Officer, Administration

Job Description

Title: Officer, Administration

Company Name: University Of Liberal Arts Bangladesh

Vacancy: 1

Age: At most 35 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): University

• At least 2 years
• The applicants should have experience in the following business area(s): University

• Age At most 35 years

QUALIFICATIONS 

EDUCATION 

·       Graduation in any discipline from a reputed University.

·       Recent certification course or training on security and safety would be preferred

 EXPERIENCE 

·       Should have at least 2 years of experience in the relevant field. 

OTHER REQUIREMENTS 

·       Excellent interpersonal, communication skills in Bangla; and functional reading and writing skills in English

·       Emailing, Google Search and report preparation skills

·       Ability to work independently and take initiative in crisis management.

·       Ability to handle/monitor CCTV devices and equipment

REPORTING

The incumbent will report to the Director, Administration

JOB RESPONSIBILITIES

Operations Management:

• Act as the primary contact for any administrative requests.
• Oversee daily administrative operations of the office
• Ensure office areas are properly maintained and operational.
• Supervise support staff including cleaners, office support staff and security guards.
• Communicate & coordinate required maintenance or repairs

Facility and Vendor Coordination:

• Coordinate with landlord for building-related maintenance and services.
• Manage attendance of cleaner and provide monthly report.
• Assist in the setup of furniture, IT, and communication systems.

Logistic Support:

• Provide administrative support for academic and non-academic activities.
• Maintain event booking and respond to requests.
• Arrange logistics for meetings, training sessions, and official events.
• Maintain records of assets, inventory, and supplies.
• Submit items requirements and ensure delivery.

Finance and Budget Support:

• Receive Vendor bills and process.
• Receive and process utilities bill (electricity, water, and internet)
• Process monthly service charges.
• Assist in preparing operational budget.

Safety and Security:

• Ensure safety equipment’s maintenance and activation.
• Ensure refill of in-house fire extinguishers.
• Oversee duties of the deployed security guards
• Communicate with security vendor for any necessary adjustments

• Provident fund,Gratuity
• Festival Bonus: 2

• Mobile data allowance

• Pick & Drop facilities