Procurement Assistant (COVID - 19 Response)

Job Description

Title: Procurement Assistant (COVID - 19 Response)

Company Name: Relief International

Vacancy: Not specific

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ At least a bachelor's degree in a relevant subject.

Experience Requirements:
∎ At least 1 year(s)

Job Context:
∎ The Procurement Assistant in Ukhiya works under the supervision of the Procurement Officer in Ukhiya Hospital, and directly supports the officer on general Procurement activities, admin functions. The positions will also be responsible for covering the Procurement Officers activities for RI`s main hospital COVID19 response when the officer is away. This position requires accountability, flexibility, creative thinking and ability to meet deadlines.
∎ Reporting to: Procurement Officer, Ukhiya Office
∎ Department: Operations
∎ Expected Start Date: ASAP
∎ Contract length: Up to December 31, 2020.

Job Responsibilities:
∎ Receive and process all Purchase Request from the hospital team, program Staff and other operations departments in Ukhiya.
∎ Prepare all quotations for the vendors while ensuring that supplier's rotation is adhered to.
∎ To prepare Bid analysis and PO after the procurement officer has reviewed and recommended.
∎ Ensure that procurements are done in accordance with RI and Donor Policies and procedures, ensuring that the purchases of goods are appropriate in terms of quality and fair market price.
∎ Ensure that all purchases are properly authorized in accordance with RI Finance and Supply Chain policies and procedures.
∎ Ensure that RI procurement procedures are followed in all spheres.
∎ Ensure that up to date files for price guide / catalogues / products technical information to be used by the office for Budgetary and ordering purposes are maintained.
∎ Prepare all payments in good time and submit the documents for review to the Procurement officer before submitting it to finance.
∎ Prepare weekly procurement reports and send to all the Hospital Administrator, and departmental managers
∎ Ensure that all other procurement files are maintained
∎ Coordinate closely with the Procurement / Logistics Department in Cox's to ensure that program supplies purchased from Cox's are in place in Main hospital as requested.
∎ Other duties as assigned by your supervisor

Additional Requirements:
∎ Both males and females are allowed to apply
∎ 1-2 Years work experience in procurement/supply chain or related field, preferably with NGOs
∎ Able to prioritize, communicate effectively, and meet deadlines.
∎ Able to work independently and within a team.
∎ Diligent in work processes.
∎ Flexible in schedule, attitude and work prioritization.
∎ Proficient in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word and MS Excel. Adobe suite preferred.
∎ Fluency in English & Bangla.
∎ Women are highly recommended to apply.

Salary:
∎ As per RI National Pay Scale Policy in Bangladesh

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays
∎ Salary Review: Yearly
∎ Two festival bonuses in a year equivalent to one basic salary.
∎ Severance (8.33% of the monthly basic salary) goes with the monthly release of the salary.

Application Deadline: April 11, 2020

Company Information:
∎ Relief International
∎ Address : Bangladesh Country Office: House: 451 , Road: 8 West, DOHS Baridhara, Dhaka-1206; Head Quarter: 5455 Wilshire Blvd., Suite 1280 Los Angeles, CA 90036, USA
∎ Web : www.ri.org
∎ Business : Relief International, hedquatered in USA, is a leading international non government organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact.

Our signature approach which we call the RI Way emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Relief International has been working in Bangladesh since 2004. The Bangladesh portfolio of Relief International has strong focus on emergency response, economic opportunity and livelihoods rebuilding, traficking in persons, sustainable tourism, human rights and protection, refugee crisis response and public health. RI maintains a country office in Dhaka with multiple field offices in Cox`s Bazar. RI currently employs over 1000 local and international staffs in Bangladesh.

Relief International is currently implementing large scale refugee response program in Cox`s Bazar in Bangladesh in collaboration with multiple partners including UNHCR, UNICEF, USAID/OFDA, EU ECHO.
For more information on Relief International: www.ri.org

Category: NGO/Development