Job Description

Title: Senior Officer/Officer (Finance & Accounts)

Company Name: Manabik Shahajya Sangstha (MSS)

Vacancy: 02

Age: at most 35 years

Location: Dhaka

Experience:
∎ 2 to 5 years
∎ The applicants should have experience in the following business area(s):Banks, NGO, Development Agency, Micro-Credit

Published: 23 Jan 2025

Education:
∎ M.com./ MBS/ MBA in Accounting/ Finance from any reputed University

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Experience: At least 2 to 5 years’ experience in a core accounting role. Working experience in any Microfinance NGO which is using microfinance or similar software will be considered an added advantage. Experience working in any reputed Bank, MFI in a similar role will get preference.
∎ Ability to handle Provident Fund, Gratuity, and Staff Welfare Fund (SWF) calculations with accuracy.
∎ Strong analytical skills to evaluate financial data, prepare budgets and cash flow in addition, to assist the department head in preparing the budgets & cash flow, and ensure compliance with internal controls.
∎ High level of attention to detail, especially in payment processing, voucher preparation, & reconciliations.
∎ Strong knowledge of accounting principles, financial management, and taxation laws of Bangladesh.
∎ Proficiency in VAT & Tax regulations, including preparing and submitting VAT & Tax returns.
∎ Hands-on experience with financial software and ERP systems.
∎ Excellent organizational and time management skills to handle multiple tasks and meet deadlines consistently.
∎ Demonstrated ability to work under pressure and manage complex financial processes effectively.
∎ Strong interpersonal and communication skills for collaborating with different teams and external stakeholders.
∎ Must be a proactive problem-solver with a strong sense of responsibility and integrity in financial matters.
∎ Advanced skills in MS Office applications, especially MS Excel, with the ability to create detailed financial reports.
∎ Proficiency in both Bangla and English, with typing skills in Bangla (Bijoy) and English for preparing financial documents.
∎ Flexibility to work beyond office hours when and if required.

