Pharmacy In-Charge

Job Description

Title: Pharmacy In-Charge

Company Name: York Hospital Ltd.

Vacancy: 02

Age: At least 24 years

Job Location: Dhaka (Banani)

Salary: Tk. 20000 - 35000 (Monthly)

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): Hospital

• Bachelor of Pharmacy (B.Pharm) in Pharmacy
• Post Graduate Diploma (PGD) in Pharmacy

• At least 4 years
• The applicants should have experience in the following business area(s): Hospital

• Age At least 24 years

1. Pharmacy Operations

   • Supervise and ensure smooth day-to-day operation of the hospital pharmacies.

   • Ensure medicines are dispensed accurately and strictly against valid prescriptions.

   • Maintain proper control over prescription and non-prescription medicines in accordance with hospital policy and applicable regulations.

   • Ensure timely availability of essential medicines for OPD, IPD, ICU, NICU, Emergency and OT requirements.

2. Inventory & Stock Management

   • Monitor medicine stock levels and ensure timely replenishment of fast-moving and essential medicines.

   • Maintain accurate records of stock receipts, issues, transfers, returns and adjustments.

   • Monitor batch numbers, expiry dates and storage conditions.

   • Implement FEFO (First Expiry, First Out) to minimize expiry-related losses.

   • Conduct regular physical stock verification and reconcile discrepancies with system records.

3. Procurement & Supplier Coordination

   • Prepare purchase requisitions based on consumption, minimum stock levels and projected requirements.

   • Coordinate with the Purchase/Procurement team regarding medicine orders and deliveries.

   • Verify received medicines against purchase orders, invoices and delivery documents.

   • Coordinate with authorized suppliers and report quality, quantity or delivery-related issues.

4. Medicine Safety & Quality Control

   • Ensure medicines are stored according to prescribed temperature, light, humidity and other storage requirements.

   • Maintain proper segregation and control of high-alert, emergency, refrigerated and other special-category medicines.

   • Immediately report expired, damaged, recalled or questionable medicines and ensure proper segregation and disposal as per policy.

   • Ensure proper documentation and control of medicines with special regulatory requirements.

5. Billing & System Management

   • Ensure all pharmacy sales/issues are properly entered into the hospital pharmacy/ERP system.

   • Monitor billing accuracy and prevent unauthorized or undocumented medicine issues.

   • Coordinate with Accounts, Billing and other relevant departments regarding pharmacy-related financial and system issues.

   • Review pharmacy reports relating to sales, consumption, stock and expiry.

6. Staff Supervision

   • Supervise Pharmacists, Pharmacy Assistants and other pharmacy personnel.

   • Prepare/monitor duty rosters and ensure adequate staffing during all operating hours.

   • Allocate duties, monitor performance and provide necessary guidance and training.

   • Ensure staff follow hospital policies, professional standards and pharmacy procedures.

7. Patient & Clinical Support

   • Ensure timely and accurate dispensing of medicines to patients.

   • Coordinate with doctors, nurses and clinical departments regarding medicine availability and appropriate dispensing requirements.

   • Address pharmacy-related queries and complaints professionally and promptly.

   • Maintain confidentiality of patient and prescription information.

8. Compliance & Documentation

   • Ensure pharmacy operations comply with applicable laws, regulations, licensing requirements and hospital policies.

   • Maintain all required registers, records, licenses, reports and supporting documents.

   • Cooperate with internal/external audits, inspections and regulatory reviews.

   • Ensure proper documentation of medicine wastage, returns, shortages and discrepancies.

9. Cost Control & Loss Prevention

   • Monitor medicine wastage, expiry and stock losses and take corrective measures.

   • Identify opportunities for reducing unnecessary inventory and improving cost efficiency.

   • Investigate and report stock discrepancies, unusual consumption or suspected misuse to management.

10. Reporting

• Prepare and submit regular reports on pharmacy sales, stock position, consumption, expiry, wastage and other key pharmacy activities.

• Inform management promptly about critical medicine shortages, operational issues, compliance concerns or significant discrepancies.

• Recommend improvements in pharmacy operations, inventory control and service quality.