Manager, Store Department

Job Description

Title: Manager, Store Department

Company Name: Popular Medical College Hospital

Vacancy: 01

Age: 26 to 40 years

Job Location: Anywhere in Bangladesh

Salary: Tk. 50000 - 60000 (Monthly)

Experience:

• 10 to 15 years
• The applicants should have experience in the following business area(s): Hospital, Physiotherapy center, Chamber

• Bachelor of Commerce (BCom)
• Master of Commerce (MCom)
• Master of Business Administration (MBA)

• 10 to 15 years
• The applicants should have experience in the following business area(s): Hospital, Physiotherapy center, Chamber

• Age 26 to 40 years
• Only Male

• Inventory Management: Manage and control all medical, non-medical, general, engineering, housekeeping, office and other store items to ensure smooth hospital operations.

• Stock Availability: Ensure adequate stock of all essential and critical items and take immediate action to prevent any stock-out situation.

• Reorder Level Monitoring: Regularly monitor Minimum Stock Level, Maximum Stock Level, Reorder Level, and Safety Stock and initiate requirements before items become short.

• Goods Receiving: Receive all supplied items and verify the quantity, quality, brand, specification, batch number, expiry date, Purchase Order, Challan, and Invoice before acceptance.

• MRR/GRN Preparation: Ensure timely and accurate preparation of MRR (Material Receiving Report) / GRN (Goods Received Note) against all received materials.

• Bill Documentation: Verify and process supplier bills with the relevant Purchase Order, Challan, MRR/GRN, Invoice and other supporting documents before forwarding them to the Accounts Department.

• Proper Storage: Ensure all materials are properly arranged, labeled, identified and stored in designated racks, bins, locations to prevent damage, loss or deterioration.

• FIFO & FEFO Management: Maintain FIFO (First In, First Out) and FEFO (First Expired, First Out) systems, particularly for medical and expiry-sensitive items.

• Departmental Requisition: Review approved departmental requisitions and ensure correct items and quantities are issued to the concerned departments on time.

• Emergency Supply Management: Ensure immediate supply of critical items, equipment, spare parts, or other materials required urgently by ICU, CCU, OT, Emergency, Engineering, Maintenance, Housekeeping and other departments.

• Shortage Management: Identify short or unavailable items immediately and coordinate with Purchase/SCM and concerned departments for urgent procurement and replenishment.

• Stock Record Maintenance: Maintain accurate and updated records of all receipts, issues, returns, transfers, adjustments, and closing balances in the ERP/software, Stock Register, and Bin Card.

• Physical Stock Verification: Conduct regular physical stock counts and reconcile physical quantities with ERP/software and stock records. Investigate and report any shortage, excess, or discrepancy.

• Expiry & Damage Control: Regularly identify near-expiry, expired, damaged, obsolete, slow-moving, and non-moving items and take appropriate action for utilization, return, replacement, or disposal as per hospital policy.

• Consumption Monitoring: Monitor department-wise consumption and identify unusual or excessive use of materials, reporting significant variations to the concerned authority.

• Store Security & Control: Maintain proper access control and ensure that no material is received, issued, transferred, or removed from the Store without proper authorization and documentation.

• Reporting to Management: Prepare Daily, Weekly, and Monthly Store Reports covering stock position, critical shortages, receipts, issues, consumption, stock value, near-expiry items, pending supplies and stock discrepancies.

• Departmental Coordination: Maintain effective coordination with Purchase/SCM, Accounts & Finance, Administration, Engineering & Maintenance, Pharmacy, OT, ICU, CCU, Emergency, Housekeeping, and other departments for uninterrupted hospital operations.

• Audit & Compliance: Keep all Store documents and records properly organized and readily available for Internal/External Audit and ensure compliance with hospital policies, procedures and management instructions.

• Team Supervision & Accountability: Supervise Store Officers, Store Keepers, and support staff; assign duties, monitor performance, maintain discipline and ensure that Store operations are carried out accurately, efficiently, safely and responsibly.

• Disposal of Unusable Items: Ensure the proper disposal and sale of unusable, obsolete, or damaged spare parts and other items from various departments, subject to departmental approval and Management consent. Coordinate with the designated company (Bandor Company) in accordance with hospital policy and ensure that all related transactions, documents and proceeds are properly reconciled and settled with the Accounts Department.

• Provident fund,Medical allowance,Mobile bill,Over time allowance,Profit share
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 3

• Leave Encasement

• Yearly Salary increment