MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Satkhira Unnayan Sangstha (SUS)

Vacancy: --

Age: At most 40 years

Job Location: Khulna, Satkhira

Salary: Tk. 50000 (Monthly)

Experience:

• At least 3 years

• Bachelor of Social Science (BSS) in Social Science
• Master of Social Science (MSS) in Social Science
• Bachelor of Social Science (BSS) in Development Studies
• Master of Social Science (MSS) in Development Studies
• Bachelor of Science (BSc) in Statistics
• Master of Science (MSc) in Statistics

• The incumbent should have Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics or any related subject from a UGC-approved university.

• At least 3 years

• Age At most 40 years

Working Experience:

• The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
• Candidate having relevant experience of working in donor-funded projects would be preferred.
• Experience of working in enterprise development related projects will be an added advantage.

Knowledge and Skills:

• Strong technical knowledge in reporting through online-based management information system;
• Excellent competency in working with MS Office packages;
• Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Toolbox;
• Strong analytical capacity using SPSS/STATA would be and added advantage;
• Good interpersonal and communication skills.

Age Limit:

• Maximum 40 years of age on the last date of application.

Background:

Satkhira Unnayan Sangstha (SUS), MRA license No: 00895-00696-00225 is going to implement a sub-project titled ‘Adopting technologies and practices for resilient green growth in fisheries sub-sector.’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Pisciculture sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Satkhira Unnayan Sangstha (SUS).

Sub-project Objectives:

• To adopt resource efficient, cleaner production and good aquaculture practices
• To adopt climate resilient technologies for reducing vulnerabilities
• To increase technical knowledge and capacity of the MEs
• To promote proper waste management

Sub-project Working Areas:

The sub-project will be implemented across Satkhira and Khulna districts.

Duration:

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

Duties and Responsibilities:

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
• Monitor the implementation of project-level activities by visiting the fields frequently;
• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
• Proper archiving/preservation of collected data to meet the periodic data needs; 

Data Verification, Entry and Cleaning

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
• Implement the real-time data collection using tab/mobile applications;
• Input verified data into relevant databases or software systems;
• Perform data cleaning to remove duplications, errors, or inconsistencies;
• Ensure that the integrity of data is maintained throughout the entry process;

MIS Reporting and Documentation

• Maintain organized and accessible records of all data and activities;
• Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
• Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
• Capture key lessons, document best practices and case stories;
• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Satkhira Unnayan Sangstha (SUS).

Monthly consolidated salary is BDT 50.000/- (Fifty Thousand Taka). Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization`s policy. Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.