Personal Assistant To Managing Director

Job Description

Title: Personal Assistant To Managing Director

Company Name: MLG Cargo Limited

Vacancy: 1

Age: Na

Job Location: Dhaka (Banani)

Salary: Tk. 20000 - 25000 (Monthly)

Experience: --

Published: 2026-08-24

Application Deadline: 2026-08-28

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

Key Responsibility

Executive Support

• Manage the MD's calendar, appointments, meetings, and daily schedule.

• Prioritize meetings and commitments based on business importance and urgency.

• Prepare daily and weekly schedules and ensure timely execution of priorities.

• Coordinate internal and external meetings on behalf of the MD.

• Prepare meeting agendas, briefing notes, presentations, and relevant documents.

• Attend meetings when required and prepare accurate Minutes of Meeting (MoM) and action trackers.

• Monitor commitments and follow up with relevant stakeholders to ensure timely completion.

• Serve as a key communication bridge between the MD and internal/external stakeholders.

Communication & Correspondence 

• Manage incoming and outgoing correspondence, emails, letters, and official communications.

• Draft, proofread, and format professional business correspondence on behalf of the MD if/when required.

• Maintain appropriate follow-up on important emails, requests, proposals, and commitments.

• Coordinatecommunicationswithclients,businesspartners,overseasagents,vendors,government authorities, and other stakeholders

• Ensure that important matters requiring the MD's attention are escalated promptly.

Business Coordination

• Coordinate with department heads and senior management regarding matters assigned by the MD.

• Track strategic initiatives, assignments, deadlines, and outstanding actions.

• Maintain executive-level trackers and dashboards where required.

• Assist in preparing management reports, presentations, business updates, and analysis.

• Conduct basic research and compile information required for business decisions.

• Support the MD in coordinating business development activities and external engagements.

• Assist with preparation for client meetings, partner meetings, management meetings, and corporate events.

Travel & Logistics

• Coordinate domestic and international business travel arrangements.

• Manage flight bookings, hotels, transportation, visas, itineraries, and meeting schedules.

• Prepare comprehensive travel itineraries and supporting documentation.

• Coordinate travel-related meetings and appointments.

• Handle last-minute changes and travel-related issues efficiently.

Confidentiality & Information Management

• Handle confidential business, financial, commercial, employee, and personal information with absolute discretion.

• Maintain organized digital and physical records.

• Ensure sensitive documents and communications are appropriately secured.

• Maintain an effective filing and document-management system.

• Exercise sound judgment regarding information that may be shared, escalated, or withheld.

Office of the Managing Director

• Maintain an organized and efficient workflow within the Office of the MD.

• Coordinate requests directed to the MD and ensure appropriate routing.

• Prepare daily priority lists and follow-up schedules.

• Maintain calendars, contact databases, meeting records, and executive documentation.

• Support special projects and assignments initiated by the MD.

Required Competences

Essential

• Exceptional organizational and time-management skills.

• Strong attention to detail.

• Excellent written and verbal communication.

• Strong follow-up and coordination ability.

• Ability to prioritize multiple tasks simultaneously.

• High level of confidentiality and integrity.

• Strong interpersonal and relationship-management skills.

• Professional appearance and executive presence.

• Ability to remain calm and effective under pressure.

• Strong problem-solving and decision-making skills.

Preferred

• Experience in logistics, freight forwarding, shipping, trading, or another B2B environment.

• Familiarity with international business communication.

• Experience working with international clients, agents, or business partners.

• Strong presentation and business-writing skills.

• Ability to conduct basic business research and prepare concise executive summaries.

Working Style

This position requires a high degree of trust and flexibility. The candidate must be comfortable working in a dynamic entrepreneurial environment where priorities may change quickly.

The successful candidate should be capable of distinguishing between:

 “The Managing Director needs to know this“

and

“The Managing Director needs me to handle this“

The objective is to enable the MD to focus on strategic, commercial, and leadership priorities while ensuring that operational details, communication, and follow-through are properly managed.

 What MLG Cargo Limited Offers

• Opportunity to work directly with the Managing Director and senior leadership.

• Exposure to international logistics, freight forwarding, and global business operations.

• Significant learning and professional development opportunities.

• High level of responsibility and ownership.

• Exposure to clients, overseas business partners, and strategic business initiatives.

• Opportunity to grow with a rapidly developing logistics company.