Assistant Secretary

Job Description

Title: Assistant Secretary

Company Name: Institute of Applied Health Sciences (IAHS) USTC Complex, Foy’s Lake, Khulshi, Chattogram

Vacancy: 01

Age: Na

Job Location: Chattogram

Salary: Negotiable

Experience:

• At least 5 years

• MBA/Post-Graduation in any discipline.

• Experience in related fields (Preferably Medical College Administration).

• At least 5 years

• Should have strong communication skills in English and Bengali (Oral and written)

• Should have negotiation skills;

• Should have proficiency in Microsoft office and excellence in IT;

• Should have pleasant personality, honest, hardworking;

• Ability to work well under strict deadlines;

• Smart, Energetic and Experienced Persons are invited to apply for the position of Medical College administration.

Job Responsibilities

• Assisting in planning and executing all secretarial duties as directed by the authority;

• Accomplishing the administrative works of IAHS as instructed by the authority;

• Adopting the prevailing policies, procedures; and giving necessary support to formulate proper policies according to the goal and objectives of the institution;

• Ensuring support to make recommendations to the Governing Body of IAHS;

• Ensuring support to the authority for scheduling appointments and meetings, including both internal meetings;

• Following up and reporting the development and implementation of short-term and long-term goals and plans;

• Transmitting directives or assignments to staff on behalf of the authority;

• Answering and screening calls/correspondence related to sensitive and confidential matters and determining appropriate action to be taken;

• Making draft presentations, talking points, executive briefings and situational reports on current initiatives or new policy, program, or system implementation;

• Supporting the superior in any complex and confidential administrative matters in assigned areas;

• Ensuring the proper communications with the Press and Public Relations on behalf of the institution;

• Ensuring and supervising the MBBS admission procedure  as per direction of the authority;

• Assisting the Principal/Secretary/Deputy Secretary for smooth communications with CMU, BM&DC, DG Health, DGME, Ministry, Controller of Exams office CMU, Dean Office CMC, etc on behalf of the institution;

• Assisting the Principal/Secretary/Deputy Secretary for the inspections of regulatory bodies, eg CMU, BM&DC, DGME, DG Health, Ministry, etc;

• Assisting Principal, Management and Head of the departments in the academic and administrative functions.