Job Description
Title: Assistant Finance & Admin Officer
Company Name: South Asia Partnership-Bangladesh
Vacancy: 01
Job Location: Barguna, Barguna (Barguna Sadar)
Employment Status: Contractual
Educational Requirements:
∎ MBA in Accounting/Finance or Masters Degree in M.COM
Experience Requirements:
∎ At least 3 year(s)
Job Responsibilities:
∎ Checking bill/voucher and preparation all type of voucher i.e Debit voucher, Credit voucher, Journal voucher, adjustment voucher and make entry into cash book ledger etc. on daily basis.
∎ Assist internal and external audit and support to response audit observation if any;
∎ Prepare fund request for the projects/Institutions/organization;
∎ Prepare monthly and quarterly financial report incorporate from project office.
∎ To know the project Guidelines, compliance issues, Govt. VAT & Tax rules and implement it properly.
∎ Support in procurement of goods and services including the following actions.
∎ Prepare/Review financial reports from the project and give feedback as deemed
∎ necessary;
∎ Review expenditure of project and Institutions and budget compliance;
∎ Keep the accounts and financial management transparent for all concerned;
∎ Prepare monthly financial statement, bank reconciliation statement and others financial related statement as per requirements;
∎ Time to time visit and provide technical support to Upazila projects office admin and accounts officer.
∎ Prepare financial and administrative monitoring report;
∎ Collect source documents from respective staff in preparing vouchers as well as other financial reports.
∎ Keep the cheque book and financial papers in a safe custody.
∎ Maintain and handle the Project advance to staff following the organizational policy.
∎ Adjust the advance with in the cutoff date.
∎ Ensure all monthly payment timely following the organizational policy;
∎ Maintain petty cash and make its adjustment following the organizational policy;
∎ Keep all financial books and records updated for the annual audit of organization's accounts;
∎ Ensuring donor policy and own organizational policy;
∎ Admin related tasks:
∎ All logistic requirement are provided within time established and agreed schedule as per requirements.
∎ To ensure all kind of procurement following Organizational policy & procedure
∎ To ensure office maintenance
∎ To ensure office cleaning & safety security materials in place
∎ Follow-up procurement process in project area as well as institutions and give feedback if necessary;
∎ To ensure suppliers invited to quote deal with the goods and services requested for.
∎ To conduct tender processes in accordance with SAP-BD procurement procedures.
∎ To coordinate sample analysis and Comparative bids analysis of offers received from suppliers.
∎ To ensure vendor enlistment on time and prepare service contract
∎ Ensure value for money when purchasing goods.
∎ Ensure goods and services are purchased as per the following guidelines:
∎ Ensure value for money when purchasing goods.
∎ To ensure proper sequence in Tendering processes and keep organized records for all tender proceedings.
∎ Ensure goods and services are purchased as per the following guidelines:
Additional Requirements:
∎ Age at most 40 years
∎ At least 3 years' experience in Admin and Accounts Sector. Handling Account Software TALLY will get preference
Salary:
∎ Gross Taka 30,000 per month (and two festival bonus per year as per policy of the organization)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 9 Dec 2023
Company Information:
∎ 26 Nov 2023
∎ South Asia Partnership-Bangladesh
Category: Accounting/Finance
: Applying Instruction: Interested Bangladeshi nationals meeting the criteria are requested to send application along with a cover letter, detail curriculum vitae, one copy recent passport size photograph, copy of national ID and copy of all academic and experience certificates by December 09, 2023 to: Assistant Director, HR, Training & Admin, SAP-Bangladesh, House # 63, Block-'Ka', Mohammadpur Housing, Pisciculture & Farming Cooperative Society Ltd., Shyamoli, Mohammadpur, Dhaka-1207. Please mark the position and Project name on cover page/envelope. No TA/DA will be allowed for participating in the interview.
