Project Coordinator & Executive Assistant

• Bachelor/Honors

• Age 20 to 35 years

• Excellent spoken and written English (most important)

• Uses AI tools (ChatGPT, Claude, Gemini, Copilot or similar) in daily work

• Very organised and reliable with deadlines

• Trustworthy with private and confidential information

• Track A: Trello, Asana or Jira; leadership experience is a plus

• Track B: experience managing calendars and e-mails for a busy person is a plus

• Willing to work from our office in Narail

• Willing to spend about one week in the Narail office to earn a free certification for the role

Job Context

StaffedSpaces provides European and international companies with their own AI-trained team in a real, fully equipped office in Narail. Every team member uses AI tools as a core part of their daily work.

We are hiring highly organised people who keep work moving for a client. You can apply for one of two tracks:

• Track A, Project Coordinator: be the English-speaking link between a client and their team, and track tasks and deadlines.

• Track B, Executive Assistant: support one CEO or manager directly with calendar, e-mails, travel and follow-ups.

Strong skills in one track are enough. Skills in both are a bonus.

Job Responsibilities

Track A, Project Coordinator:

• Run regular check-ins between the client and the team

• Plan and track tasks, deadlines and quality in Trello, Asana or Jira

• Make sure client requests are understood and delivered on time

• Prepare short progress reports for the client

Track B, Executive Assistant:

• Manage a manager's calendar, meetings and inbox

• Plan travel and prepare documents

• Follow up on open points until they are done

• Keep private and business information confidential

Both tracks:

• Use AI tools to summarise meetings, draft e-mails and prepare reports

• Communicate clearly and professionally in English

Employment Status: Full-time

Workplace: Work at office

Educational Requirements

• [TO FILL: minimum degree, e.g. Bachelor in any discipline]

• Strong English and organisation matter more than the subject of the degree.

Experience Requirements

• Freshers are encouraged to apply if their English is excellent

• Experience in project coordination, team leading, administration or as an assistant is a plus

Additional Requirements

• Excellent spoken and written English (most important)

• Uses AI tools (ChatGPT, Claude, Gemini, Copilot or similar) in daily work

• Very organised and reliable with deadlines

• Trustworthy with private and confidential information

• Track A: Trello, Asana or Jira; leadership experience is a plus

• Track B: experience managing calendars and e-mails for a busy person is a plus

• Willing to work from our office in Narail

• Willing to spend about one week in the Narail office to earn a free certification for the role

Skills & Expertise: Project Coordination, Project Management, Executive Assistance, Calendar Management, Client Communication, Trello, Asana, Jira

Job Location: Narail [TO FILL: office address]

Working Hours: [TO FILL: office hours, days per week, weekly days off]

Salary: Tk [TO FILL] – [TO FILL] (Monthly)

Compensation & Other Benefits

• Free role certification during a training week in Narail [TO FILL: certificate name, paid or unpaid, food/stay that week]

• Daily English training (1 hour per day) and ongoing AI training

• Work with international clients

• Help finding accommodation in Narail [TO FILL: help only, or cost covered/shared]

• 1,000 Tk travel support for shortlisted candidates invited to interview in Narail [TO FILL: how it is paid]

• [TO FILL: other benefits, e.g. bonus, lunch, transport, probation terms]

Application Deadline: [TO FILL]

Apply Procedure / Read Before Apply

Please send a 1–2 minute self-introduction video in English [TO FILL: bdjobs video CV, e-mail or link]. Tell us:

• your name

• your experience

• your skills

• which AI tools you use in your daily work, and what for

• any certifications you have

Example (speak in your own words): "Hello, I'm ___. I have ___ experience in ___ [coordinating projects / supporting a manager / leading a team]. I keep things organised by ___. One time I made sure ___ was delivered on time by ___. I use ___ to ___. I'd like to join StaffedSpaces because ___."

Before you upload your video, please confirm:

☐  I confirm I'm willing to work from Narail.

☐  I need help finding accommodation in Narail.

Screening Questions

1. Which AI tools do you use in your daily work, and what for?

2. Which track are you applying for: A (Project Coordinator), B (Executive Assistant), or both?

3. Which task or project management tools have you used?

4. Are you willing to spend about one week in our Narail office to earn a free certification for this role? (Yes / No)

5. I confirm I'm willing to work from Narail. (Yes / No)

6. I need help finding accommodation in Narail. (Yes / No)