Accounts and Administrative Officer
Job Description
Title: Accounts and Administrative Officer
Company Name: Eco-Social Development Organization (ESDO)
Vacancy: 01
Job Location: Lalmonirhat (Hatibandha), Nilphamari (Jaldhaka)
Employment Status: Full-time
Educational Requirements:
∎ Master’s Degree major in accounting with at least 5 years’ experience in Finance & Admin position of an international donor supported project
Experience Requirements:
∎ At least 6 year(s)
Job Context:
∎ Eco-Social Development Organization (ESDO) started its journey in 1988 with a noble vision to stand in solidarity with the poor and marginalized. Being a peoples` centered organization, ESDO envisioned for a society which will be free from inequality and injustice, a society where no child will cry from hunger and no life will be ruined by poverty. Near about three decades of relentless efforts to make this happen, ESDO has embraced new grounds and opened up new horizons to help the disadvantaged and vulnerable people to bring meaningful and lasting changes in their lives. During this long span, ESDO has adapted with the changing situation and provided the most time-bound services especially for the poor and disadvantaged. A community focused and people centered approach has been adapted by ESDO while consideration was given to the national policy and Sustainable Development Goals (SDGs) as its guiding principle. ESDO is one of the most dynamic organizations expanding its development interventions across 273 upazilas under 49 districts of Bangladesh covering over 10 million poor and vulnerable people.
∎ ESDO in Partnership with Plan International Bangladesh is going to implement School Under Tree (An alternative learning programme to continue education of Sponsored Children during COVID) Project in Hatibandha and Jaldhaka Upazila under Lalmonirhat and Nilphamari district, ESDO is seeking to hire the qualified, committed and dedicated person according to the following conditions.
∎ Work station: 3 days at Hatibandha and 3 days at Jaldhaka but base station will be lead office at Jaldhaka.
Job Responsibilities:
∎ The Account and Administrative Officer will be responsible to overall financial and administrative management of the project
∎ Prepare monthly and quarterly financial plan following annual approved budget of the project under the guidance of Project Manager
∎ Carryout responsibilities of day-to-day financial management and maintain daily transactions’ books of accounts
∎ Ensure timely deposit of VAT, Tax to the government Treasury
∎ Prepare Financial plan/projection of the project and submit cash call/requisition to counterpart
∎ Follow IAS and BAS Accounting system in project accounts operation
∎ Follow updated VAT, Tax/Revenue, and other applicable compliance according to Bangladesh government law
∎ Ensure that purchases/procurements have been processed following policy and compliances properly, before payment
∎ Formally or informally orient the project team colleagues on financial policy, norms, mandatories, and compliances for quality financial management
∎ Reporting and Audit
∎ Independently prepare all kinds of financial report of the project and submit to counterpart through proper channel
∎ Prepare on-demand financial report as required by the ESDO Finance management/Plan
∎ Independently face internal and external audit
∎ Prepare draft of Management response upon Audit observation and submit to organizational management through immediate supervisor
∎ Asset Management, Record Keeping and Custodians
∎ Maintain personal file of the project staffs, leave, sick and other registers
∎ Preserve all documents related to project financial issues including-Bill-voucher, cash-ledger books, files, register, reports and other documents
∎ Maintain store and stocks of different goods under the project
∎ Preserve master copies of different form, format, template, proforma regrading financial management of the project issued by the partner
∎ Maintain Asset/inventory Registers and update the same regularly following organizational policy
∎ Safeguarding of petty cash, Bank cheque books, FDR, audit report and other valuable documents of the project
∎ Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ Safeguarding of copies of additional keys of motorcycles, password/PIN numbers of different equipment’s (mainly computer, printer etc.) related to guarantee condition
∎ Maintain confidentiality of related information of the project
∎ Coordination, Linkage and Communication
∎ Keep regular coordination with other staff members of the project regarding programmatic, financial, and human resource management issues
∎ Periodical project activity visit for expenditure verification and monitoring
∎ Participate in staff coordination meeting, share budget and financial plan, progress, backlogs, and plan accordingly to the team
∎ Regular coordination with organizational higher management and Plan
∎ Comply with ESDO and Plan International Bangladesh policies and practices (child protection, HR, gender responsive safeguarding, health and safety, gender, and other procedures.
∎ Reporting to the Project Manager
Additional Requirements:
∎ Age at most 35 years
∎ Both males and females are allowed to apply
∎ Age at most 35 years but flexible for highly relevant experienced candidates
∎ Both males and females are allowed to apply
∎ Must have experience in- procurement, inventory management, independently facing external audit, working under pressure and timely completion of quality deliverables.
∎ Working experience of using Accounting, HR and Inventory management Tally ERP 9 software
∎ Budget and financial planning skill is must
∎ Must have producing financial report independently both in Bengali and English
∎ Must have knowledge and skill in operating different Accounting, HR, and Inventory management Tally ERP 9 software
∎ Skill in MS word, excel, PowerPoint, internet browsing is mandatory
∎ Skill in Accounting, HR and Inventory management Tally ERP 9 software operation
∎ Carryout any other responsibilities given by the project donor or organizational management related to the job
∎ ESDO/Plan Management may revise the job description as and when feel necessary to do so.
Salary: Tk. 29000 - 31200 (Monthly)
Compensation & Other Benefits:
∎ As per project design
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 23 Aug 2021
Company Information:
∎ 16 Aug 2021
∎ Eco-Social Development Organization (ESDO)
∎ Address : Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh
∎ Web : www.esdo.net.bd
Category: NGO/Development
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