Strategic Procurement Officer

Job Description

Title: Strategic Procurement Officer

Company Name: World Vision Bangladesh

Vacancy: 02

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Graduation or Masters in business administration, operations management or supply Chain management.
∎ Candidate with electric & electronics, computer or mechanical engineering academic background are also encouraged to apply with supply chain & procurement experience
∎ Special experience on contracting and contract management and Frame Work Agreement (FWA)
∎ Clear understanding on financial and organizational risk associated with external stakeholders/suppliers/vendors/consultants while contracting
∎ Computer Literacy with MS Word, MS Excel, MS Power point and Supply Chain Management software
∎ Knowledge on database management and process filing documentation knowledge.
∎ Ability to communicate in English fluently in all forms of communication (Reading, writing, speaking and listening)..
∎ Ability to cope up and mix up with multicultural and multi-linguistic people.

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Procurement Need Analysis:
∎ Collect the need from the sectors annually and as per new grants
∎ Compilation of the need from all sectors and evaluation.
∎ Evaluate the urgency and the volume and set priority.
∎ Define and select the sourcing method as per evaluation and policy.
∎ Initiate the Sourcing Process:
∎ Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method.
∎ Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International).
∎ Conduct Pre-bid Meeting if it is open tender & Follow the tender opening process with an opening sheet.
∎ Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals.
∎ Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting
∎ Visit the suppliers’ office, factory in case of new supplier.
∎ Involve the procurement Committee basing on the Level Of Authority (LOA) and present the evaluation process, disqualification if any, selection and awarding issues.
∎ Maintain the transparency and compliance as per WV policy.
∎ Check the quality and sample before finalization of award and get confirmation from the users.
∎ Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority.
∎ Negotiation and verification and market assessment in case of requirement.
∎ Award the contract or issue Purchase Order (PO) duly approved by the appropriate authority
∎ Handover the contract to the Procurement Team for implementation and sample to the Warehouse Staffs to ensuring deliver as per sample.
∎ Renew the contract regularly on expired followed by performance evaluation.
∎ Contract management and amendment in case of any requirement.
∎ Consider the security and legal concern for any applicable issue.
∎ May need to do some procurement in case of any urgency as instructed by Procurement Coordinator.
∎ New Supplier enlistment and category wise supplier enlistment:
∎ Define the category of various products.
∎ Enlist and communicate with potential supplier in the cox’s Bazar market.
∎ Evaluate their profile and visit for verification of information provided.
∎ Verify performance and reference check from other clients.
∎ Do the Block Party Screening
∎ Do the needful to create the supplier ID in software for payment and financial transaction
∎ Review their performance and enlistment after every 02 years interval.
∎ Governance and Contracting and Award the Contract
∎ Communicate with the internal and external stakeholders for any issue related to specification budget, quality conformance and process related issues.
∎ Study the policy regularly and avoid any non-compliance issues
∎ Report all complexities and deviations to the supervisor/line manager
∎ Support the supervisor and business analyst by providing data on various factors.
∎ Clear understanding on procurement process related documentation and audit queries.
∎ Manage the Procurement within the minimum lead time

Additional Requirements:
∎ Age 28 to 40 years
∎ PGD or training from reputed organization on Supply Chain and procurement management.
∎ Knowledge on Public Procurement (PPP) development organizations policy and compliance issues will be preferred.
∎ Experience of working in emergency response in the development/government sector will be highly preferred.
∎ Ability to undertake extensive work pressure continuously
∎ Ability to communicate with external and internal stakeholders confidently, politely with logical argument.

Salary: Tk. 90000 (Monthly)

Application Deadline: July 15, 2019

Company Information:
∎ World Vision Bangladesh
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.

Female are specially encourage to apply.

Category: NGO/Development