Assistant Officer- Procurement

Job Description

Title: Assistant Officer- Procurement

Company Name: Southeast University

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: --

Experience:

Published: 2026-03-15

Application Deadline: 2026-03-31

Education:

• Masters

• Candidates with 3rd division/class or CGPA less than 2.75 in any examination need not apply.

• Computer literacy and proficiency in English, both oral and written are essential for the position.

• 01 year experience in relevant fields is preferable.

• Hardworking, honest, energetic and innovative.

• Have creativity, integrity, initiatives and imagination.

• Prepared to accept challenges and work under pressure.

• Have the ability to meet tight deadlines.

·         Support the procurement and contracting processes to ensure the efficient implementation of program grants; and provide coordination of the procurement process. 

·         Ensure the maintenance of all supporting documentation and requisite authorizations in accordance with rules and regulations throughout the procurement process, including Purchase Requisition Forms (PR), Purchase Orders, work orders, preparing comparative statement and all bills against work order.

·         Provide timely, consistent, and quality support services to different departments which include logistics services like class room furniture’s, A/C, rostrums, white boards etc. and related procurement activities.

·         Ensure that the procurements made all properly documented and are in accordance with any contracting arrangements in place; vouchers for payments and other supportive documents should be filled and shared with the procurement unit.

·         Cash purchase of different items

·         Preparing adjustments of cash purchase

·         Maintaining Petty Cash (small purchases, conveyance/refreshment bill to relevant purposes)

·         Preparing Financial Approval Note, Cash Note & Comparative Statement (CS)

·         Specify purchase requirements, conduct appraisals and confirm terms of agreement with selected suppliers; send it to the authority to ensure authorization by relevant authorities.

·         Raising Purchase Requisition (PR) related to procurement

·         Maintain liaison with all suppliers, offices and other departments.

·         Ensured timely delivery of goods from suppliers and maintain liaisons with central store.

·         Assist in Disposal of old/waste items.

·         Assist vendors to approve their Sample from competent authority before final production

·         To help in arranging different types of events (student orientation/ Convocation / workshop/ cultural function/Special meeting/Games event etc.)

·         Giving information about schedule and schedule issuing to interested parties

·         Monitor Repair and maintenance of photocopy machine and Multimedia Projector

·         Supervising logistics team on daily basis.

·         Prepare Request for Quotation (RFQ)

·         All Civil and renovation works monitoring

·         Maintain Liaison with all suppliers, Offices and other departments.

·         Receive delivered goods from suppliers, offices and maintain liaisons with central store

·         Maintain office furniture and other fixtures.

·         Vendor list updated daily basis

·         Prepare Work Order/ Purchase Order

·         Market visit, Quotation Collect, Market verification

·         Bill checking and Processing

·         Answer queries by employees and suppliers

·         Organize and maintain filing systems, both electronic and physical.

·         Price negotiation with vendors/ arrange negotiation meeting.

Any other duties and responsibilities assigned by University Management from time to time

Southeast University offers attractive compensation package including two Festival Bonuses, Contributory Provident Fund, Gratuity, Leave Encashment, Group Life & Hospitalization Insurance, Medical services etc.