Job Description

Title: Senior Coordinator –Grants, Finance and SCM

Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)

Vacancy: 01

Age: 30 to 50 years

Location: Cox's Bazar (Cox's Bazar Sadar, Ukhia)

Minimum Salary: Negotiable

Experience:
∎ 5 to 10 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 14 Jul 2024

Education:
∎ Master of Commerce (MCom), Master of Business Administration (MBA), Bachelor of Commerce (BCom)

Requirements:

Additional Requirements:
∎ Age 30 to 50 years
∎ Understand development issues
∎ Basic knowledge and skills in accounting
∎ Good time management, organizational and interpersonal skills
∎ Ability to speak and write reports in English
∎ Competent in the use of computer programs (spreadsheets)Basic knowledge and skills in accounting system (SUN System)Strong Financial Analysis skills

Responsibilities & Context:
∎ The purpose of this position is to provide efficient and effective support to Program Team of Response Project and ensure effective financial management and compliance for all grants administered and/or implemented by WV Bangladesh. S/he is responsible for ensuring quality finance and grants management, assessing needs and developing grant management capacity of finance staff and ensuring compliance with donor and WV International reporting requirements, contributing to World Vision core values by providing leadership in grants budgeting, accounting and reporting functions in grants budgeting, accounting and reporting in WV Bangladesh. This position is accountable for identifying key requirements of donors which includes reporting data and information, reporting timeframes and frequency, reporting formats, project flexibility, purchasing standards, use of funds for overhead costs, level of backup documentation required, tracking of Cost Allocation Policy rates, and variance explanations. This position has a supervisory role on the grant finance team. This position will report to Response Director.·
∎ Provide Leadership, technical coaching and mentoring to the respective stakeholders.
∎ Ensure competitive budget development as part of grant applications (concepts, proposals etc.)
∎ Ensure capacity building strengthening of related staffs.·       Raise timely the flag for any potential risk and the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.
∎ Set high quality performance targets, ensure adherence to technical standards, best practices and compliance with donors’ requirements and guidelines.
∎ Coordinate the Grants planning and budgeting processes.·       Providing real time accurate financial data, analysis and advices.
∎ To have a supervisory role over grants finance team
∎ To manage several grants & any additional roles as and when assigned by the Response Director.
∎ To support and work closely with the Finance, Grants Finance and Supply Chain Management.
∎ Provide technical support during budget proposal development and extensions/amendments in line with donor rules & regulations and WV budgeting policies.
∎ Ensure accurate & timely submission of budget revisions/amendments to donors and other stakeholders·       Ensure budget posting & alignment in SUN System, and all the other relevant WVB systems in the appropriate account codes.
∎ Participate in grants/project start up workshop by taking lead in grants finance training sections
∎ Ensure project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget.
∎ Ensure timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual and Final Grants Finance reports. Codding errors are rectified within the month.·    Ensure monthly review meetings are held with the project team and jointly document monthly variance explanations
∎ Ensure accurate charging codes are provided to all stakeholders at all times.
∎ Follow up & ensure all project adjustment journals are posted on time to the respective projects
∎ Ensure Grants Financial reports tally to expenses posted in Sun System at all times
∎ Ensure monthly variance explanation are provided, spending within the approved limits and flexibility as outlined in the signed agreements
∎ Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement)
∎ Ensure timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds)
∎ Ensure proper contractual documents (record keeping) are in place and available to the relevant stakeholders
∎ Capacity building of fellow team members on your role & responsibilities to ensure work life balance and smooth business flow during annual leave, religious holidays etc.
∎ Ensure good collaborative efforts within the grants finance team and with other departments to ensure on time and on budget monitoring, spending, reporting and close out.
∎ Ensure 100% monthly compliance with Labor distribution reports/time sheets policy
∎ Adhering to donor, government and WV partnership timelines
∎ Ensure timely and smooth project expenditure verification process, external audits, spot checks etc.
∎ Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines
∎ No occurrence of fraud or misappropriation of funds: Technical back stopping of payments
∎ Zero questioned costs in any of the audits, verifications or spot checks.
∎ Implementation of audit findings within 90 days.
∎ Review all vouchers to be accounted for in the financial system and ensure 100% accuracy
∎ Ensure proper Vat and Tax deduction and deposit to the Government exchequer promptly
∎ Ensure day-to-day accounting functions, including regular cash verification, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance desk and donor·       Prepare and publish the month-end financial reports including Receipts and Payment Account, Budget Variance Report, Bank Reconciliation Report, Bank Book, Cash Book, Advance Register, and Expense Report
∎ Submit the audit report to NGOAB and respond to the queries from NGOAB regarding the audit
∎ Actively participate in the negotiation with the vendors/suppliers
∎ Prepare and follow up the Detail Implementation Plan which includes the procurement plan
∎ Managing the purchase requisitions, RFQs, analysis of quotations, contracts, and purchase orders
∎ Prepare a checklist of agreements to check the expiry date and terms and conditions
∎ Track and update the warehouse reporting including the expiry date of materials
∎ Monitor whether the assets are numbered and placed as per the assets report

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Insurance, Weekly 2 holidays
∎ Festival Bonus: 1

Employment Status: Full Time

Job Location: Cox's Bazar (Cox's Bazar Sadar, Ukhia)

Company Information:
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700

Address::
∎ Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 21 Jul 2024

Category: NGO/Development