Admin, Accounts and Finance Officer

Job Description

Title: Admin, Accounts and Finance Officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 01

Age: at most 45 years

Location: Satkhira

Minimum Salary: Tk. 40000 (Monthly)

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 4 Dec 2024

Education:

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ At least 3 years’ practical experience as an Accountant or financial management of donor funded project in NGO/INGO
∎ Having working knowledge on financial management of donor funds, GAAP, VAT, Tax & donor compliance specially for Muslim Aid compliance requirements.
∎ Skilled in budget preparation, budget monitoring and procurement.
∎ Have administrative skills, ability to work in a team, participatory planning and good interpersonal skill
∎ Proficiency in computer, Microsoft Office programs (Word, Excel, Power point) and email communication are essential.
∎ At least 3 years’ practical experience as an Accountant or financial management of donor funded project in NGO/INGO
∎ Having working knowledge on financial management of donor funds, GAAP, VAT, Tax & donor compliance specially for Muslim Aid compliance requirements.
∎ Skilled in budget preparation, budget monitoring and procurement.
∎ Have administrative skills, ability to work in a team, participatory planning and good interpersonal skill
∎ Proficiency in computer, Microsoft Office programs (Word, Excel, Power point) and email communication are essential.

Responsibilities & Context:
∎ Prepare monthly and quarterly financial plan following annual approved budget under the guidance of Project Coordinator
∎ Carryout responsibilities of day-to-day financial management and maintain daily transactions’ books of accounts.
∎ Ensure timely deposit of VAT, Tax to the government Treasury.
∎ Prepare financial plan/projection of the project and submit cash call/requisition to donor.
∎ Follow IAS and BAS Accounting systems in project accounts operation.
∎ Follow updated VAT, Tax/Revenue, and other applicable compliance according to Bangladesh government law.
∎ Ensure that purchases/procurements have been processed following policy and compliances properly, before payment.
∎ Formally or informally orient the project team colleagues on financial policy, norms, mandatories, and compliances for quality financial management.
∎ Independently prepare all kinds of financial reports of the project and submit them to the donor through proper channels.
∎ Timely prepare VAT and tax reports and submit them to ESDO as well as the donor.
∎ Prepare on-demand financial reports as required by the employer management of ESDO.
∎ Independently face internal and external audit
∎ Prepare draft of Management response upon Audit observation and submit to organizational management through immediate supervisor
∎ Maintain personal file of the project staffs, leave, sick and other registers.
∎ Preserve all documents related to project financial issues including-Bill-voucher, cash-ledger books, files, register, reports and other documents
∎ Maintain store and stocks of different goods under the project.
∎ Preserve master copies of different form, format, and template, proforma regarding financial management.
∎ Maintain Asset/inventory Registers and update the same regularly following organizational policy
∎ Safeguarding of petty cash, Bank cheque books, audit report and other valuable documents of the project
∎ Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ Safeguarding of copies of additional keys of motorcycles, password/ PIN numbers of different equipment’s (mainly computer, printer etc.) related to guarantee condition.
∎ Maintain confidentiality of related information of the project.
∎ Keep regular coordination with other staff members of the project regarding programmatic, financial, and human resource management issues.
∎ Periodical project activity visit for expenditure verification and monitoring.
∎ Participate in staff coordination meeting, share budget and financial plan, progress, backlogs, and plan accordingly in team.
∎ Regular coordination with project team, organizational higher management and donor.
∎ Provide necessary support to the project team in event management and other issues as and when necessary.
∎ Carryout any other responsibilities given by the project donor or organizational management related to the job.
∎ ESDO Management may revise the job description as and when feel necessary to do so.
∎ ESDO was established in 1988 with the aim of supporting poor and marginalized people affected by the devastating flood and gradually moving towards achieving a broader vision of achieving sustainable, secured, and resilient livelihoods for these poor and marginalized people through improving their overall sustainable development. For the last more than three and a half decades of its development journey, ESDO has set an outstanding example of a sustainable development model for the underprivileged communities of Bangladesh. ESDO has been working in the country's primarily unserved and underserved locations, nurturing a community-focused participatory approach and people's ownership. Consequently, the ESDO's working area has already established an enabling environment. We have made notable achievements in livelihood improvement, food security and nutrition, education, women's empowerment, health, the promotion of children's rights, adolescent and youth engagement, and the rights of ethnic minorities. During this long span, we have adapted to the changing situation and provided the most time-bound effective services, especially to the poor and disadvantaged people. Considering the government's development policies, we are currently implementing a considerable number of projects and programs, including a microfinance program, through a community-focused and people-centered approach to accomplish the government's development agenda and the Sustainable Development Goals (SDGs) of the UN as a whole. One of the most dynamic organizations, ESDO, is expanding its development interventions across 408 upazilas under 53 districts of Bangladesh, thereby reaching over 15 million impoverished and vulnerable individuals.
∎ As partnership with Muslim Aid Bangladesh, ESDO will implement the “Inclusive Community Resilience to Disaster and Climate Vulnerabilities (ICRDCV)” Project in Sathkhira District. ESDO is inviting applications from interested qualified candidates for the position.
∎ Job Responsibilities
∎ Prepare monthly and quarterly financial plan following annual approved budget under the guidance of Project Coordinator
∎ Carryout responsibilities of day-to-day financial management and maintain daily transactions’ books of accounts.
∎ Ensure timely deposit of VAT, Tax to the government Treasury.
∎ Prepare financial plan/projection of the project and submit cash call/requisition to donor.
∎ Follow IAS and BAS Accounting systems in project accounts operation.
∎ Follow updated VAT, Tax/Revenue, and other applicable compliance according to Bangladesh government law.
∎ Ensure that purchases/procurements have been processed following policy and compliances properly, before payment.
∎ Formally or informally orient the project team colleagues on financial policy, norms, mandatories, and compliances for quality financial management.
∎ Independently prepare all kinds of financial reports of the project and submit them to the donor through proper channels.
∎ Timely prepare VAT and tax reports and submit them to ESDO as well as the donor.
∎ Prepare on-demand financial reports as required by the employer management of ESDO.
∎ Independently face internal and external audit
∎ Prepare draft of Management response upon Audit observation and submit to organizational management through immediate supervisor
∎ Maintain personal file of the project staffs, leave, sick and other registers.
∎ Preserve all documents related to project financial issues including-Bill-voucher, cash-ledger books, files, register, reports and other documents
∎ Maintain store and stocks of different goods under the project.
∎ Preserve master copies of different form, format, and template, proforma regarding financial management.
∎ Maintain Asset/inventory Registers and update the same regularly following organizational policy
∎ Safeguarding of petty cash, Bank cheque books, audit report and other valuable documents of the project
∎ Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ Safeguarding of copies of additional keys of motorcycles, password/ PIN numbers of different equipment’s (mainly computer, printer etc.) related to guarantee condition.
∎ Maintain confidentiality of related information of the project.
∎ Keep regular coordination with other staff members of the project regarding programmatic, financial, and human resource management issues.
∎ Periodical project activity visit for expenditure verification and monitoring.
∎ Participate in staff coordination meeting, share budget and financial plan, progress, backlogs, and plan accordingly in team.
∎ Regular coordination with project team, organizational higher management and donor.
∎ Provide necessary support to the project team in event management and other issues as and when necessary.
∎ Carryout any other responsibilities given by the project donor or organizational management related to the job.
∎ ESDO Management may revise the job description as and when feel necessary to do so.

