Accounts and Admin Officer
Job Description
Title: Accounts and Admin Officer
Company Name: Dhaka Ahsania Mission, Health and WASH Sector
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Master of Business Administration (MBA)
∎ Desirable Masters in Accounting/Finance/ Management. C.A course completed will be advantage.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Dhaka Ahsania Mission (DAM) is a non-government development organization founded in 1958 by Khan Bahadur Ahsanullah, an eminent educationist, reformer and Sufi with the aim of social and spiritual development of entire human community. DAM has been contributing for the betterment of the disadvantaged population through operating 35 institutions and also 8 sectors of development. Health & WASH Sector is one of the core sectors of DAM which has also been operating 9 institutions and 14 donor-funded projects.
∎ DAM Health & WASH Sector is going to recruit a competent and self-motivated individual for the position of Accounts and Admin Officer of WASH Sector. It’s a Dhaka-based position that will act as the key person of finance operations.
Job Responsibilities:
∎ Maintain all financial transactions and check all bill vouchers;
∎ Maintain all the books of accounts;
∎ Maintain all kinds of registers which are related to finance and admin;
∎ Prepare salary sheet and bank advice timely ;
∎ Prepare Financial Reports for donors and organizations along with all types of schedules and Bank Reconciliation on monthly basis ;
∎ Record vendor’s payment;
∎ Reporting and posting the expenditure in the appropriate budget head;
∎ Ensure vat /Tax deduction and deposit to bank, timely update VAT/ Tax schedule;
∎ Close communication with bank ;
∎ Provide necessary assistance to external /internal audit, donor finance team during their visit at project office ;
∎ Support to project team for Procurement planning and budgeting ;
∎ Ensure all accounting and financial activities as per organization and donor policy, rules and regulations;
∎ Prepare Vouchers and ensure that all documents are valid and authorized. Vouchers are reviewed and sequentially preserved;
∎ Keeping records of all important documents and communication by scanning and filing
∎ Voucher posting using Tally software (ERP-9)
∎ Administrative and Logistics Support
∎ Providing administrative support to the project team. This also includes organizing logistics for project, travel arrangements, meetings, conferences and other special events;
∎ Checking asset inventory on a half yearly basis at the sector office and submitting it to the respective persons
∎ Preparing meeting minutes and circulating the same to all meeting participants
∎ Organizing the logistics for meetings with donors, project staff, and others
∎ To be responsible for preserving the training materials/BCC materials available in the sector
∎ Supervising the activities of office helper on day-to-day basis and extending support as and when necessary
∎ Preparing note sheets as per the need of the sector and sending the same to the concerned department/Staff for the follow-up purposes
∎ Documents Scanning & emailing concerned persons of project offices for smooth running activities of projects
∎ HR Support
∎ Processing all leave applications of the sector; Processing and getting approval including maintaining the leave record, both for sector office as well as project offices
∎ Keeping record of staff personal files, staff MIS & database of Dashboard update
∎ Perform all Human Resource related admin tasks; Recruitment process such as circulars, CV short listing, calling for interviews, interview board arrangement, reference checking, getting approval, helping in joining process & staff orientation, and release.
∎ Draft Correspondence letters, office orders & circulars
∎ Maintaining confidentiality of organizational information and documents strictly and sincerely.
∎ To do any other task or assignment which is assigned by higher management.
Additional Requirements:
∎ Age at most 45 years
∎ Willingness to accept frequent field visits.
∎ At least 5 years of experience in relevant fields.
∎ Ability to work independently and in a team.
∎ Strong organizational and financial management skills
∎ Have good knowledge of Accounts and admin with updated TDS/VAT regulations.
∎ Experience with donor-supported Projects.
∎ Good computer skills in Microsoft Office Tools, especially MS Word, MS Excel, and MS PowerPoint.
∎ Work experience in NGO Sector.
∎ TALLY ERP-9 accounting software generated experience.
∎ Age at most 45 years (Age may be considered for experienced candidate).
Salary:
∎ Tk. 40000 (Monthly)
∎ Other admissible benefits will be provided as per organizational policy and fund availability.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 17 Jun 2023
Company Information:
∎ 10 Jun 2023
∎ Dhaka Ahsania Mission, Health and WASH Sector
∎ Address : House-152, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207
∎ Web : www.amic.org.bd
∎ Business : Dhaka Ahsania Mission (DAM) is one of the leading development organizations in Bangladesh. Addiction Management & Integrated Care (AMIC)- an Institution of DAM is running drug treatment and rehabilitation centers and implementing Tobacco Control Program along with it’s other programme like primary health care program, communicable and non-communicable diseases prevention program and mental health care program. It is also implementing GFATM funded TB Control Program through BRAC. AMIC is looking for competent and self-motivated individual for the above position.
Category: NGO/Development
: "Smokers No Need to Apply""Preference will be given to suitable female candidates"All employees of DAM are expected to perform roles and responsibilities following its code of conduct and safeguarding policies for preventing any forms of harassment and abuse.Deserving candidates are requested to send their application with a cover letter, two professional references and a copy of recent passport size photograph with contact cell number to Director, Health and WASH Sector, Dhaka Ahsania Mission, House-152, Road-6, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207 or through email at [email protected] Please write the name of position at the top of the envelope.Please visit our website: www.amic.org.bd
