Workshop Supervisor

Job Description

Title: Workshop Supervisor

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: 1

Age: At least 18 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 68000 (Monthly)

Experience:

• At least 3 years

• Diploma in Automobile

• At least 3 years

• Age At least 18 years

Education:

• Essential: Certificate in mechanics (3 years of formal training from a recognized institute) Driving skills with license.
• Desirable: Diploma in Automotive Engineering. Driving skills and license also essential.

Experience:

• Essential: At least 3 years hands-on experience repairing vehicles and generators.
• Previous supervisory experience (2 years) is an advantage.

Language: English and Bangla essential

Knowledge & Skills:

• Computer literacy;     
• Ability to train mechanics;
• Ability to work under pressure. 

Competencies:

• Results and Quality Orientation L2·
• Teamwork and Cooperation L2·       
• Behavioural Flexibility L2·      
• Commitment to MSF Participles L2·       
• Stress Management L3

Accountabilities:

Supervising and monitoring on a day-to-day basis the implementation of the mechanical servicing activities of vehicles, generators and small motorized equipment in the Intersectional Workshop ensuring compliance to MSF standards, protocols and procedures. This includes the following tasks: 

• Ensuring the mechanical repairs and maintenance of the vehicles and motorized engines (generators, motor pumps, etc.). Supervising, organizing, and planning the schedule for the periodic servicing of all vehicles (corrective, predictive and preventive) and motorized engines both for the capital and field, in order to ensure optimal working conditions of the fleet and extend its longevity
• Following the Logbook and to ensure safe working conditions, supervising the services performed by the mechanics, assistant mechanics, drivers and or trainee agents and if necessary, performing the special and complex services referred to in the logbook deciding whether a vehicle requires an urgent or unscheduled intervention
• Organizing and identifying the spare parts, consumables and tools required by the fleet and his/her team, evaluating local providers suitability and placing the corresponding order to ensure on time delivery, cost efficiency and quality. Monitoring incoming and outgoing deliveries of spare parts and consumables (fuels, lubricants, etc.) and informing the line manager of stock levels on a weekly basis, in order to ensure availability and rationale use as well as a continuous delivery service between the capital and field
• Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading team meetings
• Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the mechanics in order to ensure both the sizing and the amount of knowledge required for the activity
• Providing daily, weekly and monthly activity reports to workshop manager and implementing reporting practices and protocols in order to ensure that all vehicle documentation is in order and inspection reports are conveniently filled by the drivers
• Performing delegated tasks according to his her speciality and as specified in his/her job description

 MSF Section/Context Specific Accountabilities:

• Ensure time management according to the time needed to perform a job
• Supervise 5 mechanics, 6 watchmen and 1 cleaner to perform their day-to-day activities.
• Ensure the cost-effectiveness of the workshop by ensuring good workload dispatch.
• Ensure not to overload the workshop team, by planning the services and the weekly checks.
• Ensure efficient communication with the projects (Hours/Km Survey, Job Request, and Maintenance Schedule)
• Ensure the workshop filing and admin, is according to MSF workshop basics.
• Conduct visits meet with the project teams, and review the service we provided.
• To ensure the proper implementation of workshop guidelines & SOPs.
• Carry out regular spare parts stock inventory under the direction of the workshop manager.
• Maintain good housekeeping and safety practices in the IST workshop according to MSF standards.
• Decreasing the number of breakdowns by ensuring the quality of work.
• Ensure the availability of necessary tools and spare parts.
• Carry out regular tools inventory management of the workshop mechanics and general workshop tools and equipment.

• 12 month- contract renewable based on performance and operational needs. Salary according to level Six (6) of the internal MSF salary grid (BDT 68000 Gross). Salary is non-negotiable. Income tax deduction from salary based on current income tax rule.

• 2 annual leave days per month worked.

• Medical insurance for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.