Job Description

Title: Monitoring and Documentation Officer

Company Name: World Vision Bangladesh

Vacancy: 1

Location: Cox's Bazar (Ukhia)

Minimum Salary: Negotiable

Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 27 Feb 2025

Education:
∎ Bachelor or Master Degree in any discipline preferably URP/Development Studies/Statistics/ Social Science.
∎ Bachelor or Master Degree in any discipline preferably URP/Development Studies/Statistics/ Social Science.

Requirements:

Additional Requirements:
∎ Must have knowledge and skills of project implementation
∎ Familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP, Core Humanitarian standards.
∎ Oral and written communication skills in English and Bengali.
∎ Ability to work in a team. Work under pressure and can take additional responsibilities.
∎ Intermediate level of computer literacy using of Microsoft Office Microsoft Word, Excel, MS Power Point, SPSS & other database program. Proven skill in quantitative and report writing.
∎ At least Four years hands on experience in monitoring, evaluation and documentation of development / emergency projects.
∎ Demonstrated commitment to World Vision values and philosophy, and capacity to engage with the broader community in living these values.
∎ 70% field based work / field visit
∎ Must have knowledge and skills of project implementation
∎ Familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP, Core Humanitarian standards.
∎ Oral and written communication skills in English and Bengali.
∎ Ability to work in a team. Work under pressure and can take additional responsibilities.
∎ Intermediate level of computer literacy using of Microsoft Office Microsoft Word, Excel, MS Power Point, SPSS & other database program. Proven skill in quantitative and report writing.
∎ At least Four years hands on experience in monitoring, evaluation and documentation of development / emergency projects.
∎ Demonstrated commitment to World Vision values and philosophy, and capacity to engage with the broader community in living these values.
∎ 70% field based work / field visit

