Job Description
Title: Senior Finance and Admin Officer
Company Name: SARPV Chittagong
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Graduate in Accounting, Business or Finance or relevant subject.
∎ Graduate in Accounting, Business or Finance. Chartered Accountancy Course Complete or partially qualified will be given more preference. Conditions may be relaxed for practical working experienced candidate.
∎ Chartered Accountancy Course Complete and partly qualified will be given more preference.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is a non- government, non-profitable Bangladeshi organization providing lifesaving nutrition support to the FDMN (Rohingya Community) of Cox`s Bazar under its integrated nutrition programme. As a part of Nutrition interventions in support with WFP, UNICEF & UNHCR, SARPV is working for the prevention of malnutrition among under 5 children, adolescent, pregnant & lactating women in the Rohingya Camps.
∎ Employment Status: Full-time, Contractual (Until 31 October 2023, Renewable).
Job Responsibilities:
∎ Financial Management:
∎ Take initiative that that staff understands the payment and advance receiving procedures, timing, templates and required documentation.
∎ Ensuring effective review and thorough checking of all payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organizational policy and all taxation matters follow government rules and regulations.
∎ Completing accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.
∎ Maintain update supplier status, adjust advance against staff/suppliers
∎ Disburse cash, cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimized.
∎ Ensuring all receipts of cash, cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
∎ Complete Physical cash distribution to field/camp with proper support and security
∎ Ensuring complete, well-organized and clearly labelled filling and safe storage of all financial documents.
∎ Keep good relation with UNICEF, WFP & UNHCR finance staff for managing Finance
∎ Ensuring donor & organization monthly/Quarterly/Yearly Financial report.
∎ Analysis the monthly/yearly financial reports
∎ Prepare yearly expenditure Budget as per UNICEF, UNHCR & WFP template
∎ Computing the staff tax liability
∎ Taking the initiative to ensure the cash and bankbooks reflect the correct coding and appropriate narrations, questioning any unusual or unexpected transactions.
∎ Prepare schedule for Vat/Tax; submit statement and challan to Govt. Treasury. Have to prepare statement for Tax/VAT to provide for Dhaka office
∎ Ensuring that at all times the cash in hand is held safely and securely and agrees with the balance in the cash book, including counting the full cash in hand on a daily basis, and cooperating with other spot checks or counts by another staff member.
∎ Reconciling the balances with bank and cash counts and ensuring any identified issues are adjusted for according to best practice and finance policy.
∎ Ensure the completed books of account and supporting reconciliations with other required information is sent to Dhaka Head Office according to the set deadlines.
∎ Work with colleagues in Field Office to respond promptly to resolve any queries or questions.
∎ Prepare monthly Financial report and submit to UNICEF, UNHCR and WFP in time.
∎ Audit Management:
∎ Manage and facilitate the process for internal audit, external audit, government audit for each grant following SARPV guideline, audit in a timely manner with proper document and clarification so that it is helpful for the grant management of the organization
∎ Assist field office for the grant audit by the donor, external auditor of other internal audit.
∎ Draft the management comments on auditor observation at Field Level and submit to the Field Accounts Manager for further review of the audit report.
∎ Prepare the financial statement for auditor.
∎ Response the audit comments if need
∎ Coordinate with the partner, field office, and provide required support for the external auditor.
∎ Follow up with the auditor observation, implement the auditor's recommendation for Field Office and update to the management on this.
∎ Financial monitoring and banking operation:
∎ Ensuring adequate funds are available for field office operations and partners to enable smooth implementation of programme activities.
∎ Ensuring that cash flow forecasting is prepared by Programme on a timely basis and submit to HO using the prescribed formats according to the deadline.
∎ Maintain close liaison with HO and SARPV bank to ensure funds are available according to the need.
∎ Maintain close liaison with HO, UNICEF, UNHCR, WFP and SARPV bank to ensure funds
∎ are available according to the need.
