Procurement Officer

Job Description

Title: Procurement Officer

Company Name: Pathfinder International

Vacancy: 02

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor's degree in Business, Finance, Management, or related field; or a combination of education and experience that yields the required competencies

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Procurement and Grants Policies and Procedures: Facilitates compliance with Pathfinder procurement and grants policies and procedures by setting an example, educating partners, and appropriately escalating issues when required or unsure.
∎ Vendor Database Management: Develops and manages a preferred vendor database.
∎ Due Diligence Processes and Procedures: Develops, updates, and implements due diligence policies and procedures.
∎ Internal Relationship Development: Develops and maintains the internal relationships required to understand the operational needs of Pathfinder to efficiently and effectively process all procurement requests.
∎ Procurement and Grants Process Management: Manages procurements/grants and ensures compliance with Pathfinder policy and funder regulations, including requests for quotes/proposals, coordinating procurement committee and meetings, negotiating rates, reviewing proposals and vendor selection, ensuring vendor vetting, and preparing vendor contracts.
∎ Supplier Performance and Payment Monitoring: Monitors supplier/grantees performance/payments, works with suppliers on issues management and changes suppliers as required. Contract management for all suppliers and vendors and creation of purchase requisitions as required. Executes supplier agreements (signing the contract).
∎ Tracking: Tracks purchases and invoices based on approved purchase orders or emails from requestor.
∎ Sourcing Team Management: Leads sourcing teams, including multiple business units.
∎ Project Management and Participation: Leads, manages or participates in cross-functional project teams.
∎ Training: Educate colleagues and, as applicable, contracted vendors on relevant Pathfinder policies and procedures.
∎ Any other tasks as assigned by supervisor.
∎ Procurement/Grants Management Principles, Processes and Practices: Advanced knowledge of supplier management, RFQ/RFP, and cost saving initiatives. Must be detailed oriented.
∎ Negotiation Skills: Advanced skills in negotiations.
∎ Reports: Proven ability to frequently prepare reports and logs.
∎ Change Leadership: Proven ability lead change and to remain flexible to ever-changing environments while adapting well to different situations.
∎ Due Diligence Process and Procedures: Ability to develop, implement and maintain due diligence process and procedures.
∎ Sourcing Team Management: Ability to source and manage sourcing teams.
∎ Knowledge of Local Rules: Must be familiar with USAID VAT Coupon use and Bangladesh Government VAT and TAX regulations, and contract rules.
∎ High Ethical Standard: Must be able to recognize and avoid conflict of interest in compliance with Pathfinder's requirement.
∎ Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of programs, including program strategies and indicators.
∎ Passion for Sexual and Reproductive Health: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
∎ Multi-tasking Skills: Proven ability to manage multiple initiatives at the same time.
∎ Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-pace environment.
∎ Languages: Proven writing and speaking skills using English language.
∎ Communication and Influencing Skills: Proven ability to influence others at all levels in the organization through diplomacy and proven oral and written communication skills. Proven ability to develop and maintain supplier relations.
∎ Software Applications: Advanced knowledge of MS Excel, PowerPoint, Word and Outlook. Advanced knowledge of procurement software.
∎ Matrix Management: Ability to thrive in a matrixed organization.
∎ Confidentiality: Ability to maintain confidential on work-related matters.

Additional Requirements:
∎ 5 years of relevant experience. This may be reduced for any candidate having procurement experience, and training.
∎ Having experience with USAID Project in Bangladesh will get preference
∎ Having training related to USAID Procurement rules and regulations will get preference.
∎ Travel may be required in the Project Work Areas
∎ Must be willing to travel in public transport
∎ Must be willing to work under pressure
∎ Must be willing to travel extensively in Bangladesh

Application Deadline: 6 Mar 2021

Company Information:
∎ 25 Feb 2021
∎ Pathfinder International
∎ Business : Pathfinder is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose.

Since 1957, we have partnered with local governments, communities, and health systems to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent.

Our work ensures millions of women, men, and young people are able to choose their own paths forward. Change lives with us.

Category: NGO/Development