Responsibilities & Context:
∎ This position is responsible for overall Monitoring and Evaluation of the WASH project activities including beneficiary information management through analyzing all sorts of information, current database and by taking regular input form field team. S/He will ensure day to day monitoring and cooperate with MIS and CFM team.Design and implement the  M & E system:
∎ Support development of M&E framework closely aligned to the project theory of change. Design and develop different types of project-related monitoring tools of facility and infrastructure and survey protocols for documentation of the project interventions and tracking progress. Develop the overall framework/ reporting channel of the M&E activities. Design and develop a variety of project-related monitoring tools, including:
∎ Facility and infrastructure assessment checklists, Survey protocols (e.g., household surveys, Baseline and Endline survey, PDM, ODM, focus group discussions, key informant interviews), Data collection forms (both paper and electronic), Standardized reporting templates. Implement participatory M&E approaches, engaging program participants in data collection, analysis, and interpretation. Document the process and outcomes of participatory activities. Maintain an up-to-date Indicator Performance Tracking Table (IPTT) to track project progress. Technical program routine monitoring coordinated to support annual donor reporting. Document case studies to showcase project impact and best practices. Data analysis, storage & reporting:
∎ Compile, aggregate and analyze data and information elements required to produce standardized information products. Prepare and operationalize Database to capture routine monitoring and processing functions installed and maintained. Undertake regular field visits to support implementation of M&E, CFM and check the quality of data produced. Data aggregation products and analysis produced to meet requirements for quarterly & annual progress reports. Prepare and submit schedule reports timely. Provide several scheduled internal and external reports to the team and the donor as per requirements. Manage and support M&E capacity building and performing M&E functions during the life of the project: Support the operation in the analysis of processed data and information and perform data quality and consistency control. Train field staff on the use of data collection forms, how to enter data and how to analyze it. Also, train field staff on the protection of sensitive data, including both hardcopies and electronic data. Identify M&E capacity gaps among project staff and develop and implement appropriate training and supervision plans. In project regular learning assessment with the frequency of quarterly/semi-annual/annual established. Lead the key learning:
∎ Prepare consolidated progress reports for the management including identification of problems, causes of potential bottlenecks in implementation and provide specific recommendation independently. Organizational learning, strengths and challenges are properly documented, Quarterly review meetings and semi-annual learning events completed. Organizational capacity of project team strengthened. Apply learning from M&E information and share key information with community / partners. Professional and personal development enhanced:
∎ Increasing demonstration and understanding of and commitment to World Vision’s Core Values in the approach to work and relationships. Ensure integration, cooperation and coordination among coworkers, partners and stakeholders. Continue reflective practice and promote its use in self and with others.Ad-hoc Activities:
∎ As per requirement in changing context, support to sectors in performing relevant activities.
∎ This position is responsible for overall Monitoring and Evaluation of the WASH project activities including beneficiary information management through analyzing all sorts of information, current database and by taking regular input form field team. S/He will ensure day to day monitoring and cooperate with MIS and CFM team.
∎ Design and implement the  M & E system:
∎ Support development of M&E framework closely aligned to the project theory of change. Design and develop different types of project-related monitoring tools of facility and infrastructure and survey protocols for documentation of the project interventions and tracking progress. Develop the overall framework/ reporting channel of the M&E activities.
∎ Design and develop a variety of project-related monitoring tools, including:
∎ Facility and infrastructure assessment checklists, Survey protocols (e.g., household surveys, Baseline and Endline survey, PDM, ODM, focus group discussions, key informant interviews), Data collection forms (both paper and electronic), Standardized reporting templates. Implement participatory M&E approaches, engaging program participants in data collection, analysis, and interpretation. Document the process and outcomes of participatory activities. Maintain an up-to-date Indicator Performance Tracking Table (IPTT) to track project progress. Technical program routine monitoring coordinated to support annual donor reporting. Document case studies to showcase project impact and best practices.
∎ Data analysis, storage & reporting:
∎ Compile, aggregate and analyze data and information elements required to produce standardized information products. Prepare and operationalize Database to capture routine monitoring and processing functions installed and maintained. Undertake regular field visits to support implementation of M&E, CFM and check the quality of data produced. Data aggregation products and analysis produced to meet requirements for quarterly & annual progress reports. Prepare and submit schedule reports timely. Provide several scheduled internal and external reports to the team and the donor as per requirements. Manage and support M&E capacity building and performing M&E functions during the life of the project: Support the operation in the analysis of processed data and information and perform data quality and consistency control. Train field staff on the use of data collection forms, how to enter data and how to analyze it. Also, train field staff on the protection of sensitive data, including both hardcopies and electronic data. Identify M&E capacity gaps among project staff and develop and implement appropriate training and supervision plans. In project regular learning assessment with the frequency of quarterly/semi-annual/annual established.
∎ Lead the key learning:
∎ Prepare consolidated progress reports for the management including identification of problems, causes of potential bottlenecks in implementation and provide specific recommendation independently. Organizational learning, strengths and challenges are properly documented, Quarterly review meetings and semi-annual learning events completed. Organizational capacity of project team strengthened. Apply learning from M&E information and share key information with community / partners.
∎ Professional and personal development enhanced:
∎ Increasing demonstration and understanding of and commitment to World Vision’s Core Values in the approach to work and relationships. Ensure integration, cooperation and coordination among coworkers, partners and stakeholders. Continue reflective practice and promote its use in self and with others.
∎ Ad-hoc Activities:
∎ As per requirement in changing context, support to sectors in performing relevant activities.

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays, Medical allowance, Insurance, Gratuity, Provident fund
∎ Festival Bonus: 1

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia)

Company Information:
∎ World Vision Bangladesh
∎ Shanta Western Tower (14th Floor), 186 Bir Uttam Mir Shawkat Sarak (Gulshan-Tejgaon Link Road), Tejgaon, Dhaka- 1208
∎ https://www.wvi.org/bangladesh
∎ World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Women & Persons with Disability are highly encouraged to apply.

Address::
∎ Shanta Western Tower (14th Floor), 186 Bir Uttam Mir Shawkat Sarak (Gulshan-Tejgaon Link Road), Tejgaon, Dhaka- 1208
∎ https://www.wvi.org/bangladesh
∎ World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.Women & Persons with Disability are highly encouraged to apply.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 6 Mar 2025

Category: NGO/Development