Job Description
Title: Administration & Logistics Officer
Company Name: SEBA Limited
Vacancy: 1
Age: at most 35 years
Location: Dhaka
Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):Consulting Firms, Agro based firms (incl. Agro Processing/Seed/GM)
Published: 16 Feb 2025
Education:
∎ Bachelor of Business Administration (BBA)
Requirements:
Additional Requirements:
∎ Age at most 35 years
∎ Required Qualifications
∎ University degree in relevant specialisation and qualification in business administration desirable (equivalent of BBA)
∎ Required Professional Experience and competence
∎ A minimum of 3 years of professional experience in administrative and logistical management or a comparable role in donor-funded projects.
∎ Exceptional problem-solving and troubleshooting skills.
∎ A highly positive and can-do attitude.
∎ Proactive and energetic.
∎ Strong teamwork skills and supportive attitude towards program staff.
∎ Skilled in event planning, organizing, and coordination.
∎ Proficiency in English with high speaking ability.
∎ Proficiency in ITC technologies (software, phone, fax, email, internet) and computer applications (e.g., MS Office, logistics applications).
∎ Comprehensive understanding of management and administration.
∎ Willingness to upgrade skills as required by tasks, with corresponding measures agreed upon with management.
∎ Ability to multitask and work effectively in a culturally and politically sensitive operational context.
∎ Maximum age of 35 years.
Responsibilities & Context:
∎ To ensure administrative and logistical procedures and arrangements are in-line and comply with applicable administrative rules and regulations.
∎ To provide concerned team with efficient and effective administrative and logistics services.
∎ To support coordination of interaction with service providers and other stakeholders related to the events to be implemented.
∎ To support in preparation of budgets, financial documents and reports.
∎ To deliver administrative services to concerned assignment.
∎ To coordinate with internal and external stakeholders on the mode of service delivery and support.
∎ To maintain a document filing system in reference to filing rules and regulations.
∎ To assist in the management of confidential files, specifically in the areas of personnel.
∎ To support organizing and managing events and meetings.· To support the processes of grant administration, including documentation, and filing.
∎ To support in liaison with partner and external stakeholder correspondence, and communication etc. based on requirements.
∎ To ensure the concerned team and supervisors are supported in their daily activities of attending meetings and field trips through effective use of drivers and project vehicles.
∎ To update holidays, sick leave, settlement, advances etc. of staff.
∎ To purchase office equipment and supplies within set value limits.
∎ To procure materials and equipment locally, monitor markets, issue invitations to tender and process orders in accordance with applicable regulations, handle quotations etc.
∎ To enter and maintain data relevant for procurement and tenders.
∎ To establish and maintain a database of all external service providers, for materials, equipment, and services.
∎ To organise availability and distribution of office supplies.
∎ To accept goods and ensure that the receipt is documented and goods received are checked appropriately.
∎ To check goods invoices, goods inwards receipts and other (delivery) papers and payment instruction.
∎ To notify delivery location and time.
∎ To document and file properly completed orders.
∎ To inform on time about the status of procurement, particularly in the event of delays.
∎ To report damage to concerned staff, organise and monitor the service and repair of office equipment.
∎ To support the planning and preparation of events, meetings, workshops, training programmes, and capacity development initiatives etc.
∎ To support in the liaison with suppliers and service providers and stakeholders.
∎ To support concerned staff with the elaboration of documents for events including agendas, invitations etc.
∎ To support with the running of events including tracking invites and responses, and support any and all communication and documentation sharing.
∎ To arrange accommodation, transportation including air ticket for concerned staff.
∎ Company Description
∎ SEBA Limited is a leading development management consulting company with multidisciplinary expertise and years of experience in serving a wide range of clients in the development, public and private sectors. SEBA Limited will hire an Administration and Logistics Officer for one of its ongoing donor funded project.
∎ Responsibilities of Administration and Logistics Officer
∎ The Administration and Logistics Officer is responsible for the following.
∎ Administrative Tasks
∎ Logistical Tasks
∎ Duration
∎ Up to 25 months.
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Dhaka
Read Before Apply: Application Process
If you are a motivated and enthusiastic individual with a passion for administrative and logistical tasks, then we encourage you to apply by sending your CV through email to [email protected] . The deadline is 25 February 2025, however, we advise you to apply earlier as the CVs will be reviewed on a rolling basis.
Company Information:
∎ SEBA Limited
∎ LR Villa, Flat – 5B1 (5th Floor), House 09, Road 113, Gulshan-2, Dhaka-1212
∎ https://www.sebalimited.com/
Address::
∎ LR Villa, Flat – 5B1 (5th Floor), House 09, Road 113, Gulshan-2, Dhaka-1212
∎ https://www.sebalimited.com/
Application Deadline: 25 Feb 2025
Category: NGO/Development
