Senior Finance and Admin Officer

Job Description

Title: Senior Finance and Admin Officer

Company Name: Mukti Cox's Bazar

Vacancy: 1

Age: at most 45 years

Location: Cox's Bazar (Cox's Bazar Sadar)

Salary: Tk. 90000 - 95107 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 3 Jun 2025

Education:
∎ Master's with four years bachelor's degree in Accounting or Finance. Preference will be given to those who have completed or are partially qualified for CA(CC).
∎ Minimum 5–7 years of experience in financial and administrative roles, including work on UN agency funded projects.
∎ Demonstrated experience in budget management, financial reporting, and donor compliance.
∎ Strong understanding of government and donor financial regulations.
∎ Strong command of MS Office, especially Excel, and accounting software.
∎ Excellent written and verbal communication skills in English and Bangla.
∎ Master's with four years bachelor's degree in Accounting or Finance. Preference will be given to those who have completed or are partially qualified for CA(CC).
∎ Minimum 5–7 years of experience in financial and administrative roles, including work on UN agency funded projects.
∎ Demonstrated experience in budget management, financial reporting, and donor compliance.
∎ Strong understanding of government and donor financial regulations.
∎ Strong command of MS Office, especially Excel, and accounting software.
∎ Excellent written and verbal communication skills in English and Bangla.

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Based in Cox’s Bazar with potential travel to project sites including Bhasan Char.
∎ Willingness to work in emergency response settings and adhere to safeguarding and compliance protocols.
∎ Maintain open and professional relations with all the project team members, promoting a strong & respectful team spirit, ensuring effective communication, and opportunities for debriefing.
∎ Consistently and dedicatedly monitor/assess the safety and security of the team, promptly reporting concerns or incidents to Mukti Cox’s Bazar management and liaising with other external parties as required to maintain/enhance the security environment.
∎ Other duties as assigned by the supervisor to ensure quality implementation and contribution to Mukti Cox’s Bazar.
∎ Demonstrated experience working in the FDMN response, humanitarian programs, and collaboration with other humanitarian actors.
∎ Ability to communicate clearly, concisely, and persuasively, including the ability to advocate for and simplify complex education concepts.
∎ Excellent English and Bangla oral and written communication skills.
∎ Strong in professional software application, computer skills, including Microsoft Office package.
∎ Based in Cox’s Bazar with potential travel to project sites including Bhasan Char.
∎ Willingness to work in emergency response settings and adhere to safeguarding and compliance protocols.
∎ Maintain open and professional relations with all the project team members, promoting a strong & respectful team spirit, ensuring effective communication, and opportunities for debriefing.
∎ Consistently and dedicatedly monitor/assess the safety and security of the team, promptly reporting concerns or incidents to Mukti Cox’s Bazar management and liaising with other external parties as required to maintain/enhance the security environment.
∎ Other duties as assigned by the supervisor to ensure quality implementation and contribution to Mukti Cox’s Bazar.
∎ Demonstrated experience working in the FDMN response, humanitarian programs, and collaboration with other humanitarian actors.
∎ Ability to communicate clearly, concisely, and persuasively, including the ability to advocate for and simplify complex education concepts.
∎ Excellent English and Bangla oral and written communication skills.
∎ Strong in professional software application, computer skills, including Microsoft Office package.

