Admin Executive

Job Description

Title: Admin Executive

Company Name: Beautyology

Vacancy: 2

Age: 18 to 28 years

Job Location: Dhaka (Mohammadpur)

Salary: Negotiable

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): E-commerce, F-commerce

• Bachelor of Business Administration (BBA)

• 1 to 3 years
• The applicants should have experience in the following business area(s): E-commerce, F-commerce

• Age 18 to 28 years
• Only Male

• 1–3 years of relevant experience in administration or operations, preferably in e-commerce, retail, skincare, or FMCG sectors.

• Strong understanding of general administration, logistics coordination, and vendor management.

• Excellent communication, negotiation, and interpersonal skills.

• Proficiency in MS Office, Google Workspace, and basic ERP tools.

• Ability to multitask, maintain deadlines, and handle multiple priorities in a dynamic environment. 

Key Responsibilities

Office & Facility Management

• Oversee daily office operations including maintenance, housekeeping, and utilities.

• Ensure smooth operation of office equipment, IT coordination, and security systems.

• Maintain an organized workspace that supports a productive and professional environment.

Procurement & Vendor Coordination

• Collect quotations, prepare purchase requisitions, and support procurement processes.

• Coordinate with vendors, service providers, and logistics partners for timely deliveries and quality assurance.

• Manage vendor databases and evaluate service performance.

Documentation & Compliance

• Maintain up-to-date records of bills, contracts, licenses, insurance, and company assets.

• Support renewal and compliance for trade license, fire license, and other regulatory requirements.

• Handle all incoming and outgoing correspondence and ensure proper filing systems.

Operational & Logistical Support

• Coordinate warehouse administrative activities including delivery scheduling, inventory documentation, and courier tracking.

• Provide administrative assistance for meetings, events, training sessions, and staff activities.

• Work closely with HR and Finance teams for attendance, asset allocation, and utility bill processing.

Additional Functional Responsibilities

• Assist in preparing administrative reports and cost summaries for management.

• Ensure health, safety, and hygiene standards across office and warehouse areas.

• Continuously identify opportunities for process improvement and efficiency enhancement.