Assistant Director (Transport Section)

Job Description

Title: Assistant Director (Transport Section)

Company Name: Eastern University

Vacancy: 01

Age: At least 25 years

Job Location: Dhaka (Ashulia)

Salary: Tk. 31000 - 35000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): University, Automobile

• Diploma in Automobile

• 3 to 5 years
• The applicants should have experience in the following business area(s): University, Automobile

• Age At least 25 years
• Only Male

• 5-7 years of experience in administration, fleet management, or logistics in a reputable organization.

• Experience in managing transport staff, including both technical and non-technical personnel.

• Experience in vehicle repair and maintenance, including light, medium, and heavy vehicles.

• Familiarity with managing budgets and financial records in transport or logistics departments.

• Strong communication skills and the ability to coordinate with multiple departments and stakeholders.

• Ability to handle crisis situations and make quick decisions.

• Experience developing innovative solutions to problems.

• Proficiency in managing financial records and preparing detailed reports.

• Knowledge of BRTA regulations and vehicle documentation processes.

• Willingness to work beyond regular hours, including nights, holidays, and emergencies.

• A collaborative mindset, able to work effectively across departments. 

We are looking for a dynamic and self-driven professional for our Transport Section as Assistant Director (Transport Section). A Diploma in Automobile Engineering or a related professional qualification in Logistics Management or Fleet Management.

Responsibilities: 

Daily Transport Management:

• Oversee daily transportation services from various approved routes for students, faculty, and officials to the Ashulia campus.
• Maintain communication with bus suppliers, drivers, and helpers to ensure smooth service.
• Address transport-related issues in coordination with university stakeholders, including Deans, Department Chairs, and Program Office officials.

Vehicle Maintenance & Fleet Management:

• Manage the distribution, maintenance, and repair of all university vehicles.
• Ensure preventive and breakdown maintenance is carried out on time.
• Oversee inventory of spare parts, fuel, lubricants, and other vehicle supplies, and ensure timely requisition.
• Regularly verify the condition of all vehicles and prepare maintenance reports.
• Handle third-party rental vehicles, including vehicle hiring negotiations and quotations.

Financial Management:

• Ensure proper utilization of funds allocated to the Transport Section and manage accounts related to vehicle maintenance, fuel consumption, and repairs.
• Prepare and verify bills for third-party vehicle rentals.Oversee procurement for the Transport Section, ensuring proper fund management for all purchases.  

Reporting & Record Keeping:

• Prepare monthly and periodical reports on fleet management, including fuel efficiency, overtime (OT) reports, and vehicle registration/renewals.
• Maintain accurate records for all transport-related documents, including Tax Tokens, Fitness Certificates, and BRTA compliance records.
• Report regularly to university authorities about the status of the transport section.

Staff Management:

• Allocate tasks to transport staff, ensuring smooth operations and proper rotation of work assignments.
• Develop staff through training and ensure a safe and secure work environment for the transport team.

Liaison & Compliance:

• Maintain strong relationships with BRTA, local police, and government agencies to ensure legal compliance in transport operations.
• Monitor the renewal of vehicle-related documentation and ensure compliance with BRTA and other regulatory bodies.

Service Improvement:

• Continuously work on route optimization and other initiatives to improve transport services for students, staff, and faculty.
• Implement innovative solutions to prevent or resolve transport-related problems.
• Coordinate vehicle support for university events such as Convocation, Fresher's Reception, etc.

Emergency Response:

• Be prepared to work beyond regular office hours, including weekends and holidays, and respond to emergencies or incidents whenever required.

Other Duties:

• Perform any additional tasks or responsibilities as assigned by university authorities.

• Mobile bill,Medical allowance,Provident fund,Insurance
• Festival Bonus: 2

• Stable and long term job opportunity

• Free in-house medical and Psychosocial counseling service

• Flexible, friendly and good working environment

• Challenging development work & Opportunity of skill improvement