Admin Officer.

Job Description

Title: Admin Officer.

Company Name: The Bangladesh Red Crescent Society

Vacancy: 1

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Equivalent to a Bachelor's degree from any university with major in public administration, business administration, or a related field (master's preferable).

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Reportable to : DD & In-Charge MRRO.
∎ Duration of contract : Initially upto 31 December 2020 (with possibility of extension).
∎ Age Limit : 35 years (age limit will be relaxed in case of potential candidate).
∎ Duty station : MRRO, Cox`s Bazar.
∎ Purpose: Under the direct supervision and management of In-Charge, the Admin Officer will be responsible for overall administrative activities of Myanmar Refugee Relief Operation (MRRO) project of BDRCS. The position will work closely with project management team both NHQ and Cox`s Bazar and will maintain strong coordination with Admin & HR and DR department of BDRCS and as well as Program Management of UNHCR.

Job Responsibilities:
∎ Ensure necessary administrative and logistical support to project team and perform day to day administration of project activities and for the facilitation of the exchange of information between related stakeholders in the project implementation process.
∎ Perform various purchasing functions; review and/or prepare bid packages for equipment or supplies; oversee the approval of all departmental purchase orders with the existing financial and procurement policy of BDRCS.
∎ Prepare complex bids and specifications.
∎ To manages, supervises and coordinates the activities and operations of the Administrative division within an assigned department including purchasing, budgeting, accounting and staff personnel files,
∎ Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within organizational policy, appropriate service and staffing levels.
∎ Perform a variety of personnel administration functions; review employee evaluations; ensure accuracy and completeness; review formal documents including reprimands, suspensions, and terminations.
∎ Maintain manual file systems, diaries, appointment systems, scheduling and arranging meetings on daily and weekly and monthly basis.
∎ Produce a range of documents including letters/emails and presentations to a good standard by the required deadline
∎ Oversee and participate in the development and administration of the annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
∎ Serve as the liaison for the assigned department with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
∎ Creating and updating the national and international staff contact lists (telephone, mobile, e-mail and address lists) as required.
∎ Perform any other duties as instructed by the line manager.

Additional Requirements:
∎ At least 3 years working experience in the field of administrative work management preferably in development /humanitarian sector.
∎ Excellent communication skills in English and Bengali
∎ Self-supporting in computers (MS Word, Excel, Access; PowerPoint;
∎ Knowledge and understanding of RCRC Movement, results-based project management
∎ Competencies in communication, professional mastery, analytical skills, teamwork, ability to think strategically and able to influence, communicate, cooperate and negotiate with wide range of people and organizations.
∎ Personal Qualities:
∎ Strong organizational skills, methodological and logical approach to tasks and problem solving.
∎ Good presentation, facilitation and note-taking skills.
∎ Ability to organize, analyze and synthesize large amounts of information.
∎ Demonstrated ability to promote collaboration.
∎ Sound knowledge of Microsoft Office applications.
∎ Lateral relationships
∎ Establish and ensure effective working relationships with in country delegates/staff;
∎ Ensure effective working relationships with Federation, BDRCS, ICRC counterparts and leadership.

Salary:
∎ Upto BDT. 65000/- (With other admissible benefit as per Organization/ project policy)

Application Deadline: May 30, 2020

Company Information:
∎ The Bangladesh Red Crescent Society

Category: NGO/Development