Administration & Finance Manager
Job Description
Title: Administration & Finance Manager
Company Name: HEKS/EPER
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Master's in Accounting, Finance or a related field
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Starting date 1st July 2020
∎ Contract duration Core position
∎ Contract type Full time
∎ Reports to Field Coordinator-Cox`s Bazar
∎ Coordinates with Program Managers, Officers, Coordinators, HEKS Partners.
∎ Direct line manager of Administration and Finance Officer
Job Responsibilities:
∎ The Administration and Finance Manager (AFM) will develop and design financial tools for the base i.e. budget template, multi-currency budget follow up (BFU), etc. and orient other team members.
∎ Upon request of Field Coordinator (FC), working on the new project proposals development with the base Program Managers (PM) and providing relevant information to the structural costs of the base.
∎ Lead the budget update process in coordination with base managers and submit to Field Coordinator for final review.
∎ Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc.) and keeping the Field Coordinator informed.
∎ Implementing the base Cash Management procedures respecting HEKS/EPER policies.
∎ Ensure the availability and safe keeping of the necessary cash and authorising and making payment for purchases.
∎ Collecting and compiling monthly cash forecast of the base.
∎ Upon request analysing the choice of banking establishments, ensuring good relationship, following the opening and closing of accounts and the adding of signatories according to HEKS procedures.
∎ The AFM is responsible to ensure that the base accounting procedures are validated by the HEKS Field Financial and Administrative Guidelines (FFAG).
∎ The AFM will also ensure the comprehensiveness and precision of entries and the correct budgetary allocation, correctness of cash stocks and bank accounts, timely forwarding of accounting information to the FC.
∎ Providing information pertinent to the correct budgetary charging of expenses and monitoring budget entries, checking entries and verifying physical cash count.
∎ Archiving accounting supporting documents in accordance with HEKS procedures
∎ Represent HEKS in different forum as per FC request and liaisons with relevant stakeholders i.e. government authorities, UN and NGOs.
∎ Leading administrative support for the base team. This also includes organising logistics for visitors, travel arrangement, meetings, conferences and other special events.
∎ Leading the contracts development (preparation, verification) engaged by HEKS/EPER with third parties.
∎ Assisting procurement, supply according to HEKS/EPER policy in liaison with administration officer and logistics assistant.
∎ Leading administrative formalities with authorities i.e. Renewing work permit, Visa and security clearance of expatriate employees, VAT & TAX, etc.
∎ Ensure job announcement, supervise appointments with candidates and recruitment tests organization, participate in recruitment interviews according to HEKS procedure.
∎ Check and send interviews grids, final selection sheet and recommendation to the Field Coordinator for final approval.
∎ Ensure timely staff salary transfer to through banking system.
∎ Supervise the preparation of new employees' contract, personal file, collecting all information and documents needed according to HEKS procedures.
∎ Organize formal induction of newly recruited staff and briefing plan for key staffs and follow end of probationary period and alert FC and respective line manager on time.
∎ Ensure timely performance appraisals, support other managers to do the yearly performance appraisals for their team members.
∎ Ensure use of HEKS Bangladesh staff regulation for leave management, sanction process, etc.
∎ Together with FC, asses and consult other partners to ensure security situation of planned locations is calms; Ensure risk assessment and share security information.
∎ Responsible to put in place appropriate security and prevention measured during any distribution and implementation of project activities.
∎ Assist team members to produce timely incident report to the line manager and advice the FC on taking corrective measures, if needed.
Additional Requirements:
∎ Working experience in Emergency context is a plus.
∎ Experience in cash based, double-accounting entries, multi-currency and cost centre allocation accounting is a must.
∎ Good knowledge of financial management, Bangladesh labour law in humanitarian contexts.
∎ Excellent computer skills.
∎ Fluent in English & Bengali (written, spoken and reading) and Chittagonian local dialect is a plus.
∎ Willingness to accept frequent field visits.
∎ Strong attitude to take initiative, work autonomously and achieve results effectively.
∎ Flexibility and Stress-management, respect of HEKS/EPER mission and values.
Salary: Tk. 150544 (Monthly)
Application Deadline: June 10, 2020
Company Information:
∎ HEKS/EPER
∎ Business : International NGO
Category: Accounting/Finance
Deadline Expired on 10th Jun 2020
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