∎ Ensuring receipt of all funds is properly acknowledged in a timely way from Dhaka office.
∎ Keeping signatory information up to date, arranging relevant documents and collecting signatures where staff leave or join the organization. Taking the initiative to ensure continued banking operations are available at all times.
∎ Support in preparation of budget by correlation with different project staffs.
∎ Ensuring all necessary information relating to bank and cash is provided to Head Office as required, including yearend bank information and bank reconciliation to HO to fulfil Dublin requirement.
∎ Inventory and fixed asset management:
∎ To enable fixed assets to be properly tracked and controlled and complying with legal requirements. Including, but not limited to:
∎ Providing fixed assets purchasing related information in a timely way to administration team to ensure their records are complete.
∎ Support Administration and Head Office to review implementation of fixed asset policies and be part of the periodic fixed assets verification process.
∎ Ensuring up to date knowledge on the field based legal financial requirements and ensure all requirement are addressed and fulfilled accordingly.
∎ Internal Control and Compliance:
∎ Provide support to the cash distribution and other areas where there is specific guideline.
∎ Work with colleagues in Head Office and field office to respond promptly to resolve any queries or questions.
∎ Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
∎ Orient staff to improve understanding and implementation of financial policy in all level through organizing workshop or meeting.
∎ Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
∎ Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other.
∎ Ensuring all payments comply with all relevant policies, taxations rules etc. and all payments are reviewed and processed accordingly.
∎ Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation, and in such a way as to provide professional and friendly customer service.
∎ Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified.
∎ Ensure all the documentation which is required for the field office as per direction of Concern and other government instruction.
∎ Prepare monthly expenditure variance for internal control.
∎ Enabling a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective support to the rest of the organization. Working with other members of the Finance team in all offices to ensure effective payment to staff suppliers, consultants and compliance with all legal requirements.
∎ Other:
∎ Document all lessons learned on an on-going basis.
∎ Be active and involved in meetings and contribute to the decision-making process.
∎ Any other duties as specified by the Emergency Director.
∎ Promote and ensure compliance with the requirements of SARPV HR policies, SARPV Code of Conduct and its associated policies and Core Humanitarians Standards to ensure maximum protection to programme beneficiaries.
∎ Work with Finance Department, Admin and HR to meet SARPV compliance and requirement.
∎ Support finance team without compromising Rohingya Response delivery as and when required.
Additional Requirements:
∎ At least 5 years' experience in finance/accounting role with a national or international NGO.
∎ Knowledge of the operational and compliance requirements of Rohingya Response or Emergency Projects will be considered added advantage.
∎ Experience in financial risk management.
∎ Experience of management supporting /monitoring /capacity building NGOs.
∎ Proven experience of developing and facilitating training workshops for finance and non-finance managers.
∎ Effective organization and analytical skills.
∎ Strong coordination, negotiation and communication skills.
∎ Proven record of meeting demanding deadlines.
∎ Preference will be given to the candidate who have working knowledge with UNHCR, UNICEF and WFP financial activities.
∎ Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies.
∎ Excellent written and spoken English.
∎ Previous experience of financial management in a Field Office.
∎ Experience in project start up and/or close out.
∎ Knowledge of current relevant taxation laws.
∎ Good understanding of development work in the Bangladesh programme.
∎ Strong leadership and people management.
∎ Excellent communication and presentation skills.
∎ Ability to manage change effectively.
∎ Excellent negotiation skills.
∎ Good networking skills.
∎ Flexibility, reliability, cultural sensitivity, resilience and resourcefulness.
∎ Excellent computer and internet skills.
∎ The applicants should have experience in the following area(s): Experience in finance accounting role with national/international NGO.
Salary: Tk. 85000 (Monthly)
Compensation & Other Benefits:
∎ 2 days weekly holiday.
∎ Local transport, mobile call charge and others allowance will be applicable as per organization's policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 24 May 2023
Company Information:
∎ 18 May 2023
∎ SARPV Chittagong
Category: Accounting/Finance
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