Senior Officer - Finance
Job Description
Title: Senior Officer - Finance
Company Name: ActionAid Bangladesh
Vacancy: 01
Job Location: Cox's Bazar (Teknaf)
Employment Status: Contractual
Educational Requirements:
∎ Post-Graduation or equivalent degree in Finance or Accounting, Chartered Accountant partly completed is preferred.
Experience Requirements:
∎ At least 4 year(s)
Job Context:
∎ Project: Camp Coordination and Camp Management (CCCM), funded by UNHCR
∎ Department: Humanitarian Response
∎ Location of posting: Teknaf at Cox`s Bazar
∎ Types of contract: Fixed term contract
∎ Duration: Up to 31 January 2021
Job Responsibilities:
∎ Prepare documents to process payment in compliance with AAB Policies, contractual obligation, Country Law etc. and by ensuring Account Code and Analysis Code
∎ Record all income and expenditure in the System;
∎ Comply with country law about Tax, VAT deduction and work with AAB Finance Unit to deposit the same
∎ Financial Report preparation for Budget Holder and Head of Humanitarian, management of AAB, Donor and other stakeholders
∎ Maintain 'Petty Cash'
∎ Create and maintain budgets with the manager; process income and out goings in an effective and efficient manner
∎ Prepare Financial statements of the Project and facilitate statutory and Donors' Audit in coordination with AAB Finance; Process Payment by ensuring compliance with AAB Policy, Statutory compliance and record in the system
∎ Check all payments requests of Vendor, Third Party and Staff in line with AAB, Donor policy, NGO Affairs Bureau and GOB policies and procedure county law
∎ Provide entry in the SUN System through ERP System by ensuring appropriate analysis code, ensure availability of all supporting documents, prepare vouchers (Payment Voucher & Journal Voucher) and handover payment request to the AAB Finance Unit to prepare cheque/Account Transfer-as applicable
∎ Process Staff Float/Advance request and arrange disbursement of the same
∎ Process income from external and internal parties through checking all relevant authorities; process expenditure in a timely manner and ensure payments are made efficiently, Data Entry and Financial Report Preparation
∎ Develop Budget as per guidance of Program Unit and amend when needed
∎ Prepare Burn Rate and Budget Variance Report for the project management
∎ Analyse overhead budget and cost recovery, update management monthly of spending and income achieved
∎ Grants Management:
∎
∎ Responsible for preparing and submission of fund request to donor as per the grant contract and tracking grant Income
∎ Ensure timely posting of grant income and expenditure in the SUN accounting system.
∎ Ensure compliance with the donor's financial framework, AAB grant management policy.
∎ Prepare grant report and submit as per the reporting schedule.
∎ Review and revise grant budget in consultation with programme.
∎ Projection of grants' exchange gain/loss and suggest management for necessary action.
∎ Update project documents with necessary information.
∎ TAX & VAT deduction, Payments, Audit:
∎
∎ Ensure statutory compliance regarding TDS and VDS from various bill as applicable rate and record it in the SUN System;
∎ Work with AAB Finance Unit on preparation of Vendor wise VAT/ TDS calculation sheet;
∎ Maintain petty cash by following Imprest System;
∎ Maintain all payment documents
∎ Prepare financial statements for Audit and facilitate statutory and Donors' Audit in coordination with AAB Finance Unit;
∎ Process of National and International Travel Advance:
∎
∎ Prepare documents of Float/ Advance against national and international travel within requested time by ensuring required approvals from AAB;
∎ Adjustment of national and international travel advance with proper documents and records;
∎ New Project Development:
∎
∎ Work with the Programme Development Unit in developing budget for new project proposals.
∎ Analyse overhead budget and cost recovery from the new proposals.
∎ Suggest on cost sharing and alternative sources for the new projects.
Additional Requirements:
∎ At least 4 years relevant experience in national or International Development Organization.
∎ Training on Financial management.
∎ Sound financial management knowledge and skill.
∎ Sound knowledge on statutory and Donors' compliance issues.
∎ Ability to design and manage multiple budgets according to donor requirements.
∎ Experience managing staff would be an asset.
∎ Advanced knowledge on Tax, VAT law and procedures.
∎ Excellent proficiency in English and Bangla is required for the position, reading, writing and speaking.
∎ Microsoft office software including proficiency in excel.
∎ Work experience in accounting software.
∎ Accounting software knowledge is required, experience on SUN and Vision software is preferred.
∎ Ability to work under pressure and handle complex and critical situations.
∎ Ability to work under extreme pressure and meeting deadlines.
Salary:
∎ Competitive salary will be offered
Compensation & Other Benefits:
∎ Admissible benefits such as mobile & modem allowance, medical benefit, group life insurance etc.
Application Deadline: March 31, 2020
Company Information:
∎ ActionAid Bangladesh
∎ Business : ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.
Category: Accounting/Finance
Read Before Apply: Due to emergency, recruitment will be on rolling. The interested candidates are requested to apply before deadline.
