Assistant Executive - Admin (Sailor)

Job Description

Title: Assistant Executive - Admin (Sailor)

Company Name: Epyllion Group

Vacancy: 01

Age: At least 23 years

Job Location: Dhaka (Mirpur)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): Retail Store, Garments, Textile, Group of Companies

• Graduation in any discipline.
• Bachelor`s degree in Business Administration (BBA) will get preference.

• At least 2 years
• The applicants should have experience in the following business area(s): Retail Store, Garments, Textile, Group of Companies

• Age At least 23 years

Strategic Admin Work: 

• Analyze monthly vehicle and operational costs against budget.
• Track and report other operational costs like cleaning and security.
• Propose cost-saving initiatives to relevant administrative personnel.
• Assist in annual budget preparation for administrative expenses. (Vehicle Cost, Fuel Cost etc.)

Fleet Management: 

• Oversee all company vehicles and drivers.
• Driver Recruitment align with corporate Admin team
• Repair & Maintenance all vehicle aligns with corporate admin.
• Vehicle Route Plan
• Develop efficient plans for additional vehicle support to employees
• Verify and process transport bills for management approval.
• Handle local PR for unforeseen situations. 

Security Management: 

• Organize security duty rosters and manage leave schedules.
• Lead recruitment efforts for security personnel.
• CCTV monitoring both outlet, Factory & Corporate, internal investigation for incidental case & report to management.
• Plan wise physical outlet visit for checking admin issue.

 Vendor Management: 

• Onboard and assess potential vendors (e.g., cleaning, security, transport).
• Cultivate and manage strong relationships with vendors to ensure service satisfaction.
• Ensure punctual attendance of cleaners and security guards at all outlets. 

 PR Management: 

• Foster positive relationships with government and other organizations.
• Maintain good rapport with local public relations.
• Facilitate and oversee local worker engagements.  

Housekeeping Management: 

• Supervise factory housekeeping activities and floor cleanliness.
• Time to time floor monitoring.
• Ensure Factory & PMC floor net & clean in every corner.
• Ensuring health & hygienic environment in factory Premises.
• Implement safety protocols for staff and workplace.
• Manage waste and scrap disposal efficiently.  

Documentation & Reporting:

• Renew and manage all necessary licenses and office documentation.
• Maintain incident reports and share with management monthly.
• Prepare monthly attendance sheet (Outlet & Factory Cleaner, Security, Driver) and forward to payroll for preparing the salary.
• Maintain employee leave register & duty roster (Outlet & Factory Cleaner, Security & Driver)
• Safeguard non-management employee files with confidentiality.
• Process vendor bills promptly for payment.
• Time To Time report to the Management

• Mobile bill,Gratuity,Insurance
• Lunch Facilities: Partially Subsidize
• Salary Review: Half Yearly
• Festival Bonus: 2