Operations Assistant-Supply

Job Description

Title: Operations Assistant-Supply

Company Name: Relief International

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ At least a bachelor's degree in a relevant subject.

Experience Requirements:
∎ 1 to 2 year(s)

Job Context:
∎ Reports to: Operations Manager, Cox`s Bazar
∎ Department: Operations
∎ The position is based in Cox`s Bazar.
∎ Scope of Work:
∎ The Operations Assistant- CXB works under the direct supervision of the Operations Manager and provides operational support to RI`s Cox`s Bazar Rohingya Response Program. This includes: assisting in procurement, supply chain, stock keeping, and document preparation. This position requires flexibility, attention to detail, and a team player attitude.

Job Responsibilities:
∎ Assist in procurement and supply chain including: collecting quotes, follow-up with vendors, processing documents for approval and handing small cash purchases etc.
∎ Stock keeping and transit stock management at Cox's Bazar level including receiving of goods, managing goods in transit, arranging delivery of material, maintaining stock and stock registers as necessary
∎ Receive and record Purchase Request forms
∎ Monitor and track all inventory and maintain the Inventory Report
∎ Update and manage the procurement tracker and share with relevant staff
∎ Issue Purchase Orders and provide timely follow-up with vendors to ensure deadlines are met
∎ Support in archiving of documentation of procurement and operations files in accordance with organizational guidelines; maintain proper filing system
∎ Arrange travel and logistics for staff and visitors including hotel and flight bookings, airport pick-up and maintaining the flight tracker
∎ Maintain and update the accommodation tracker to monitor staff and visitor housing needs
∎ Perform any other duties is assigned by Supervisor

Additional Requirements:
∎ 1-2 years work experience in procurement/supply chain or related field, preferably with NGOs
∎ Able to prioritize, communicate effectively, and meet deadlines.
∎ Able to work independently and within a team.
∎ Diligent in work processes.
∎ Flexible in schedule, attitude and work prioritization.
∎ Proficient in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word and MS Excel. Adobe suite preferred.
∎ Fluency in English & Bangla.
∎ Women are highly recommended to apply.

Application Deadline: August 8, 2019

Company Information:
∎ Relief International
∎ Business : Relief International, hedquatered in USA, is a leading international non government organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact.

Our signature approach which we call the RI Way emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Relief International has been working in Bangladesh since 2004. The Bangladesh portfolio of Relief International has strong focus on emergency response, economic opportunity and livelihoods rebuilding, traficking in persons, sustainable tourism, human rights and protection, refugee crisis response and public health. RI maintains a country office in Dhaka with multiple field offices in Cox`s Bazar. RI currently employs over 1000 local and international staffs in Bangladesh.

Relief International is currently implementing large scale refugee response program in Cox`s Bazar in Bangladesh in collaboration with multiple partners including UNHCR, UNICEF, USAID/OFDA, EU ECHO.
For more information on Relief International: www.ri.org

Category: NGO/Development