Officer/Sr. Officer- Admin

Job Description

Title: Officer/Sr. Officer- Admin

Company Name: Society for Assistance to Hearing Impaired Children (SAHIC)

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor degree in any discipline

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO

• At least 2–3 years of relevant experience.

• Good communication and interpersonal skills. 

• Strong negotiation and vendor management capability.

• Problem-solving mindset and ability to work under pressure.

• Good knowledge of MS Office and ERP software.

• High level of integrity, accuracy, and accountability

• Oversee day-to-day administrative operations of the organization.

• Assist in proper management of office infrastructure, utilities, equipment, and supplies.

• Monitor housekeeping activities, cleanliness, and workplace safety.

• Maintain updated records of office assets, inventories, and materials.

• Support to control inventory movement and stock levels to ensure adequate supply without overstocking.

• Work with the concerned department and medical teams to align stock availability with operational needs.

• Supervise regular and corrective maintenance activities for all office facilities and equipment.

• Coordinate with technicians, vendors, and service providers to ensure timely repairs.

• Maintain maintenance logs, service records, and compliance documents.

• Assist line manager to ensure workplace safety, fire safety equipment checks, and emergency preparedness.

• Assist in procurement of goods, services, and materials as per organizational policies.

• Prepare RFQs, collect quotations, evaluate vendors, and ensure cost-effective purchasing.

• Maintain vendor lists, contracts, purchase trackers, and payment follow-ups.

• Ensure timely delivery of goods and services with proper quality checking.

• Prepare Purchase Orders (PO), GRN, comparative statements, and procurement documentation.

• Assist to ensure all procurement and maintenance activities follow company policies and audit requirements.

• Prepare monthly reports on admin operations, maintenance status, procurement updates etc.