Partnerships & Consortia Finance Officer

Job Description

Title: Partnerships & Consortia Finance Officer

Company Name: Handicap International (humanity & Inclusion) in Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Minimum Bachelor Degree in Business Administration/Accounting/Finance/Economics discipline.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of people with disabilities in society. HI is an independent and impartial aid organization working in situations of poverty, exclusion, conflict, and disaster throughout Bangladesh. With projects in different districts of the country, HI works not only with people with disabilities and other vulnerable populations, but also with their families, their communities, and local humanitarian actors in order to respond to their essential needs, improve their living conditions, promote respect for their dignity and fundamental rights, and provide sustainability in its action. As one of the key organizations in the disability sector, HI has a wide range of projects which assist to promote the inclusion of persons with disabilities and their issues in emergency and development contexts, building capacities of local stakeholders, and reducing the impact of natural and human-made disasters. Particularly in Cox`s Bazar district, HI is providing services in rehabilitation, MH/PSS, SRH, protection, and inclusive education with an inclusion mainstreaming approach to refugees and host populations affected by the forcibly displaced undocumented Myanmar nationals. HI`s multi-sectoral mobile units (MU) and static approach are currently working in 15 camps located in both Teknaf and Ukhiya Upazilas and surrounding host areas providing comprehensive services in physical rehabilitation, and primary health care, protection, and MH/PSS.
∎ HI is currently implementing a development and humanitarian response project in Kurigram, and Cox`s Bazar district through 4 project offices (Kurigram, Ukhiya, and Teknaf) and 2 coordination offices (Dhaka and Cox Bazar).
∎ Operational Thematic: Livelihood, Health and Rehabilitation, Protection, Inclusion, Education, and Atlas Logistics
∎ Number of staff: Around 270 National staff and 06 international staff
∎ HI is currently looking for a Partnerships & Consortia Finance Officer for its Finance Department. The Partnership and Consortia Finance Officer is responsible for managing the financial aspects of operational partnerships and consortia. He or she is responsible for producing and ensuring the production of quality financial information for and from our partners and contributing to the application and dissemination of the budget framework, donor rules, tools, procedures, and financial standards among partners.
∎ Job Location: Dhaka
∎ Type of Contract: Fixed-term
∎ Duration of the Contract: As early as possible to 14th September 2023.

Job Responsibilities:
∎ Mission 1: Strategy and steering
∎ Implements and monitors the action plans for HI's financial strategy within his or her area of responsibility.
∎ Updates financial information and monitors financial indicators within his or her area of responsibility.
∎ Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
∎ Helps to identify financial and legal risks for HI within his or her area of responsibility.
∎ Mission 2: Standards and expertise
∎ Deploys all of HI's financial policies, processes, and tools within his or her area of responsibility.
∎ Ensures that HI's legal obligations are met and produces the required financial documents.
∎ Reports any changes in standards, case law, or in practices of other stakeholders in the financial field of which he/she is aware.
∎ Complies with the General Data Protection Regulation (GDPR).
∎ Implements and complies with procedures for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
∎ Contributes to internal control within his or her area of responsibility and applies identified corrective actions.
∎ Mission 3: Operational implementation
∎ Responsibility 1: Contributes to the quality of partners' financial information
∎ Produces an analysis of partners' capacities in the financial field (e.g. budget monitoring tools) and, based on this analysis, builds a capacity-building plan for these partners.
∎ Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests.
∎ If needed, assists partner(s) in their budget development and adjustment.
∎ Support the Project Manager in the regular monitoring of the partner(s) budget follow-up and in the actions to be taken in case of drift.
∎ Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).
∎ Helps partners to organize themselves to meet the deadlines in the financial calendar.
∎ Responsibility 2: Contributes to the financial management of institutional funding in compliance with "donor" guidelines and contractual obligations
∎ Assists with the drafting of funding proposals for institutional donors; compiles multi-programme proposals when the programme is lead.
∎ Optimizes funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
∎ Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)
∎ Informs budget holders of institutional donors' financial rules and verifies their application.
∎ Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules, and anticipates slippage by preparing contractual amendments with his or her interlocutors.
∎ Produces financial reports for institutional donors in conformity with donor guidelines.
∎ Prepares payment requests for donors and informs his or her line manager in the event of a (possible) delay in payments.
∎ Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
∎ Prepares responses to questions from internal and donor auditors.
∎ Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces.
∎ Responsibility 3: Contributes to financial and budget management
∎ Participates in the construction and adjustment of budgets with the budget holders.
∎ Provides budget holders with regular budget monitoring reports and assists them in the use of tools.
∎ Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the departments concerned.
∎ Integrates budget adjustments into the budget monitoring tools and enters cost-accounting modifications into the Financial Information System (FIS).
∎ Contributes towards optimizing the use of HI's funds.
∎ Adheres to the deadlines in HI's financial calendar.
∎ Consolidate cash flow needs within his or her area of responsibility.
∎ Prepares responses to questions from internal and statutory auditors.
∎ Assist FD budget development, follow-up, and reporting (Specially HI Budget for Partners and Consortium members under HI FD coverage)
∎ Mission 4: Profession facilitation
∎ Contributes to the facilitation of the profession's development in his or her area of responsibility.
∎ Mission 5: Emergency preparedness and response
∎ Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI's effective humanitarian response.

Additional Requirements:
∎ Age at least 25 years
∎ Minimum 03 Years similar positions working experience with International NGO.
∎ Experience and clear understanding of NGOAB rules and procedures (FD).
∎ Basic computer literacy using Microsoft Office- Microsoft Word, Excel.
∎ Problem-solving ability in technical aspects.
∎ Ability to work in a team and intercultural environment.
∎ Demonstrate excellent interpersonal skills.
∎ Ability to work independently with limited direct supervision.
∎ Self-driven, committed, and high work ethic.
∎ Person with disability are encouraged to apply

Salary:
∎ Tk. 83311 - 92252 (Monthly)
∎ Salary will be determined based on experience, qualification and budget availability.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Leave: Sick Leave, Annual Leave, Medical Leave and Event Leave as per HI Policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 26 Sep 2022

Company Information:
∎ 12 Sep 2022
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House 3/A, Road 36, Gulshan-2, Dhaka-1212, Bangladesh
∎ Web : https://hi.org/en/index
∎ Business : Business: Handicap International (HI) is an international aid organization specializing in the field of disability. Non-governmental, non-religious, non-political, and non-profit making works alongside persons with disabilities and other vulnerable groups, whatever the context, assisting them and supporting them in their efforts to become self-reliant. Since its creation, the organization has set up programmes in approximately 60 countries and intervened in many emergencies. It operates as a federation made up of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) that provide human and financial resources, manage projects, and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works with persons with disabilities and with their families, their communities, and society. The main office is based in Dhaka, and presently there are 4 project offices (Kurigram, Sitakundu, Ukhiya, and Teknaf) and 1 coordination office (Cox Bazar).

Presently HI Bangladesh is implementing projects on integrating disability in community-based disaster risk reduction and response; economic empowerment of extremely poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities, capacity building of professional associations; and support to Disabled People`s Organizations; among others.

Category: NGO/Development

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