Responsibilities & Context:
∎ Context : The Senior Finance and Admin Officer is a key position within the project team responsible for ensuring strong financial management, compliance, and administration of a complex, multi-donor funded initiative. This role entails overseeing financial operations, maintaining accurate records, preparing financial reports, supporting audits, and ensuring the optimal use of project resources. The incumbent also manages administrative functions including payroll, HR documentation, and office administration. She/he will provide financial leadership, manage budgetary performance, and ensure compliance with Mukti Cox’s Bazar and UNFPA requirements.Financial Management and Accounting:
∎ Maintain accurate books of accounts including manual cash book, ledger book, and relevant registers.
∎ Operate and manage accounting software as prescribed by the donor(s).
∎ Manage petty cash, ensuring timely replenishment and proper documentation.
∎ Review and verify all invoices and financial documentation to ensure accuracy, completeness, and compliance.
∎ Ensure correct coding and classification of vouchers and expenditures.
∎ Process staff salaries through individual bank accounts and ensure timely deduction and deposit of TDS/VAT.
∎ Prepare and reconcile monthly bank statements and petty cash balances.
∎ Develop and submit accurate financial reports (monthly, quarterly, yearly) aligned with donor and organizational formats.
∎ Facilitate internal and external audit requirements and implement audit recommendations.Budgeting and Financial Oversight:
∎ Prepare annual and activity-based budgets; monitor expenditures to ensure alignment with budget projections.
∎ Provide budgetary oversight and analysis, advising project leadership on burn rates and spending adjustments.
∎ Review procurement and payment requests to ensure budget availability and donor compliance.
∎ Monitor project cash flow and ensure liquidity for program implementation.
∎ Oversee subgrant financial management, including compliance visits, reporting, and monitoring plans.Administrative and HR Functions:
∎ Prepare staff salary sheets based on attendance and timesheet records.
∎ Maintain updated leave registers, monthly leave status reports, and staff personal files.
∎ Draft official and administrative correspondence including memos, letters, and HR documentation.
∎ Ensure compliance with organizational HR policies and procedures.Management and Oversight:
∎ Lead, supervise, and mentor the logistic team at the project level.
∎ Promote a respectful and collaborative work environment, ensuring effective teamwork and conflict resolution.Reporting and Donor Compliance:
∎ Prepare donor and organizational financial reports, including quarterly, annual, and cumulative project reports.
∎ Ensure alignment of financial reports with UNFPA.
∎ Reconcile timesheets and financial data for accurate reporting and audits.
∎ Lead the close-out financial process including data archiving and report consolidation.Policy Compliance & Safeguarding:
∎ Advocate for the integration & upholding Core humanitarian Standard (CHS) among team & stakeholders.
∎ Safeguarding and PSEA: To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.
∎ Context : The Senior Finance and Admin Officer is a key position within the project team responsible for ensuring strong financial management, compliance, and administration of a complex, multi-donor funded initiative. This role entails overseeing financial operations, maintaining accurate records, preparing financial reports, supporting audits, and ensuring the optimal use of project resources. The incumbent also manages administrative functions including payroll, HR documentation, and office administration. She/he will provide financial leadership, manage budgetary performance, and ensure compliance with Mukti Cox’s Bazar and UNFPA requirements.
∎ Financial Management and Accounting:
∎ Maintain accurate books of accounts including manual cash book, ledger book, and relevant registers.
∎ Operate and manage accounting software as prescribed by the donor(s).
∎ Manage petty cash, ensuring timely replenishment and proper documentation.
∎ Review and verify all invoices and financial documentation to ensure accuracy, completeness, and compliance.
∎ Ensure correct coding and classification of vouchers and expenditures.
∎ Process staff salaries through individual bank accounts and ensure timely deduction and deposit of TDS/VAT.
∎ Prepare and reconcile monthly bank statements and petty cash balances.
∎ Develop and submit accurate financial reports (monthly, quarterly, yearly) aligned with donor and organizational formats.
∎ Facilitate internal and external audit requirements and implement audit recommendations.
∎ Budgeting and Financial Oversight:
∎ Prepare annual and activity-based budgets; monitor expenditures to ensure alignment with budget projections.
∎ Provide budgetary oversight and analysis, advising project leadership on burn rates and spending adjustments.
∎ Review procurement and payment requests to ensure budget availability and donor compliance.
∎ Monitor project cash flow and ensure liquidity for program implementation.
∎ Oversee subgrant financial management, including compliance visits, reporting, and monitoring plans.
∎ Administrative and HR Functions:
∎ Prepare staff salary sheets based on attendance and timesheet records.
∎ Maintain updated leave registers, monthly leave status reports, and staff personal files.
∎ Draft official and administrative correspondence including memos, letters, and HR documentation.
∎ Ensure compliance with organizational HR policies and procedures.
∎ Management and Oversight:
∎ Lead, supervise, and mentor the logistic team at the project level.
∎ Promote a respectful and collaborative work environment, ensuring effective teamwork and conflict resolution.
∎ Reporting and Donor Compliance:
∎ Prepare donor and organizational financial reports, including quarterly, annual, and cumulative project reports.
∎ Ensure alignment of financial reports with UNFPA.
∎ Reconcile timesheets and financial data for accurate reporting and audits.
∎ Lead the close-out financial process including data archiving and report consolidation.
∎ Policy Compliance & Safeguarding:
∎ Advocate for the integration & upholding Core humanitarian Standard (CHS) among team & stakeholders.
∎ Safeguarding and PSEA: To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Mobile bill, Weekly 2 holidays
∎ As per project provision.

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Female

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Job Highlights:
∎ Financial Management and Accounting.
∎ Budgeting and Financial Oversight.
∎ Administrative & HR Functions.
∎ Reporting and Donor Compliance.
∎ Financial Management and Accounting.
∎ Budgeting and Financial Oversight.
∎ Administrative & HR Functions.
∎ Reporting and Donor Compliance.

Read Before Apply:

Mukti Cox’s Bazar is one of the recognized organization in the development sector in Cox’s Bazar that has been working at Cox's Bazar, Chattogram, Bandarban and Noakhali district since 1996. In continuation of that, Mukti Cox’s Bazar is seeking " Senior Finance & Admin Officer " for project titled "Delivering life skills education and improving menstrual health of adolescent girls and women in Cox’s Bazar and Bashan char, Bangladesh". The project will be implemented in partnership with UNFPA. Interested candidates must send their application with cover letter, CV with names of two references current/ previous professionals, 2 copies of recent color passport size photograph, educational and experience certificates, clean photocopy of national ID card to the undersigned on or before 16 June 2025. No application will be entertained after that time. Application must be submitted to the Director-Human Resources, Mukti Cox's Bazar, Head Office, Mukti Bhaban, Goldighirpar, Cox's Bazar-4700 or to [email protected] or online.

Please write the position applied for at the top of the envelope or on the subject line. Only short-listed candidates will be called for interview. Only female candidates are encouraged to apply for this position.         

(Mukti Cox's Bazar has a non-negotiable policy of ZERO TOLERANCE towards Safeguarding. All employees are expected to abide by the Code of Conduct, Protection from Sexual Exploitation and Abuse (PSEA), HR Policy, Financial Policy, Gender Policy, Safeguarding Policy, the Child Safeguarding Policy, and Anti-fraud Policy of Mukti Cox's Bazar.         

Mukti Cox's Bazar is committed to ending gender inequality and achieving a gender balanced workforce. Mukti Cox's Bazar promotes equal opportunities for women and men from different caste, ethnic and religious backgrounds and encourages them to apply for this post).