Job Description

Title: Officer – Finance, Accounts and Admin

Company Name: UCEP Bangladesh

Vacancy: 01

Age: at most 35 years

Location: Dhaka

Experience:
∎ At least 2 years

Published: 14 Nov 2024

Education:
∎ Bachelor of Commerce (BCom)

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Minimum B.Com. At least 2nd division/class at all levels in academic qualification.
∎ At Least 02 (two) years of relevant professional experience in Accounts and Finance in a large organization or CA Course completed.
∎ Good Command of communication skills both in Bangla and English.
∎ Computer operating skills including MS Office packages and other accounting related software and tools etc.
∎ Self-motivated, adaptable and team player.·
∎ Willingness to transfer at any place where UCEP has its activities.
∎ Age limit for the applicant would be maximum 35 years.
∎ Management has the right to make exceptions based on qualifications.
∎ Minimum B.Com. At least 2nd division/class at all levels in academic qualification.
∎ At Least 02 (two) years of relevant professional experience in Accounts and Finance in a large organization or CA Course completed.
∎ Good Command of communication skills both in Bangla and English.
∎ Computer operating skills including MS Office packages and other accounting related software and tools etc.
∎ Self-motivated, adaptable and team player.·
∎ Willingness to transfer at any place where UCEP has its activities.
∎ Age limit for the applicant would be maximum 35 years.
∎ Management has the right to make exceptions based on qualifications.

Responsibilities & Context:
∎ To contribute implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
∎ To ensure that all financial and accounting functions of UCEP Bangladesh and all its entities comply with UCEP Bangladesh and national financial management and compliance related policies.
∎ To ensure proper use and management of Enterprise Resource Planning (ERP), QuickBooks and other automated tools and software for financial and accounts management.
∎ To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making about accounts related transactions including Provident Fund and Gratuity Fund at central and regional level.
∎ To prepare vouchers with reference numbers and relevant supporting documents in compliance with UCEP Bangladesh policies.
∎ To ensure posting the transaction in the accounting software in proper accounts head / budget code / project code.
∎ To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
∎ To assist for timely preparation of payroll and payout.
∎ To provide necessary support for effective and efficient management of advances and loans to different projects.
∎ To assist to prepare project wise accounting of expenses following approved budget.
∎ To assist to prepare monthly budget variance report and disseminate to respective cost centers at central and regional level.
∎ To ensure deduction of VAT & IT at source as per government rules and thereafter timely deposits in government treasury.
∎ To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
∎ To provide necessary support for effective coordination with Programmes, HRM and Administration and other departments as necessary for efficient management of financial functions.
∎ To ensure proper documentation both electronic and hard copies of all financial records.
∎ To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
∎ To check the correctness & accuracy of all bills, papers and documents before disbursement and prepare vouchers.
∎ To maintain books of accounts for partnership projects separately if necessary.
∎ To maintain day-to-day accounts including petty cash management.
∎ To assist for banking related activities and prepare monthly bank reconciliation on time.
∎ To provide support to procurement processes as per requirement.
∎ To contribute to various committees as per decision of the management.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To maintain strict confidentiality of information, documents and other internal and external communications.
∎ To carry out any other relevant tasks assigned by supervisor as and when necessary.
∎ Nature of Job: Fixed-Term Contractual Staff (Core Position).
∎ Job Location: Regional Office, Jartabari, Dhaka.
∎ Job Purpose: To contribute to ensure that UCEP Bangladesh’s finance and accounts related functions are managed efficiently and effectively; complying with relevant policies and procedures in line with UCEP Bangladesh’s values, vision, mission, goals and relevant country laws.
∎ Job Responsibilities:
∎ To contribute implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
∎ To ensure that all financial and accounting functions of UCEP Bangladesh and all its entities comply with UCEP Bangladesh and national financial management and compliance related policies.
∎ To ensure proper use and management of Enterprise Resource Planning (ERP), QuickBooks and other automated tools and software for financial and accounts management.
∎ To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making about accounts related transactions including Provident Fund and Gratuity Fund at central and regional level.
∎ To prepare vouchers with reference numbers and relevant supporting documents in compliance with UCEP Bangladesh policies.
∎ To ensure posting the transaction in the accounting software in proper accounts head / budget code / project code.
∎ To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
∎ To assist for timely preparation of payroll and payout.
∎ To provide necessary support for effective and efficient management of advances and loans to different projects.
∎ To assist to prepare project wise accounting of expenses following approved budget.
∎ To assist to prepare monthly budget variance report and disseminate to respective cost centers at central and regional level.
∎ To ensure deduction of VAT & IT at source as per government rules and thereafter timely deposits in government treasury.
∎ To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
∎ To provide necessary support for effective coordination with Programmes, HRM and Administration and other departments as necessary for efficient management of financial functions.
∎ To ensure proper documentation both electronic and hard copies of all financial records.
∎ To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
∎ To check the correctness & accuracy of all bills, papers and documents before disbursement and prepare vouchers.
∎ To maintain books of accounts for partnership projects separately if necessary.
∎ To maintain day-to-day accounts including petty cash management.
∎ To assist for banking related activities and prepare monthly bank reconciliation on time.
∎ To provide support to procurement processes as per requirement.
∎ To contribute to various committees as per decision of the management.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To maintain strict confidentiality of information, documents and other internal and external communications.
∎ To carry out any other relevant tasks assigned by supervisor as and when necessary.
∎ Safeguarding: UCEP Bangladesh is dedicated to creating a safe and respectful work environment, free from any form of misconduct such as sexual harassment, exploitation, abuse, lack of integrity, and financial impropriety. It is imperative that our staff actively safeguard the well-being of children, young individuals, and adults consistently. We require all team members and volunteers to uphold this commitment in accordance with our Code of Conduct and PSEAH policies. We place utmost importance on recruiting individuals who wholeheartedly embrace and exemplify this dedication in their work with us.

Compensation & Other Benefits:
∎ Monthly Salary: BDT. 39,112/- (Thirty-Nine Thousand One Hundred & Twelve) only.
∎ Compensation & Benefits: Provident Fund (PF), Gratuity, Festival Bonus, Group Insurance, Weekly 02 Holidays etc.

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

***Without requisite qualifications and experience will not be considered.

 Apply Procedure

 Interested candidates should apply to https://jobs.ucepbd.org on or before November 25, 2024. Only short-listed candidates would be contacted and may be requested for more information. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Direct application to any UCEP Bangladesh staffs, any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. UCEP Bangladesh is actively trying to increase equity and gender parity in the organization. Therefore, qualified women and candidates from disadvantaged backgrounds including Persons with Disabilities (PWDs) are especially encouraged to apply. The compulsory age of retirement is 60 years.

Company Information:
∎ UCEP Bangladesh
∎ Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Address::
∎ Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Application Deadline: 25 Nov 2024

Category: Accounting/Finance