Responsibilities & Context:
∎ Payment Management: Process all payments related to administrative, operating, and capital expenditures, including note sheet and voucher preparation, and ensure accurate posting in financial software.
∎ Cash Management: Oversee cash management at the Head Office, including withdrawals, payments, and maintaining accurate records of petty cash transactions.
∎ Payroll Management: Manage payroll processes, including preparing salaries, wages, and allowances in compliance with organizational policies and statutory requirements.
∎ Provident Fund, Gratuity, and Staff Welfare Fund Management: Oversee provident fund calculations, gratuity calculations, and the management of the staff welfare fund (SWF), ensuring accuracy, timely adjustments, and preparation of financial reports.
∎ Compliance with VAT and Tax Regulations: Deduct VAT and Tax at source from all payments. Prepare and submit monthly VAT and Tax challans for the Head Office and branches. Ensure timely submission of VAT and Tax returns to the respective authorities, along with branch challans.
∎ Cheque Payment and Advance Management: Verify bills, advances, and supporting documents for cheque payments, ensuring compliance with organizational policies and timely adjustments.
∎ Staff Loan and Fund Management: Supervise staff motorcycle and bicycle loan payments and adjustments.
∎ Fixed Asset Management: Manage fixed asset acquisition, transfer, and disposal, ensuring proper voucher posting, documentation, and updating the fixed asset register. Facilitate inter-branch or Head Office to branch asset transfers and maintain accurate records.
∎ Regulatory Payments and Reporting: Arrange annual payments to regulatory authorities such as MRA and NBR for VAT and Tax obligations. Prepare financial statements and reports related to regulatory compliance.
∎ Revenue Collection and Reconciliation: Collect overhead costs from branches and monitor money receipts at the Head Office.
∎ Staff Security and Final Settlements: Manage staff security deposits, ensuring timely bank deposits and reconciliation. Supervise final settlements for exiting employees, ensuring accurate calculations and compliance with policies.
∎ Petty Cash Operations: Withdraw petty cash from the bank, oversee all cash payments, prepare vouchers, and ensure accurate posting in financial systems.
∎ Loan Documentation and Ownership Changes: Prepare notes and approvals for staff motorcycle and bicycle loans. Issue certificates for ownership changes related to motorcycle loans.Write-Off Management: Assist in preparing monthly write-off lists for overdue borrowers, ensuring compliance with policies and proper documentation.
∎ Write-Off Management: Assist in preparing monthly write-off lists for overdue borrowers, ensuring compliance with policies and proper documentation.
∎ Job Summary: Manabik Shahajya Sangstha (MSS) is a leading national-level NGO engaged in socio-economic development since 1974 and providing microfinance to over 200,000 people in rural and urban areas with financial support from PKSF, banks, and other financial institutions. MSS intends to recruit for the following position. MSS is looking for a competent person for the position of Senior Officer/Officer (Finance & Accounts). The incumbent will have the ability to monitor & process accounting transactions, perform various accounting tasks, ensure loyalty to the organization’s policies and procedures and produce accounting reports, and perform, proactively, preventive quality controls, and initiate corrective measures. S/he must be able to work under pressure at times to handle various activities and confidential matters with discretion
∎
∎ Duties and Responsibilities:
∎ Key Responsibilities include (but are not limited to)
∎ Payment Management: Process all payments related to administrative, operating, and capital expenditures, including note sheet and voucher preparation, and ensure accurate posting in financial software.
∎ Cash Management: Oversee cash management at the Head Office, including withdrawals, payments, and maintaining accurate records of petty cash transactions.
∎ Payroll Management: Manage payroll processes, including preparing salaries, wages, and allowances in compliance with organizational policies and statutory requirements.
∎ Provident Fund, Gratuity, and Staff Welfare Fund Management: Oversee provident fund calculations, gratuity calculations, and the management of the staff welfare fund (SWF), ensuring accuracy, timely adjustments, and preparation of financial reports.
∎ Compliance with VAT and Tax Regulations: Deduct VAT and Tax at source from all payments. Prepare and submit monthly VAT and Tax challans for the Head Office and branches. Ensure timely submission of VAT and Tax returns to the respective authorities, along with branch challans.
∎ Cheque Payment and Advance Management: Verify bills, advances, and supporting documents for cheque payments, ensuring compliance with organizational policies and timely adjustments.
∎ Staff Loan and Fund Management: Supervise staff motorcycle and bicycle loan payments and adjustments.
∎ Fixed Asset Management: Manage fixed asset acquisition, transfer, and disposal, ensuring proper voucher posting, documentation, and updating the fixed asset register. Facilitate inter-branch or Head Office to branch asset transfers and maintain accurate records.
∎ Regulatory Payments and Reporting: Arrange annual payments to regulatory authorities such as MRA and NBR for VAT and Tax obligations. Prepare financial statements and reports related to regulatory compliance.
∎ Revenue Collection and Reconciliation: Collect overhead costs from branches and monitor money receipts at the Head Office.
∎ Staff Security and Final Settlements: Manage staff security deposits, ensuring timely bank deposits and reconciliation. Supervise final settlements for exiting employees, ensuring accurate calculations and compliance with policies.
∎ Petty Cash Operations: Withdraw petty cash from the bank, oversee all cash payments, prepare vouchers, and ensure accurate posting in financial systems.
∎ Loan Documentation and Ownership Changes: Prepare notes and approvals for staff motorcycle and bicycle loans. Issue certificates for ownership changes related to motorcycle loans.Write-Off Management: Assist in preparing monthly write-off lists for overdue borrowers, ensuring compliance with policies and proper documentation.
∎ Write-Off Management: Assist in preparing monthly write-off lists for overdue borrowers, ensuring compliance with policies and proper documentation.

Compensation & Other Benefits:
∎ Festival Bonus: 2
∎ After confirmation: BDT 36,745 - 41,268 per month (for Senior officer Position), BDT 27, 900 - 33,570 per month (for Officer Position) (negotiable during the probation period).
∎ T/A, Mobile bill, Medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund (SWF)" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund".
∎ After confirmation: BDT 36,745 - 41,268 per month (for Senior officer Position), BDT 27, 900 - 33,570 per month (for Officer Position) (negotiable during the probation period).
∎ T/A, Mobile bill, Medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund (SWF)" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund".

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Job Highlights:

Read Before Apply:

If you fulfill our requirements and think yourself confident as the best fit, you are requested to send your CV (including two professional references) along with a cover letter (CV & cover letter should be in one MS Word or PDF file) addressed to the Executive Director, MSS through e-mail to: hr@mssbd.org or Apply online on or before 10 February 2025.

Please mention the position applied for in the subject line of the e-mail. We treat all applications for employment on their merits. Any persuasion will disqualify the candidature. MSS reserves the right to cancel any application. Only short-listed candidates will be invited to the selection process.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email hr@mssbd.org or Email your CV from My Bdjobs account

Company Information:
∎ Manabik Shahajya Sangstha (MSS)
∎ SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205.
∎ Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/ College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, non-formal primary education, among others.

Address::
∎ SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205.
∎ Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/ College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, non-formal primary education, among others.

Application Deadline: 10 Feb 2025

Category: NGO/Development