Project Officer - Accounts and Logistics

Job Description

Title: Project Officer - Accounts and Logistics

Company Name: World Concern Bangladesh

Vacancy: --

Age: At most 35 years

Job Location: Satkhira

Salary: --

Experience:

Published: 2024-07-16

Application Deadline: 2024-07-31

Education:

• Minimum B.Com

• Desired M.Com

• Age At most 35 years

• The applicants should have experience in the NGO, Development Agency regarding accounts and financial management, monitoring, and reporting.

• Willingness to field visit (at least 30%) and facing challenges.

• Sound knowledge of Microsoft Office applications (especially MS Excel, MS Word and MS Outlook).

• Knowledge in VAT and Tax regulations.

• Able to drive a motorbike and interested in traveling in rural areas having a valid driving license.

• Applicant who has working experience in holistic transformational development work on climate change, disaster risk reduction, good governance, Education, Water Sanitation & Hygiene, and women empowerment-related projects will get special priority.

• Should have strong interpersonal skills.

• Good command of Bangla and English.

• Agree to accomplish any other official duties as may be assigned by the management.

Place of Work: This position is field-based (Tala, Satkhira). Require travel to the country office.

Working Hour: From 8:00 a.m. to 4:00 p.m. without any formal lunch break. Working day are from Sunday through Thursday. The staff may be required to work beyond these hours in emergencies.

Responsible to: Project Manager-Accelerating livelihood opportunities to build resilient communities (ALO)

Role & Responsibilities of the position:

• Responsible for handling daily accounts and preserving all kinds of books and documents of accounts, requisition books, bank books, Bank cheques etc.

• Check up all project vouchers along with correct supporting vouchers of ALO Project of World Concern and fill up voucher sheets with coding expenses properly.

• Prepare a petty cash summary sheet to replenish petty cash on a regular basis.

• Ensure compliance of financial rules in the purchase of goods and services.

• Produce monthly financial reports, monthly portfolio information for the Country Office as well as for donor agencies including Government offices.

• Maintain office equipment, vehicles, supplies and do administrative jobs to assist the Project Manager.

• Make sure that all payments are made on due time and all transactions are made in proper and recommended manner.

• Keep all the books and records in a safe and secure place so that they would not be lost or destroyed.

• Maintain the Assets register and update this on a regular basis.

• Give opinion in connection with false expenses, incorrect supporting vouchers or any other irregularities so that the remedy could be found in time.

• Prepare periodic financial reports for the WCB and donor Ensure deduction of VAT & Tax at source where applicable and timely deposit to the Government Treasury.

• Tracking the motorcycle fuel and maintenance

• Provide all sort of administrative support to Project Staff.

• Maintain personnel files of staff including archiving all records like personal information, records of leave, letters and provide to management.

• Involve with purchases as a member of the project purchase committee.

• Perform such other duties which the Project Officer & Project Manager may assign for program activity

Resource mobilization:

• Perform social empowerment of the poor and their institutions (groups).

Adhere to and support World Concern’s Safety and Security Policy and System

As part of this role, the job holder will be expected to adhere to and support World Concern’s Safety and Security Policy and systems as part of their day-to-day duties, and comply, at all times, to safety and security protocols and directives, including reporting. Staff must maintain situational and self-awareness and be aware of the safety-security related consequences of their actions upon themselves, their team and the organization as a whole.

Safeguarding

World Concern is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people, and adults at all times. World Concern expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

• Salary: As per organizational policy

• Yearly increment, Provident fund, Gratuity, Festival Bonus, Life Insurance, Paternity/ Maternity leave, weekly 2-day holiday, phone bill, travel allowance and others as per Organization policy.