing employee relations, conflict resolution, disciplinaries.
∎ Ensure that the organization's values and policy commitments, including accountability, equality, and safeguarding, are reflected in assigned responsibilities and contribute to positive internal and external working relationships.
∎ Ensuring equality of opportunity and absence of discrimination through the promotion of diversity and equality in all HR activities, systems, and procedures.
∎ Undertake other related duties as may reasonably be assigned by the line manager or Head of HR.
∎ Administration:
∎ Assist in Managing all administrative aspects of Project Base Office and support field offices as necessary.
∎ Assist to line manager to supervise the administrative staff, equally dividing responsibilities to improve performance.
∎ Assist to create update databases and records for HR & Admin information, personnel, and other data.
∎ Assist to maintain and update leave record, share monthly leave report to respective supervisor.
∎ Track and replace office supplies as necessary to avoid interruptions.
∎ Assist to line manager to ensure all staff are provided with attendance sheets, Job ID cards, replacing ID cards, when necessary, in a timely manner.
∎ Ensure organizational policies and donor compliances are in place.
∎ Be aware of, understand and comply with all of SHED's policies and procedures (Child Protection, fraud, code of conduct, PSEA etc.).
∎ Orient staff and volunteers on SHED's policies and procedures (Child Protection, fraud, code of conduct, PSEA etc.).
∎ Work with relevant colleagues to ensure that the Complaints, Feedback and Response Mechanism (CFRM) is functional and accessible, that feedback and complaints are welcomed and addressed.
∎ Work with relevant colleagues to ensure that information about CFRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.
∎ Work in a manner that always protects confidentiality.
∎ Besides the above-mentioned job activities, you must do any other job assigned by your supervisor & the organization as and when required.

Additional Requirements:
∎ Age at most 35 years
∎ Required Competences & Skills:
∎ At least 2 years proven experience in the field of HR & Admin in NGO sector.
∎ Demonstrated ability to manage human resource functions for a big capacity in a complex and diversified operational settings including in the humanitarian field.
∎ Motivation to work in the humanitarian field and sharing of EMERGENCY's values and mission.
∎ Ability to influence and persuade decisions at senior management level.
∎ Basic computer skill MS Excel. Familiarity with HR management software is preferred.
∎ Demonstrated knowledge of the local context
∎ Strong flexibility is required in terms of mobility and working hours.
∎ Demonstrated communication and relational skills, ability to interact, influence and persuade decisions at senior management level.
∎ Preferred Skills:
∎ Pro- active with an ability to think analytically & results oriented.
∎ Excellent planning and organizational skills
∎ Ability to problem solving and good decision-making skills.
∎ Strong team player & ability to work in challenging environments.
∎ Experience in closely working with camp level is advantageous.
∎ Previous experience working in CMAM is an asset.
∎ Knowledge of local dialects (Cox's Bazar region/ Rohingya dialect is an asset.
∎ For extra ordinary/promising candidates, experience can be flexible.
∎ Maximum 35 Years (on 01/01/2024) But for highly potential candidates age can be flexible.

Salary: Negotiable

Compensation & Other Benefits:
∎ As per Organization/project provision

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 1 Jan 2024

Company Information:
∎ 27 Dec 2023
∎ Society for Health Extension and Development (SHED)
∎ Business : SHED - the Society for Health Extension and Development is a renown organization of Bangladesh especially in Cox`s Bazar District was established as the successor to the ICDDR,B Teknaf Station following the closer of the former in September, 1989. The organization has flourished and stepped into one of the reputed Non-Government National Organizations in Bangladesh and engaged in transforming the lives of the community people towards positive changes in selected areas of the country. Currently SHED has been implementing fifteen more projects with Department of Women Affairs DWA of GoB, UN-WFP, UNICEF, HANDICAP INTERNATIONAL, Action Against Hunger, Solidarites International, CARE Bangladesh, USAID, Aroynak Foundation, GIZ in different upazilas of Chittagong and Cox`s Bazar District.

Category: NGO/Development

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