MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Centre for Community Development Assistance (CCDA)

Vacancy: 1

Age: At most 35 years

Job Location: Brahmanbaria, Cumilla, Habiganj

Salary: Tk. 50000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• The incumbent should possess a Bachelor's (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 35 years

• The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.

• A candidate having relevant experience working in donor-funded projects would be preferred.

• Experience working on enterprise development-related projects will be an added advantage.

Contexts:

The Centre for Community Development Assistance (CCDA) is going to implement a sub-project titled ‘Adopting technologies and practices for resilient green growth in Fisheries sub-sector’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under the Pisciculture sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Centre for Community Development Assistance (CCDA). The sub-project will be implemented across Cumilla, Brahmanbaria, and Habigonj districts.

Sub-project Objectives:

• To adopt resource-efficient, cleaner production, and good aquaculture practices

• To adopt climate-resilient technologies

• To promote circular economy 

• To increase the technical knowledge and capacity of the MEs

• To improve market accessibility

Responsibilities:

The ‘MIS and Documentation Officer will work under the direct supervision of the Project Manager and will undertake the following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and record-keeping

• Ensure that the baseline study and final evaluation of the sub-project level are completed smoothly and effectively;

• Monitor the implementation of project-level activities by visiting the fields frequently;

• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;

• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;

• Proper archiving/preservation of collected data to meet the periodic data needs; 

Data Verification, Entry and Cleaning

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;

• Implement the real-time data collection using tab/mobile applications;

• Input verified data into relevant databases or software systems;

• Perform data cleaning to remove duplications, errors, or inconsistencies;

• Ensure that the integrity of data is maintained throughout the entry process;

MIS Reporting and Documentation

• Maintain organized and accessible records of all data and activities;

• Assist the Project Manager in preparing monthly/quarterly/yearly project progress reports;

• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;

• Ensure that all the documentation is up-to-date and well-aligned with organizational policies, regulations and guidelines;

• Capture key lessons, document best practices and case stories;

• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits regularly;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the CCDA.

• The monthly consolidated salary is BDT 50,000/-.

• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization`s policy.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh.

• Taxes will be deducted at sources as per government rules.