Senior Executive - Event Operation

Job Description

Title: Senior Executive - Event Operation

Company Name: E3 Solutions (Extreme Exhibition & Event Solution Ltd.)

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Advertising Agency, Event Management

• Bachelor/Honors

• 3 to 5 years
• The applicants should have experience in the following business area(s): Advertising Agency, Event Management

Key Responsibilities

Event Operations & Execution

• Execute all operational aspects of events, exhibitions, conferences, and seminars from setup to breakdown

• Develop detailed event run sheets, production schedules, and operational timelines

• Coordinate on-site logistics including venue setup, technical arrangements, catering, and equipment deployment

• Supervise event setup, rehearsals, live execution, and dismantling activities

• Conduct pre-event site inspections and walkthroughs to identify potential operational challenges

• Manage on-ground teams including volunteers, temporary staff, and support personnel

• Ensure seamless coordination between different operational departments during event execution

• Handle real-time problem-solving and troubleshooting during events

• Oversee adherence to safety protocols, security measures, and emergency procedures

• Identify, evaluate, and shortlist vendors for various event requirements (AV, catering, decor, logistics, printing, etc.)

• Conduct vendor negotiations to secure best quality services at competitive rates

• Prepare and manage vendor contracts, purchase orders, and service agreements

• Coordinate with vendors for timely delivery of services and materials

• Monitor vendor performance and ensure quality standards are maintained

• Build and maintain a reliable vendor database across multiple categories

• Resolve vendor-related issues and disputes professionally

• Coordinate transportation and accommodation arrangements for guests, speakers, and delegates

• Assist in preparing operational budgets for assigned events

• Participate in internal briefing sessions and coordination meetings

• Provide operational input during event planning and design phases

Required Qualifications

Experience & Education

• Minimum 3-5 years of hands-on experience in event operations and execution

• Experience in B2B exhibitions, conferences, corporate events, or large-scale gatherings

• Bachelor's degree in any discipline

• Prior experience in event operation, vendor management and negotiation is essential

Skills & Competencies

• Strong operational planning and execution capabilities

• Excellent vendor negotiation and relationship management skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint)

• Strong organizational and multitasking abilities

• Ability to read and interpret event layouts, floor plans, and technical drawings

Personal Attributes

• Ability to remain calm under pressure and manage last-minute changes

• Team player with strong coordination skills

• Flexible with working hours as per event requirement

• Physically fit to handle on-site event requirements

• Professional appearance and conduct