Compensation & Other Benefits:
∎ As per project allocation

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Satkhira

Read Before Apply:

• ESDO does not tolerate any child & youth abuse. So, if you have any history of child & youth abuse in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

• ESDO does not tolerate any Safeguarding abuse. So if you have any history of gender abuse in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

• ESDO does not tolerate any kind of extremism/terrorism. So if you have any history of extremism/terrorism in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

• ESDO does not tolerate any corruption. So if you have any history of corruption in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

• ESDO has a Safeguarding & PSEAH policy to protect its employees and beneficiaries and any kind of discrimination, harassment, and abuse falls under ESDO “ZERO TOLERANCE” Policy. All employees are expected to abide by the PSEAH, Child Protection, Safeguarding, and Gender policy of ESDO.

Apply URL::

Apply Procedure:

Hard Copy:
∎ Interested candidates are requested to submit their resume with cover letter along with recent Passport size Photo, photocopy of all academic and experience certificates, NID card /Citizenship certificate including two references. Applications should reach within 10/12/2024 by post or Currier or hand to hand delivery to: Head of HR, ESDO, Collegepara (Gobindanagar), Thakurgaon-5100, Bangladesh or apply online through ESDO career portal https://career.esdo.net.bd/
∎ Only shortlisted applicants will be contacted and called for interview.
∎ Women are especially encouraged to apply.
∎ Equal opportunity, promoting women & children rights is mandate of ESDO.

Company Information:
∎ Eco-Social Development Organization (ESDO)
∎ Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh

Address::
∎ Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh

Application Deadline: 10 Dec 2024

Category: NGO/Development